By-Laws of Ledyard Canoe Club

Article I: Name: This club shall be known as the Ledyard Canoe Club of Dartmouth, and shall be represented by this insignia:

2. Article II: Purpose

The purpose of this club shall be to encourage interest in canoeing and kayaking primarily among undergraduates, but also to include others within the Dartmouth Community. This activity shall take place on the nearby Connecticut River and other waterways of the world. Through good fellowship in the out-of-doors, and by providing opportunity for the development of such personal traits as leadership, experience, self-reliance and integrity, the club furthers the educational objectives of Dartmouth College.

Article III: Membership

Section 1. Memberships open upon payment of dues
A. Student: open to all undergraduate and graduate students of Dartmouth College.
B. Alumni & Employees: open to all alumni of the college and its graduate programs and graduate schools, and those who appear in the official Dartmouth College employee directory or, in the case of having been recently hired, an official I.D. Card.
C. General: individual memberships open to other persons above the age of 18 or by special permission of the director.
D. Family: usage of up to two canoes or four kayaks at a time.
E. Special: open only upon the approval of the Board of Directors.
F. Lifetime: open to all Dartmouth College alumni and anyone in the community who has been jacketed by Ledyard Canoe Club. Current Dartmouth students are NOT eligible to buy a LTM until they graduate.

Section 2. Memberships open without payment of dues

Honorary Lifetime membership: appointed by the Board of Directors and extended to a person in recognition of sustained and distinguished service to Ledyard or, in general, to the outdoor tradition of the college.

Article IV: Governance

Section 1. The governance of Ledyard Canoe Club shall have two components:
A. The Board of Directors
B. The Ledyard Canoe Club Council (henceforth known as "Council")

Section 2: The Board of Directors
A. There shall be a Board of Directors in which shall be vested final authority within the club.
B. Membership: The Board shall be composed of voting and non-voting members.

1. Voting members: The voting members of the Board shall consist of six "elected" and two "appointed" members as define below:
1. Elected: The President, Vice President, Treasurer, Secretary and two members at large (other student club members) voted into position by their peers.
1. Appointed: Faculty, administration, alumni, or community members are chosen to reflect broad representation of Ledyard interests. These members are selected on the recommendation of the Ledyard board. Appointed members hold honorary status in the club.
1. Non-voting members: The non-voting members of the club will be any students, or non-students that wish to attend, learn, and contribute and a series of non-voting advisors. There may be advisors selected to provide additional assistance and advice to the club council members and directorate, thereby contributing to the betterment of the club. Advisors may be students, members of the faculty, alumni, administrators, or local community persons having water-sport skills or experience and a desire to work with students. Advisors shall be nominated by the Club Council and appointed by the Board of Directors. Advisors serve annual terms of office. Advisors are encouraged to attend Board meetings but have no voting privileges.

C. Terms of Office.

Elected members will serve concurrent with their terms of office on the club council.

D. Duties.

1. Fulfillment of Purpose: The Board is the central governing body of Ledyard and as such provides general oversight of all club activities. The Board may create officer positions and committees and establish operating procedures not otherwise provided for toward fulfillment of the purposes of Ledyard. The Board serves an advisory role to the Director of Outdoor Programs regarding water sports.
1. Finances: The Board shall approve the budget following preparation by the club council. Further, the Board shall advise the Director of Outdoor Programs on budget priorities for the club.
1. Property: The Board shall govern the use of properties and the expenditure of funds over which the club has discretionary responsibility.
1. Communication within the College: The Board shall represent the club in its relations within the college community. Minutes of Board meetings, including any official Board resolutions, shall be forwarded to the Director of Outdoor Programs.
1. Personnel: The Board shall approve all employee positions and the job descriptions thereof. The Board shall be consulted regarding other Outdoor Programs Office positions relating to water sports.
E. Quorum and Meetings.

2. A quorum of the Board shall consist of a total of five voting members with a minimum of three elected and one appointed member.
2. There will be a Board meeting on the first Thursday of every month. By consent of the Board, the date of a Board meeting may be changed to fit the College calendar
2. The Board shall correct and approve minutes at subsequent meetings.
2. Any Board member may at any time insist on strict compliance with Roberts' Rules of Order.

F. Provision for Absenteeism.

Any Board member who will be absent for a term may suggest an alternate to serve as a temporary replacement for that term. The alternate's name should be received during the previous term. The board may approve the suggested replacement or identify their own alternate.

G. Chair of the Board.

The Chair of all board meetings is the Ledyard President. The Chair will prepare an agenda prior to each meeting, and will see to the discussion of each item during the course of the meeting; the agenda and important supporting materials will be distributed to Board members prior to a meeting.

Section 3: The Council

A. The Executive Body.

The Executive Body of Ledyard Canoe Club shall be its council, consisting of the president, the vice president, the treasurer, the secretary, and all Program directors. The Council shall prepare the club budget and shall be responsible for the proper operation of programs, finances, policies, and activities of the club. It shall be the basic responsibility of the Council constantly to bear in mind the purposes of Ledyard Canoe Club and to direct all operations in the light of these purposes.

