Acquisitions Services Overview

Organization and Staffing

1. Specific Responsibilities
2. Systems
3. Statistical Summary
4. Vendors
5. Electronic Functions
6. Staff Guide

1. Organization and staffing
   1. Reports to Elizabeth Kirk, Associate Librarian for Information Resources
   2. 21 staff: Department Head, 3 staff supervisors (including 1 librarian), 4 specialists and 13 assistants including 1 open position (librarian)
   3. The mission of Acquisitions Services is to provide exceptional support services for all collection development activities through prudent stewardship of the materials budget and strong working relations with our customers, colleagues and business partners.
2. Specific responsibilities
   1. Acquisition of materials:
      1. Order
      2. Check-in
      3. Invoices
      4. Claiming
      5. Subscription maintenance for continuations
      6. Drift
      7. Approval plans and Blanket orders
      8. Gifts
      9. Coordination and training for distributed check-in sites
      10. Licenses for electronic resources
   2. Bibliographic control:
      1. Cataloging on receipt (acceptable copy)
      2. Record updates: serial transfers and title changes
      3. Holdings maintenance for serials records
   3. Financial activity:
      1. Management of the financial module of the Innopac system
      2. Financial reports
      3. Year-end closing
      4. Electronic data interchange with the Controller
   4. User services:
      1. Routing of periodicals
      2. Current awareness: Tables of Contents service
      3. Reports -- bibliographic, financial
      4. Sample issues
      5. Reference, especially to bibliographers
      6. Orientation programs, job shares
   5. Other:
      1. Vendor relations
      2. Alumni Memorial Books Program
3. Systems
   1. Local processing system : Millennium
   2. Vendor systems
   3. Bibliographic utilities
   4. Dartmouth Online Catalog
   5. Dartmouth Financial systems (Oracle, Funkhauser, FAS-T-LOOK)
4. Statistical summary
   1. 20,000 current serial subscriptions
   2. 25,000 "dead" serials
   3. 3000 serial orders/yr
   4. 100 monograph orders/ day (includes gifts and items received through approval plans)
   5. 1800 bibliographic transactions/month on serial records
   6. 16,000 - 18,000 titles cataloged/yr
5. Vendors
   1. 12 major vendors
   2. 600 regular vendors
   3. ~200 infrequently used vendors
6. Electronic functions
   1. Export of invoices to Dartmouth Controller
   2. FTP of invoices and serial renewals from vendors
   3. FTP of bibliographic files from vendors
   4. BISAC format electronic orders to book vendors
   5. SISAC format electronic claims to serial vendors
   6. FTP of bibliographic records from utilities (RLIN, etc.)
   7. Online purchasing at commercial Web sites (via credit card)
7. Staff guide (See also: Staff Contact List, Organizational Chart, and Staff Responsibilities)
   1. Alex Braman, Acquisitions Assistant
   2. Cherie Burns, Vendor Specialist
   3. Karla Bushway, Acquisitions Assistant
   4. Susan Caruso, Acquisitions Assistant
   5. Goodie Corriveau, Acquisitions Assistant
   6. Marianne Densmore, Acquisitions Assistant
   7. Suzette Fegan, Acquisitions Assistant
   8. Bobbie Gilbert, Acquisitions Assistant
   9. Lori Heath, Acquisitions Assistant
   10. Judy Maynes, Head of Acquisitions Services
   11. Sarah McBride, Acquisitions Assistant, Part-Time
   12. Julie McIntyre, Supervisor
   13. Kathy O'Neill, Financial Management Specialist
   14. Jan Peltzer, Acquisitions Assistant
   15. Barbara Sterling, Acquisitions Assistant
   16. Becky Torrey, Digital Resources Specialist
   17. Donna Vinopal, Continuing Resources Specialist
   18. Kathy Walker, Supervisor
   19. Karen Welch, Acquisitions Assistant
   20. Tim Wolfe, Acquisitions Assistant
   21. Open Position, Assistant Librarian