Contract Cancellation Policy

For First-Year Students

First-year students are required to live on campus for their first three terms at Dartmouth.  On-campus housing may not be cancelled until the residency requirement has been fulfilled or is waived by the Undergraduate Housing Office.

For Upperclass Students

To cancel a housing assignment, written notification, including the student’s name and ID number, must be sent to the Housing Office either by letter or e-mail. Cancellation of a housing assignment after the cancellation deadline for any term will result in a cancellation fee of $500.  For fall term cancellations only, a cancellation of a housing assignment after selecting a room at room draw and before July 1, 2013 will result in a cancellation fee of $250.  A student who cancels his or her residence hall or affinity assignment after the cancellation deadline in order to move into a privately-owned GLOS facility will be charged the cancellation fee. The cancellation fee will not be assessed if a student is approved for a room change from one College-owned location to another. 

A housing assignment cannot be cancelled once the residence halls open each term, unless the student is suspended, separated or withdraws from the College, in which case the College refund policy applies. In addition, a student may be granted approval to cancel a residence hall or affinity assignment after the halls open for a given term in order to move into a privately-owned GLOS facility. In this instance, residence hall or affinity rent will be prorated and the $500 cancellation fee will apply.

An upperclass student who is enrolled for consecutive academic terms (excluding summer term) and who resides in College housing may cancel his or her assignment and move off-campus after completing at least one term in residence. A $500 cancellation fee is charged if notice of cancellation is received after the cancellation deadline.

Changing one’s D-Plan after the cancellation deadline in such a way as to cause a cancellation of a housing assignment will result in the cancellation fee being charged. As a result, students are encouraged to plan carefully so that this fee may be avoided. The cancellation fee is waived when a student cancels their housing to participate in a credit-bearing program off-campus, such as an LSA/FSP, exchange or transfer term program.