Room Changes
Students may draw only once and are expected to live in the room that they
draw. In order to promote fairness to participants, all decisions made during
Room Draw are final. Once selected, room changes may not occur without first
obtaining authorization from the Office of Residential Life. Students are
expected to live in the room they selected through the fall term. Unauthorized
room changes/moves will result in the students being required to move back to
his/her assigned room for the term, and a $100 fine may be imposed.
If you are unhappy with the room you have selected during Room Draw, you can
submit a Room Change Request, available in the forms section of our
website beginning May 8, 2008. Room Change Requests are due June 2,
2008. Requests will be processed based on priority number.
Cancellations
For all terms you may cancel your housing until 11:59:59 p.m., Eastern
Standard Time, on the night before the residence halls open. However, to
cancel without a penalty you must cancel or withdraw your application before
the cancellation deadline for that particular term. For fall term only,
the cancellation fee amount is based on the date of cancellation (see
chart below). For winter, spring, and summer terms any cancellation
received after the stated deadline will result in a $500 cancellation fee.
The cancellation deadlines for the 2008-09 year are:
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Term
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Cancellation Deadline
|
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Summer Term 2008
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June 2, 2008
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Fall Term 2008
|
Room Draw to July 1, 2008 = $250
After July 1, 2008 = $500
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Winter Term 2009
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November 20, 2008
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Spring Term 2009
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February 20, 2009
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Summer Term 2009
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June 1, 2009
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A cancellation fee applies if:
- Fall Term: you select a room at room draw and then cancel that assignment
($250 fee if you cancel before July 1; $500 fee if you cancel after July 1 but
before the residence halls open for fall term).
- Winter/Spring/Summer Terms: you submit your cancellation after the relevant
term's cancellation deadline(s).
- you change your D-plan to an "L" after the relevant term's cancellation
deadline.
- you cancel your residence hall assignment to move into a CFS/UGS house
after the cancellation deadlines(s).
This fee will be waived in the event that:
- you are accepted into on of the College's sanctioned off-campus
programs.
- you transfer to another college or university permanently.
- you are approved for a room change from one College-owned location to
another.
To cancel a housing assignment, written notification, including the
student's name and ID number, must be sent to the Housing Office either by
letter or e-mail. Cancellation of a housing assignment after the cancellation
deadline for any term will result in a cancellation fee. A student who
cancels his or her residence hall or affinity assignment after the cancellation
deadline in order to move into a privately-owned CFS facility will be charged
the cancellation fee. The cancellation fee will not be assessed if a
student is approved for a room change from one College-owned location to
another.
A housing assignment cannot be cancelled after the residence halls open each
term, unless the student is suspended, separated or withdraws from the College,
in which case the College refund policy applies. In addition, a student may be
granted approval to cancel a residence hall or affinity assignment after the
halls open for a given term in order to move into a privately-owned CFS
facility. In this instance, residence hall or affinity rent will be
prorated and the $500 cancellation fee will apply.
An upperclass student who is enrolled for consecutive academic terms
(excluding summer term) and who resides in College housing may cancel his or
her assignment and move off-campus after completing at least one term in
residence. A $500 cancellation fee is charged if notice of cancellation
is received after the cancellation deadline.
Changing one’s D-Plan after the cancellation deadline in such a way as to
cause a cancellation of a housing assignment will result in the cancellation
fee being charged. As a result, students are encouraged to plan carefully
so that this fee may be avoided. Students who change their D-plan after
the residence halls open will be charge either a pro-rated rent amount based on
the College refund policy or $500, whichever is greater.
A student who cancels his or her housing due to being removed from a
wait list to participate in an off-campus study program will not be charged a
cancellation fee.
Withdrawal from Dartmouth College
Any student who withdraws from or is no longer enrolled at the College while
bound by a housing contract must, within 48 hours of the effective date of such
action:
- notify the Office of Residential Life,
- remove all belongings from her or his assigned room and all storage
facilities,
- return the room key to the Undergraduate Housing Office or the Department
of Safety and Security.
Any assignment will be cancelled and financial reimbursement made in
accordance with the College's refund schedule. Students failing to vacate
in accordance with this policy will be responsible for any and all appropriate
charges to remove the abandoned property and may be subject to additional
disciplinary action.
Students seeking readmittance following a withdrawal must apply for housing
by the relevant term's deadline if they wish to live on campus. The
Readmitted Student Housing application can be found at www.dartmouth.edu/~orl/housing/forms.
Students returning from a withdrawal are not eligible for interim housing
unless the Undergraduate Housing Office received approval from the student's
dean.
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