eProcurement is a new tool that offers the Dartmouth community a simple and cost-efficient way to procure materials and services. This easy-to-use application provides access to an online marketplace where end-users can shop for the best deals, electronically track and receive orders, and readily assign the charges to the correct projects.
P-Card use will continue but end-users are encouraged to shift to eProcurement when possible. The roll out of this new application occurred in July 2007.
| Previously | July 2007 and beyond |
|---|---|
| Visit individual websites to identify items, conduct price comparisons and process orders. | Access a single website to complete requisition process creating time and cost savings. |
| Common purchaser information provided each time a transaction is entered. | One time set up of a user profile and templates for favorite items that can be re-used for future transactions. |
| Limited ability to track spending since P-Cards do not provide category and item level information. | Greater detail available for spending analysis leading to improved reporting for grant requirements and audits. |
| Category coding was difficult and not very accurate. | Cost coding for end-users and finance made easier with combined rollout of eProcurement and Oracle GL. |
| Transaction-focused process | Strategic focus (i.e., sourcing strategies and supplier relationships) creating process efficiencies and better resource utilization. |
| Transact using 2-segment accounts | Place orders using the new 6-segment chart strings. |
| P-Cards utilized to execute purchase orders. | Web-based, user-friendly application that improves timeliness of the procurement process. |
The implementation of eProcurement affects all departments and operations on campus.
