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Scholar Studies Policy and Information

Overview > Availability > Details > Expectations


The Baker-Berry Library makes available 49 studies to individuals in support of their scholarly activities.

The library considers the status of the applicant, the nature of the intended use, and the willingness to share a study

when making assignments.

Sample purposes for which a study is assigned include:

  • Writing a book, research paper, or thesis
  • Preparation for a course
  • Preparation of College planning reports and official documents
  • Projects using library materials extensively


The library offers a combination of single occupancy studies and shared studies. The distribution outlined below is subject to change.

4th Floor – 12 studies for undergraduate and graduate thesis writers. Eleven are shared spaces (2 people)

5th Floor – 12 Studies for visiting scholars and faculty. Four are shared spaces (2 people)

6th Floor – 12 studies for faculty (all singles)

7th Floor – 13 studies for faculty and emeritus faculty actively engaged in research.  Four are shared spaces (2 people)

Study Assignments:

  • Study assignments are typically available on the first day of the term assigned.
  • Students are assigned a study for one term only.
  • Faculty assignments are for one term or one year with a maximum of one year. After a year, a renewal application is required.

Study Applications:

  • Study applications are accepted on a rolling basis. Due to high demand, it is recommended to submit an application at least one month before the desired term begins.
  • Please note that there is often a waitlist for studies and that applicants are not guaranteed a space for the term selected on the application.
  • Completed applications should be turned in to the Baker-Berry Library circulation desk.

(Download Faculty application - PDF)

(Download Student application - PDF)

Study Expirations and Renewals:

  • Study occupancy expires on the last day of the term or year assigned and occupants are expected to vacate the study at that time.
  • Study occupants will be notified at least two weeks before their expiration date. At this time, a study occupant can request renewal for another term or year.
  • Renewal is not guaranteed and is based on the number of consecutive study renewals by the current occupant and the number of applicants on the waitlist. New applicants will be given priority over renewals.
  • Please be respectful of your colleagues and fellow students by vacating your study if you find that you are no longer using it regularly.

General Expectations:

  • Scholar studies are very popular spaces and there can be a waitlist for studies. Lockers are available throughout Baker-Berry and Sherman libraries for anyone assigned to the waitlist.
  • Because of limited space, the studies are assigned for given periods of time with an expiration date for each occupant. All occupants have certain obligations and responsibilities that are outlined in an agreement that is signed prior to occupancy.
  • Study occupants will be charged a $25 fee for lost keys.
  • All studies are equipped with a desk, chair, bookcase, and light. There are Ethernet ports but phone usage (cell or land line) is not allowed in the study areas.
  • The studies are only open during regular library hours.
  • All library material must be checked out prior to being housed in the studies. Library staff may occasionally enter the studies to ensure that library materials are checked out to the study occupant.
  • Usage of the studies may be monitored at random. Each occupant is expected to return monitoring sheets within a one week time frame to confirm that they are using the study. Studies may be re-assigned if there is no evidence of ongoing use.
  • Studies are not meant for multi-media projects that would increase noise in the area.

Faculty/Visiting Faculty/Administrators:

  • Scholar studies are not substitute offices and are assigned only to the individual signing the agreement. They may not be secondarily reassigned by the occupant without consultation with the library. Spouses/ partners must apply separately for study spaces and are never automatically guaranteed space in a study.
  • Recalled items will not be retrieved from the study for the occupant.  The faculty member is responsible for returning books prior to leaving the area for extended periods of time.
  • A faculty member who is planning to be away on a foreign study program or a leave of absence must relinquish the study prior to leaving the area. 
  • When vacating, all library and personal materials must be removed from the study by the faculty member. The faculty member’s department will be contacted regarding any needed arrangements for materials left in a study. The library will not be responsible for moving the contents of the study.

Visiting Scholars:

  • Visiting scholars must have official appointment letters and be eligible for a Dartmouth library card.

Graduate and Undergraduate thesis writers:

  • Thesis studies are shared by 2 occupants to better serve the graduate and undergraduate population.
  • Studies are only assigned for one term at a time. In order to make it equitable for all, those who have not had a study before will be given preference over those that have had a study.
  • These assignments are for the approved occupants only and may never be reassigned or shared with a non approved occupant.


Last Updated: 3/9/16