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Offices of Planning and Design and Project Management
4 Currier Place, Suite 306
Hanover, NH 03755
Phone: See Staff Pages
Fax: (603) 646-3322
Email: opd@dartmouth.edu

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Description of Services

PROCESS OVERVIEW :: DESCRIPTION OF SERVICES

Planning, Design & Construction
Department Services

 

Planning

 

1.  Preparation of regional plans for extra-campus issues including transportation, parking and storage

2. Maintenance of the campus master plan for physical development

3. Creation of precinct plans to guide development of campus sectors

4. Development of space planning options for departmental consolidation, growth or interim relocation

 

Project Management

 

1. Creation of an abstract statement of project goals, functional program, design intent and preliminary budget

2. Development of a basis-of-design definition of project objectives, building systems narrative, conceptual design, cost model and phasing schedule

3. Leadership of a project team composed of client, campus stakeholder, designer and builder representatives to balance objectives and deliver the optimum project value for the College

4. Shepherding and facilitation of internal review and approval of the project by stakeholder groups, the project steering committee, the Executive Committee for Facilities and Space, the Campus Planning Design Committee, College administration and the trustee Finance and Master Plan and Facilities committees

5. Conduct of the selection process, contract negotiation and engagement of planning and design consultants

6. Oversight of life cycle and comparative cost analysis of alternate design approaches

7. Ongoing coordination with the office of Facilities Operations and Management throughout planning, design, construction, occupancy and post-occupancy phases

8. Leadership of charrette and value engineering processes to align project scope with approved budget

9. Management of internal and external technical review of design documents for code compliance, completeness, coordination and quality assurance

10. Coordination of insurer review of design documents for risk mitigation

11. Coordination of project property and liability insurance coverage in collaboration with the office of Integrated Risk Management and Insurance

12. Establishment and assurance of bid, performance and payment bonding requirements in collaboration with the office of Integrated Risk Management and Insurance

13. Conduct of fair bidding practices for construction and professional services

14. Development and negotiation of construction contracts

15. Participation in periodic contractor job meetings throughout the construction phase

16. Management of request for information, submittal and change order logs

17. Resolution of change orders to the construction contract

18. Review and processing of applications for payment

19. Management of punchlists for completion of construction

 

Regulatory Compliance

 

1. Coordination of preliminary zoning and code review by the Planning & Zoning department, Town of Hanover

2. Preparation, submission and presentation of applications for zoning review to the Zoning Board, Town of Hanover

3. Preparation, submission and presentation of applications for site plan review to the Planning Board, Town of Hanover

4. Preparation and submission of zoning and use and construction permit applications to the Planning & Zoning department, Town of Hanover

5. Preparation and submission of code review materials to the State Fire Marshall, State of New Hampshire

6. Preparation and submission of materials and applications to the Department of Environmental Services, State of New Hampshire

7. Coordination, submission and resolution of design amendments during construction with the Planning & Zoning department, Town of Hanover

8. Coordination and participation in code inspections during construction by the Fire department and Planning & Zoning department, Town of Hanover

9. Management of tasks necessary to obtain the certificate of occupancy

10. Oversight of contractor safety programs including coordination with the office of Environmental Health and Safety and the federal Occupational Safety and Health Administration

 

Financial Management

 

1. Preparation of the annual Capital Budget

2. Projection of project cash flow

3. Preparation and reconciliation of project budget estimates

4. Regular reporting of project budget status

5. Componentization of project expenditures to support capitalization and depreciation accounting practices

6. Regular analysis and projection of cost escalation within the construction industry for materials and labor within the Upper Valley region

7. Regular benchmarking of cost metrics with peer institutions and historical costs of comparable campus projects

 

Stewardship

 

1. Coordination and oversight of capital project financial audits in collaboration with the office of Integrated Risk Management and Insurance

2. Coordination of legal review of potential project litigation or regulatory challenges in collaboration with the office of General Counsel

3. Initiation and settlement of claims for recovery due to property damage or professional services ‘errors and omissions’ in collaboration with the office of  Integrated Risk Management and Insurance and the office of General Counsel

4. Presentation of proposed and current projects to faculty, staff, student, community, trustee and alumni groups

5. Coordination with internal and external stakeholders to define and implement sustainable design goals and objectives including LEED accreditation

6. Oversight of building commissioning throughout the design and construction periods

7. Maintenance and project incorporation of appropriate design guidelines to ensure quality of building components and minimize life-cycle operational costs

 

Optional Support Services

 

1. Provision of interior design services including selection and specification of paint, wall covering, lighting, ceiling, trim, floor covering and window treatment

2. Definition, purchase and installation of furniture, fixtures and equipment in collaboration with the office of Procurement and Auxiliary Services

3. Definition, purchase and installation of building identification, directory, room identification and donor recognition signage

4. Definition, purchase and installation of building security features including lockset keying and card access systems in collaboration with the office of Facilities Operations and Management

5. Definition, purchase and installation of data distribution including wireless service, main distribution frame, wiring, distribution closets, cable tray, conduit and data outlets in collaboration with Network Services

6. Definition, purchase and installation of telephone panels, wiring, outlets and handsets in collaboration with Network Services

7. Management of tenant relocation including furnishings, contents, phones and data requirements

8. Creation and distribution of a ‘move-in manual’ to provide information to tenants regarding building features and operational services

9. Post-occupancy evaluation of attainment of project goals and objectives, building systems operations, energy usage, functional performance and client satisfaction

Last Updated: 11/5/08