All requests for authorizations must be sent to Innopac-SysAdmin@mac.Dartmouth.EDU. Please remember to include the "mac" on the address or your request will not go through.

Levels:

Students
Basic staff functions
Specialized functions (patron record specialist, bib/item update, etc.)
Supervisor functions
Access Services Technology Coordinator
Innopac Systems Administrator

Requests for Authorizations:

1. SysAdmin accepts requests for authorization additions or changes from supervisors or the Access Services Technology Coordinator (ASTC). Requests not originating from a supervisor, or the ASTC, will be verified before being granted.

2. SysAdmin will notify certain departments when the following authorizations have been requested:

a. Cataloging will be notified when the following authorizations have been requested:

i. 102 - Create Bibliographic Records
ii. 122 - Create Item Records

b. At this time, no other department has a notify in place.

3. SysAdmin will seek permission for the following authorizations:

a. Cataloging must give permission for the following authorizations:

i. 011 - Delete item records
ii. 050 - Update item no review file

1. unless request comes from Acquisitions

iii. 104 - Update Bibliographic Records

1. unless request comes from Acquisitions

iv. 105 - Delete Cataloged Bibliographic Records 

v. 106 - Delete Uncataloged Bibliographic Records

1. unless request comes from Acquisitions

vi. 109 - Update Uncataloged Records

1. unless request comes from Acquisitions

vii. 112 - Create Authority Records
viii. 114 - Update Authority Records
ix. 115 - Delete Authority Records
x. 124 - Update Item (with review file)

1. unless request comes from Acquisitions

xi. 125 - Delete Item Record

b. Acquisitions must give permission for the following authorizations:

i. 073 - Key new record (Acq)
ii. 132 - Create Order Records
iii. 134 - Update Order Records
iv. 135 - Delete Order Records
v. 142 - Create Check-in Records

1. unless request comes from Cataloging

vi. 144 - Update Check-in Records

1. unless request comes from Cataloging

vii. 145 - Delete Check-in Records

1. unless request comes from Cataloging

 

c. Innocirc must give permission for the following authorizations:

i. 162 - Create patron record
ii. 164 - Update Patron Records

1. unless request comes from Acquisitions
2. unless request comes from Preservation

iii. 165 - Delete Patron Records
iv. 172 - Create Course Records
v. 174 - Update Course Records
vi. 175 - Delete Course Records

 

d. Innopac-SysAdmin must give permission for the following authorizations:

i. 673 - Edit patron type table

4. NOTE: The separate function 025 - Delete Record of any Type may be granted only after permission is obtained from Cataloging, Acquisitions, and InnoCirc and only if ALL say yes.

5. Clarifying requested authorizations

a. If SysAdmin is not clear about what authorizations are being requested, SysAdmin will discuss with requesting supervisor except in the case of requests made by Access Services.

i. The clarification of requests made by Access Services staff will be made by the ASTC. The ASTC will discuss authorizations with person making the request.

b. Asking for authorizations identical to another person is not appropriate.

c. Exceptions

i. Exceptions to this may be when a person is hired into an existing position or fills an identical position and has the same responsibilities.
ii. Care must be taken to ensure that the authorization list being copied from does not contain any extra authorizations unique to that staff person.

Training:

1. Item Update

a. Any staff given edit item privileges must be trained by Cataloging before receiving the edit authorization.

i. Upon receiving a request for edit authorizations, INNOPAC-SYSADMIN will ask Cataloging to set up training.
ii. Training will provide overview of database structure, etc. as well as basic edit instructions.
iii. Trainer will e-mail INNOPAC-SYSADMIN when they have made training appointments.
iv. INNOPAC-SYSADMIN will enable the "to be trained" functions just prior to the training.

2. Review Files

a. Access Services Supervisors or ASTC will determine which Access Services staff need review file privileges. Other Access Services staff needing review files to be run should ask the ASTC.

b. Training on review file etiquette will be offered at a later date to those with authorization privileges.