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Place Materials on Reserve

This service is for Dartmouth faculty who wish to place course materials on reserve for their students.

Creating and Submitting Reserve Reading Lists
Linking from Canvas to Library Course Reserves
Guaranteed List Processing
List Guidelines
Personal Materials
Copyright
Frequently Asked Questions for Faculty
Reserves Contact Information


Creating and Submitting Reserve Reading Lists

Use the form below to submit course reserve reading lists. Both print and online materials should be included on one form. (Please use the Jones Media Center Reserve form for media reserve requests.) Your reserve form may not necessarily reflect your syllabus. Please contact us if you have any questions. (Fill out the form, save a copy to your computer, and email the file as an attachment.)

          If your course is cancelled, please let us know as soon as possible.

          To determine if you need to fill out the copyright Fair Use section of the reserve form, click here.

For use in Baker-Berry or Paddock Libraries:

For use in Kresge Library:

For use in Dana or Matthews-Fuller Libraries:

For use in Feldberg Library:

For use in Jones Media Center:

In addition, please use the form below if requesting personal material, such as student authored work, to be placed on either physical or electronic reserve:


Linking from Canvas to Library Course Reserves

There is a link to Library Course Reserves from within your Canvas course:

  • From your Canvas course page, select "Library Reserves/Guides" from the navigation bar on the left
  • Click the link under "Library Reserves" to connect directly to your course reserve page in the library catalog
  • Please contact the appropriate Reserve Desk for assistance with access

Guaranteed List Processing

We send professors a letter each term, updating them on Reserve Services. The letter also includes an important date: Pre-term deadline for Guaranteed Course Reserve Reading Lists. Course Reserve Reading Lists received by these pre-term deadlines are GUARANTEED to be available for student use on the first day of classes. Exceptions to the guarantee would be books that have to be ordered, items that must be recalled from borrowers, and missing books. Course Reserve Reading Lists submitted late, after pre-term deadlines, may not be processed in time for students to have access to the material when they need it.

We process Course Reserve Reading Lists Monday - Friday, 9:00am to 4:00pm. All Reserve Reading Lists are processed IN THE ORDER IN WHICH THEY ARE RECEIVED.

Once a list is completely processed, and materials ready for student use, a copy of the list will be sent to you, advising you of any problems, changes, or missing items from your list.


List Guidelines

FAQs about incorporating online resources into course reserve lists

All Reserve Reading Lists or additions to Lists must be submitted on a Course Reserve Reading List form (please see "Creating and Submitting Reserve Reading Lists," above).

To determine if you need to fill out the copyright Fair Use section of the reserve form, click here.

Submitting your Course Reserve Reading Lists in alphabetical order by author, makes processing and retrieval of material for your list easier, quicker and accurate. Please do not submit in syllabus form. We put on Reserve all copies of a requested title that the Library owns; please specify if edition, translator, etc. have a bearing on which texts you wish to be available on reserve.

We must have COMPLETE CITATIONS for all materials being placed on reserve. The form prompts for the information needed: author, complete title of book or journal (no acronyms), title of article, volume number, date, and pagination. Please provide all information, so that your List can be processed quickly and accurately. When in doubt as to what constitutes a complete citation, please refer to Dartmouth's Sources manual: http://writing-speech.dartmouth.edu/learning/materials/sources-and-citations-dartmouth

Faculty must choose a loan period for materials on their Course Reserve Reading List. Baker-Berry Reserve Services has three loan periods for Reserve reading - 2 hour, 4 hour, 24 hour. If you do not specify, we will put your material on as a 2 hour loan.

Plan for a six to eight week ordering process for new books or additional copies of books to be ordered for Course Reserves. Contact your Subject Librarian in ADVANCE if you wish to order new books the library does not currently own. If you're not sure which Subject Librarian is responsible for your department, that information is available online: http://researchguides.dartmouth.edu/subjectlibrarians/

Please be selective when choosing material to be placed on reserve. Restrict reserve requests to required reading only. "Suggested readings" usually remain unused. Our statistics show that many items are never checked-out by students. We are happy to share those statistics with you, at your request.


Personal Materials

Your personal books may be placed on reserve, but we CANNOT assume responsibility for loss or damage. For circulation purposes, we must affix a non-removable barcode sticker to the back cover. Please write your complete name inside the front cover of the book.

At the end of each term, personal items that have been placed on reserve must be picked up at the Reserve Services Desk. If the items have not been picked up by the start of the next term, they will be discarded or added to the Library's collection, as Reserve Services does not have storage facilities for personal books and copies.


Copyright

Guidelines for Online Use of Course Materials

Dartmouth Copyright Statement and Guidelines

Determining Fair Use for Reserve Form


Frequently Asked Questions for Faculty

How do I go about placing material on reserve at Baker-Berry Library?
All Reserve Reading Lists or additions to Lists must be submitted on a Course Reserve Reading List electronic form. Please use the Word form in Creating and Submitting Reserve Reading Lists.

How long can students borrow reserve material?
Items may be placed on reserve for a loan period of 2 hours, 4 hours, or 24 hours. Students may check out items overnight if they borrow it during the last two or four hours (depending on the loan period) Baker-Berry Library is open and return it no more than a half-hour after opening the next day.

When should I place my reserve requests? How long will it be before the requested items are available to students?
Reserve lists for each semester should be submitted as early as possible. Pre-term deadlines are set each term, usually about 6 weeks prior to the start of the upcoming term. Course Reserve Reading Lists received by pre-term deadlines are GUARANTEED to be available for student use on the first day of classes. Exceptions to the guarantee would be books that have to be ordered, items that must be recalled from borrowers, and missing books. Course Reserve Reading Lists submitted late, after pre-term deadlines, may not be processed in time for students to have access to the material when they need it.

All Reserve Reading Lists are processed IN THE ORDER IN WHICH THEY ARE RECEIVED.

Can I put my own material on reserve (books, exams, copies of journal articles, etc.)?
Yes. Personal copies of books and articles may be placed on reserve. Journal articles and book chapters must meet the Fair Use guidelines regarding copyright (see above). Student authored work (papers or exams) must be accompanied by a completed Personal Material Permission Form.

Anything else?
If desired, provide the Reserve desk with a copy of your course syllabus.  This will be scanned and posted on the course reserve webpage.

Reserves Contact Information

Last Updated: 5/11/16