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Limiting & Sorting

About Limit/Sort

The Limit/Sort button appears after you have completed any index browse search (Author, Title, Subject, LC Call # etc) that returns more than one record. This can help you focus your search to retrieve fewer, more relevant items. It also allows you to sort your results in date descending order so the most recent items appear at the top of your results list.

How do I sort my results?

After you have completed an Author, Title, or Subject search, the easiest & quickest way to sort your results is by using the sort menu, "System Sorted," that appears on the search results page. It offers several options:

  • Title
  • Author
  • Date, oldest first
  • Date, newest first
  • Call Number
  • System sorted (default order) 

System sorted is the default display. This sort order is automatically set depending on the type of search you have done. For example, an Author, Title, and Subject searches automatically display items alphabetically by title.

Please Note: Once you set a sort order, it will be applied to your subsequent searches until you change it.

Limiting your search results

Limits allow you to restrict your search to different types of materials, thereby screening out unwanted items.

  1. Click on the "Limit/Sort" button.
  2. Set the criteria you wish to limit by. You can use multiple criteria.
  3. To change the sort of the results use the "System Sorted" pull down.

Year of publication

To limit your results to items published before or after a certain year, fill in the appropriate box and leave the other one empty.

Screen Shot

To limit results to a specific year or range of years, fill in both boxes. In this example, results are limited to 1995.

year

Material Type

Use the Material Type limit to restrict your search to the formats below. Note that the default setting "ANY" does not apply a limit.

  • ANY: No limit applied
  • Books/Journals
  • Maps & Atlases: Limits to atlases and sheet maps
  • Music recordings: Musical recordings on CDs, LPs, tapes, etc.
  • Music Scores: Limits to musical scores
  • Spoken Word Recordings: Speeches, readings, etc. on CDs, LPs, tapes, etc.
  • Videos & DVDs: Limits to projected media, including slides, filmstrips, and daguerreotypes
  • Realia
  • Graphics/Photographs

Electronic format

Use this limit to restrict your results to the formats below. The default setting "ANY" retrieves all documents, including print resources.

  • ANY: No limit applied
  • Web Resources: Limits to web resources listed in the catalog
  • CD-ROM: Limits to databases, multimedia presentations, etc. on CD-ROM

Journal

The Journal limit restricts results to items that are published serially, such as magazines, journals, electronic journals, newspapers, yearbooks and annuals. The default setting, ANY, does not apply a limit - it retrieves all items regardless of format. TIP: To limit your results to electronic journals, set the Electronic format menu to "Web Resources" and set the Journal menu to "Journals/Newspapers."

  • ANY: No limit applied
  • Journals/Newspapers: Limits to journals, magazines, newspapers, annuals, and irregular serials

Government Documents

This limit allows you to restrict your search to government publications published at the federal or national level, including publications by governments other than the United States. This limit does not apply to documents published by state or local governments, nor does it include those published by international organizations, such as the United Nations.

Manuscripts

The Manuscripts limit only applies to actual manuscripts, not facsimile editions. All manuscripts are located in Rauner Special Collections.

Language

If you are looking for books written in Spanish (French, or English, etc.), set the Language menu to the one you need. The twenty most frequent languages in the library catalog are listed by order of frequency. If the language you need is not in the list, you can execute your search as Keyword Search using a Language Code. See the list of language codes and instructions on their use.

Publisher

Enter a keyword from the publisher's name in the limit box, such as Knopf or Norton.

Where Item is located

This limit allows you to restrict your search results to a specific library. Limits are available for the following locations:

  • Baker-Berry Library
  • Dana Biomedical Library
  • Feldberg Business & Engineering Library
  • Kresge Physical Sciences Library
  • Library Depository
  • Matthews Fuller Health Sciences Library
  • Paddock Music Library
  • Rauner Special Collections Library
  • Sherman Art Library

If you want to limit your results to a collection not on this list, such as Dana Reference or Baker/Berry Tower Room, you will need to reformulate your search as a Keyword Search using the appropriate location code.

Words in Author/Title/Subject

This limit feature allows you to limit by title keyword, author keyword, and subject keyword.

The help I need isn't here...

Please contact a Reference Librarian for assistance.

Last Updated: 7/18/17