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Saving, E-Mailing, & Printing Records

About Saving, E-Mailing, & Printing Records

As you search the Library Catalog, you can save records during your session so you can print, e-mail, or export only the items you want.

Saving multiple items using "Mark" checkboxes.

You can save items any time the Mark checkboxes are present:

  1. Check the "Mark" boxes of the items you want.
  2. Click the "Save Marked Records" button at the bottom of the display.

In the illustration below, all 102 items by Eleazer Wheelock, 1711-1799 will be saved to your session file.

Screen capture

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Saving individual items.

When you are displaying individual item records, click on the "Save Record" button to add it to your session file.

Screen capture

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How long are my records saved?

Your records are saved only as long as your search session lasts.

Your session will end automatically after 1 hour of inactivity. It will also end if you close your browser (or it crashes), or if you choose "End Session" from the Search History pop-up menu.

To save your records permanently, you must print them, save them to a file on your computer, or e-mail them to yourself or another person.

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How do I print saved records?

  1. Click on the E-Mail/Print Saved Records button.
  2. Click on the Screen option on the right hand side of the screen.
  3. Click the Submit button.
  4. Once your save records have displayed, use the PRINT command from your web browser.

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How do I e-mail saved records?

  1. Click on the E-Mail/Print Saved Records button.
  2. Enter the e-mail address in the Mail to: box on the right hand side of the screen.
    *** Be sure to include the domain name (e.g., "dartmouth.edu") in the address.
  3. You can change the Subject line if you so desire.
  4. Click the Submit button.

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How do I save records to my computer?

  1. Click on the E-Mail/Print Saved Records button.
  2. Click on the Local Disk button on the right hand side of the screen.
  3. Click on the Submit button.
  4. Your computer will ask you to name the file and choose where the file should be saved.

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Clearing Saved Records

To clear all the records from your session file, click on the "Clear Saved Records" button.

To clear selected records from your session file, follow these steps:

  1. Click on the E-Mail/Print Selected Records button.
  2. Check the Mark boxes of the items you wish to remove.
  3. Click the Remove Marked Records from this List button.
  4. Click on the gold Next Page button to remove items from succeeding pages.

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About List Formats

The following record formats are available:

  • Full Display - This includes the complete record with locations & call numbers.
  • Brief Display - Author, title, and publisher. ***It does not give the call numbers or locations.
  • Pro-Cite - Delivers the citations in a format that can be imported into Pro-Cite, a computer program that manages bibliographic citations. Please note that the Pro-Cite format does not include locations or call numbers.
  • EndNote / RefWorks - EndNote is another bibliographic management program. EndNote is available for purchase at the Computer Store for Macintosh and Windows computers. Instructions are available for importing records from the Catalog into EndNote. RefWorks is a Web-based reference manager that is available to Dartmouth students, staff, and faculty at no charge. Instructions are available for importing records from the Catalog into RefWorks.

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Last Updated: 8/5/15