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Borrowing Privileges - Corporate Guest Borrowers


  • Any organization with a need for a transferable library card and library services is eligible.
  • One individual in the organization is required to serve as library coordinator and is financially responsible for all items checked out and all fines accrued.
  • Financial Officer/Bookkeeper/Accountant of the corporation must submit a letter stating the name of the designated Library Coordinator.



  • Register at the Circulation Desk in Baker-Berry Library.
  • Positive identification (current drivers license or passport) is required to register.
  • The registration fee, payable by check or cash at the time of registration, is non-refundable.
  • Registration is $150/quarter or $500/annually. Additional fees are assessed for some services as noted below.
    • NOTE: Not-for-profit-organizations with a budget of $500,000 or less are eligible for a reduced rate of $150/annually upon production of a 501(c)3 certificate and a copy of the most recent annual report listing its operating budget.
  • A library card valid for the time of registration is issued at registration. Privileges cannot be renewed until all fines and other obligations have been cleared.
  • The card is transferable within the corporation named on the card. It may be used by any employee of that organization.
  • The library card establishes eligibility for the services described below and must be presented when requested by a library staff member.

Library Access

  • Onsite access is offered to all collections in all Dartmouth libraries, with a valid library card.
  • Within most Dartmouth libraries, corporate borrowers are welcome to browse the open book stacks; to use electronic journals and books; newspapers and periodicals; music CDs; DVDs and videos; microforms; maps; and government documents. The Library's online catalog is freely available, and some digital resources are available to guest borrowers, but others are restricted to the Dartmouth Community only. This does not include off-campus access to licensed online resources.

Borrowing Privileges

  • Loan period is 28 days, unless otherwise specified by the individual library.
  • There is a 100-book limit for Corporate Guest Borrowers.


  • Any registered user may recall material that is currently checked out. ALL materials, checked out by ANY patron, are subject to recall.
  • You may request a recall at the Circulation Desk. We will notify the current user the following day that this item now has a new, earlier, due date. Once it has been returned, we will send you a Hold Pick-up Notice, letting you know that the item is on the hold shelf at the Circulation Desk.
  • Each user is entitled to keep an item for a minimum amount of time, calculated from the original check out date, before it is eligible for recall:
    • Books - 14 days, Journals - 1 day
    • Exception: Items recalled by the Reserve Services Desk are due back to the Circulation Desk IMMEDIATELY.
  • If you receive a recall notice, it will name a new due date. The item must be returned to the Circulation Desk by that date, or overdue fines will be charged. Overdue fines on recalled items are $1.00 per day, per item.
  • Recalled items CANNOT be renewed.

Overdue and Recall Fines

  • Overdue fines for books are generally 10¢ per day. Overdue fines will be charged for late renewals.
  • Late respondents to recall notices are charged $1 per day per item.


  • Most library materials may be renewed up to three times via phone, email, Internet, mail, or in person. They do not have to be returned to the library.
  • Exceptions include recalled materials, course reserve materials, and non-print materials from the Jones Media Center and other collections. These materials must be physically returned to the library and may be eligible to be checked out a second time if another patron is not waiting for the material.
  • For more information and contact information for each Dartmouth Library: Renewals

Unreturned Materials

  • Patrons are responsible for all materials checked out to them.
  • Any materials not returned, lost, or stolen, must be replaced.
  • Replacement includes the cost of the book, a billing fee of $15.00, and a processing fee of $25.00.
  • If a book is lost or stolen, the library should be notified immediately to stop the accrual of fines and start the replacement procedure.
  • If the book is found and returned to the library, the replacement and processing fees will be refunded, but the billing fee of $15.00 will not.

DartDoc (Interlibrary Loan)

  • Materials that Dartmouth does not own may be obtained from other institutions through DartDoc.
  • This service costs a minimum of $25 per transaction (more if Dartmouth's costs for the transaction are higher). Payment should be arranged at the time the item is picked up.
  • First priority is always given to members of the Dartmouth community.

Borrow Direct

Reference Services

  • Reference service is available in all libraries. There is no charge for the first 15 minutes of a project. When available, additional reference services will be provided at a rate of $50 per hour, prorated. Availability depends on staffing levels and demands for services. First priority is always given to members of the Dartmouth community.

Educational Services

  • Services such as tours, orientation, and workshops may be available to Corporate Guest Borrowers. Consult with the appropriate library to determine availability.

Last Updated: 4/19/17