About Us

What We Do  Who We Are  Where We Are Located

Useful Resources  RMS Services

Contact Us:

Hinman Box: 6218

Main Number: 603-646-1875

Email: dartmouth.records.management@dartmouth.edu

Hours: Monday - Friday, 8:00 am - 4:30 pm

What We Do

Records Management deals with the creation and implementation of efficient and systematic controls for managing records and information activities. This process begins from the point at which the records are created or received through the final disposition or archival retention.

Founded in 1985, the Dartmouth College Records Management Program had three goals in mind:

  • Bring a consistent approach to Dartmouth record keeping practices
  • Freeing up valuable space via centralized records storage
  • Ensuring the retention of vital documents

More recently, the RM Program is focusing on helping departments make the transition from paper to a digital information environment.

A record is defined as: information created, received and maintained as evidence, and as an asset by the College; or its faculty or staff, in pursuit of legal obligations or in the transaction of business. This information, regardless of physical format or characteristic, must be maintained to meet the administrative, fiscal, legal or historical needs of the College.

Typical record formats include:

  • paper
  • microfilm
  • digital storage media (tapes, disks, optical media, etc.)
  • active data storage in administrative data systems

Other than an initial charge to purchase the storage boxes for physical records, using Records Management is free. There are no costs to either pick up or deliver physical records, and no ongoing storage fees (for paper or digital records). Even the secure record shred service is free.

 

Who We Are

Jerry Lucente-Kirkpatrick

College Records Manager

Email

603-646-1874

Berry 365 | HB 6025

 

Records AnalystRecords Management Staff

Open position

 

Diane Preston

Records Center Supervisor

Email

603-646-1872

 

Debbie Siwulec

Records Management Technician

Email

603-646-6593

 

Beth Hautaniemi

Records Management Technician

Email

603-646-6799

 

Other Important Contacts

College Archives

603-646-0538


Where We Are Located

The Records Management staff are split between two locations:

On Campus: Berry Library, 3rd Floor, Jerry and Records Analyst

Off Campus: 56 Etna Rd, Suite 105, Lebanon NH 03766

 

Useful Resources

National Archives and Records Administration (NARA)

ITC Collaboration, File Sharing, and Data Storage Overview

  • Options for storing/using your data