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Contract Cancellation Policy

For First-Year Students

First-year students are required to live on campus for their first three terms at Dartmouth.  On-campus housing may not be cancelled until the residency requirement has been fulfilled or is waived by the Undergraduate Housing Office.

For Upperclass Students

To cancel a housing assignment, written notification, including the student’s name and ID number, must be sent to the Housing Office either by letter or e-mail. Cancellation of a housing assignment after the cancellation deadline for any term is subject to a cancellation fee of $500.  For fall term cancellations only, the cancellation of a housing assignment after selecting a room at room draw and before July 16, 2014 will result in a cancellation fee of $250.  A student who cancels his or her residence hall or affinity assignment after the cancellation deadline in order to move into a privately-owned GLOS facility is subject to the cancellation fee. The cancellation fee will not be assessed if a student is approved for a room change from one College-owned location to another. 

Term

Cancellation Deadlines

Summer 2014

June 2, 2014

Fall 2014

Room Draw - July 16th = $250
After July 16th = $500

Winter 2015

November 17, 2014 (tentative)

Spring 2015

March 09, 2014 (tentative)

Summer 2015

June 1, 2014

A housing assignment cannot be cancelled once the residence halls open each term, unless the student is suspended, separated or withdraws from the College, in which case the College refund policy applies. In addition, a student may be granted approval to cancel a residence hall or affinity assignment after the halls open for a given term in order to move into a privately-owned GLOS facility. In this instance, residence hall or affinity rent will be prorated and the $500 cancellation fee may also apply.

An upperclass student who is enrolled for consecutive academic terms (excluding summer term) and who resides in College housing may cancel his or her assignment and move off-campus after completing at least one term in residence. A $500 cancellation fee is charged if notice of cancellation is received after the cancellation deadline.

Changing one’s D-Plan after the cancellation deadline in such a way as to cause a cancellation of a housing assignment will result in the cancellation fee being charged. As a result, students are encouraged to plan carefully so that this fee may be avoided. The cancellation fee is waived when a student cancels their housing to participate in a credit-bearing program off-campus, such as an LSA/FSP, exchange or transfer term program.

Last Updated: 4/3/14