The Office of Residential Life is pleased to open its residence halls to guests who will be attending the 2014 Commencement ceremony. You may use the online application in lieu of the paper application form that was mailed to graduating students and their families in March.
Please read the information below before linking to the online application so you are clear about the application process. The link to the online application is at the bottom of the page.
If you have questions, please call our office at 603-646-3288. You may also e-mail questions to us at Commencement.and.Reunion@Dartmouth.edu.
Rooms for Commencement guests will be available for occupancy after 2:00 p.m. on Friday, June 6th.
Checkout time for guests is by 2:00 p.m. on Sunday, June 8th.
Due to the large number of guests staying in the residence halls during the Commencement and Reunion period, we cannot accommodate early arrivals or late departures. If you do need to stay an extra day you must make alternative housing arrangements. Information about off-campus accommodations in and around Hanover can be found elsewhere on the Dartmouth College website. You may also call the Hanover Chamber of Commerce at 603-643-3115.
There is a section of the online application for individual requests. Examples might include a request for a handicapped accessible room, a first floor room, or a crib for a child in your party.
Several of the buildings available for Commencement housing have accessible first floor rooms, and one has elevator access to all floors. Service animals accompanying guests with disabilities are welcome in the residence halls. Accessible accommodations can be requested in the Personal Requests section of the online application.
Dartmouth College has a variety of room types available, many with multiple bedroom units. When possible, these adjoining rooms will be used to accommodate family members or friends who do not require a separate, unconnected bedroom. Therefore it is important to fill out the online application with names, ages and relationship(s) of members of your party so we can determine the best housing accommodations.
Children under the age of two are free if the guest provides a crib for his/her own child. If you would like the College to provide a crib, the child must be registered and a $45/person/night charge applies. Cribs can be requested in the Personal Requests section of the online application.
Pets are not allowed in the residence halls.
The online application accepts payment using MasterCard, Visa, American Express or electronic check. If you would like to pay by paper check, please complete and return the paper application that was mailed to you in early March.
When submitting credit card information, please check to make sure credit card information for the entire amount owed accompanies the online application submitted; we will not be able to process your application without full payment. Please verify the expiration date and number on the credit card for accuracy.
Please remember that the residence hall accommodations, although convenient, do not offer the amenities of a fully staffed hotel. The Commencement and Reunion housing staff and residence hall custodial staff will work very hard to make your rooms as comfortable as residence hall rooms can be, particularly with the restrictions presented by the Dartmouth Plan and year-round operations. We do our best to make sure the buildings are clean but, because students will have just vacated the rooms, there will not be enough time to do minor repairs and maintenance. In addition, because they are college residence halls, our facilities are somewhat limited. We do not provide daily maid service, all of our rooms contain single (twin) beds, and the majority of our rooms do not have private baths. Most of our buildings are small and have no more than four floors, and are equipped with television rooms, kitchens, public telephones, floor bathrooms and coin-operated laundry facilities. As part of our services, we do provide linens, a blanket, a pillow, towels, a cup, and a bar of soap for each guest. We will also have attendants on duty 24 hours a day to assist you with any questions or unexpected needs that may arise.
The application deadline is March 31, 2014. If you submit your application after the deadline, a $10 late fee will automatically be added to your total.
You will receive an e-mail confirmation of your online application once it is submitted. If you need to make changes to the information you submitted, please contact our office by telephone (603-646-3288) or e-mail Commencement.and.Reunion@Dartmouth.edu.
We will begin making housing assignments after the application deadline. Those who apply by the deadline will be notified of their housing assignments, if available, starting in early May.
All cancellations must be made in writing. A refund will be made only if your written cancellation is postmarked by May 12, 2014. No refund will be offered if a reservation is canceled after this date. Cancellations will not be accepted over the telephone. Refunds will be mailed at the end of June. There is a $25 non-refundable fee for the cancellation of any reservation.
For more information about Commencement, including the schedule, please visit the following web site: http://www.dartmouth.edu/~commence/
If you use the online application, please do not send in or fax us the paper application that was mailed to you in early March because it will result in your reservation being duplicated.