B. Membership.

Members of the Council shall be student members of Ledyard Canoe Club. In addition to the Club officers stated above there may be student Program Directors as follows:

Director of Rentals Business (Fall, Winter & Spring)
Director of the Slalom (inc. Mascoma Slalom Race)
Director of the Flatwater racing (inc. Ledyard Classic Marathon Canoe Race)
Director of Trip to the Sea
Director of Sophomores from the Source
Director of Spring Trip
Director of Social Events
Director of Facilities & Equipment
Director of Safety and Liability
Director of Clinics
Director of Pool Activities
Director of Physical Education Classes
Director of challenge Funds Oversight
Others as needed

C. Terms of Office.

2. The club officers and other members of the Council shall be elected at an annual meeting ("The Election Meeting") by majority vote of those student dues-paying members in attendance at that meeting. Council members shall serve in any elected positions for a one-year term of office.
2. Students wishing to run for office must attend The Election Meeting in order to be considered for office, unless extenuating circumstances prevent their attendance. In this case, the student running for office must submit a statement to the current President saying they will serve if elected, and provide supporting evidence for their candidacy.
2. The Council may elect a substitute to fill a temporary one-term vacancy.
2. Terms shall run from the beginning of spring term through the end of the following winter term.

D. Duties.

1. President
a. It shall be the duty of the president to coordinate the activities of the club and to direct and to encourage those activities which will further its objectives.
b. The president shall prepare an annual report recording the activities of the Ledyard Canoe Club. This report shall be submitted to the Board of Directors.
b. The President shall chair the Board of Directors Meetings
b. The President shall use and update the Ledyard Tickler File.

1. The Vice President
a. The Vice President shall chair the Council.
a. The Vice President shall assist the president in all duties, shall assume special projects as requested by the president, and in the absence of the president shall assume the duties of that office.

1. The Treasurer
a. The Treasurer shall track club expenses and revenues and report on the financial status of the club as requested by the Council and by the Board of Directors.
a. The Treasurer will prepare an annual report at the end of the fiscal year complete with recommendations and a budget for the coming year

1. The Secretary
a. The Secretary shall take minutes of Board meetings and of Council meetings.
a. The Secretary shall prepare the minutes and distribute them to Council.
a. The Secretary shall see that the minutes are archived both at Ledyard and at Rauner special collections library on a yearly basis.

5. Program Directors
a. The Program Director shall be responsible for all functions and activities within the stated program.
a. The Program Director shall be responsible for ensuring that the program is conducted safely, fulfills the purposes of the club, and encourages the participation of club members.

Article V: Amendments

Section 1. This constitution (Articles I-V) may be amended by a 3/4 vote (6 directors) of the Board.

Section 2. Amendments or changes to the by-laws (Article VI) may be made by a majority vote of the Board of Directors.
Article VI: The By-Laws (as of October, 2000 pending approval)

Section 1: Amendments

Amendments to the following rules and regulations may be made at any time by a majority vote of the Board of Directors.

Section 2: General Club Rental Business Rules

A. Anyone using a canoe or kayak must carry a life jacket (PFD), and it must be easily accessible.

B. Non-swimmers and children under 12 must wear life jackets at all times.

C. SIGN OUT CARDS must be filled out and given to deskworker every time club boats or equipment are used.

D. Return club equipment to its proper storage location when done , and notify the deskworker.

E. Damage or loss of club equipment is the responsibility of the user.

F. Failure to respect club staff, equipment, property, or rules will result in loss of membership.

G. Before using club equipment or facilities, those under 18 years of age, if not accompanied by a parent or guardian, must have written parental permission, and pass a boat competency test.

H. Alcoholic beverages are not allowed in boats.

I. Club equipment is not allowed on whitewater unless a whitewater leader is present (see Ledyard Leadership requirements)

J. Boat rental is not allowed when the water temperature is below 50 degrees, or during inclement weather.

J. No swimming off Ledyard Docks.

J. No Smoking.

J. No Dogs.

J. No Loitering on Docks.

O. These club rules will be posted.
Section 3: Membership Regulations

A. The membership year extends from June 15 of one year to June 15 of the next year. A person may start a membership up to one month before June 15. In other words, if you purchase a membership in May you will get 13 months for the price of 12.

B. Qualifications: For general membership a person must be 18 years old or older. Exceptions may be made for those under 18 only upon approval of the Directors.

C. Membership Dues (for 2000)

Student $35
Alumni & Employee $50
General $60
Family $90

D. Benefits:

1. One canoe or two kayaks for up to 24 hours are free.
2. Rent for Titcomb Cabin is half price for each member ($5 for members).
2. Family members may take two canoes or four kayaks.
2. Members may participate in any open official Ledyard Trips for which they are qualified (by decision of the trip leader).
2. Given demonstrable knowledge and need, the use of the Ledyard grounds and special equipment

SPECIAL NOTE: The registration and membership cards for new members are found in the file box at the left of the desk. Sign and date each registration card as well as the membership card. Cards go at the rear of the membership file. After the registration card has been entered into the computer database, file in alphabetical order under the correct expiration date.
Section 4: Club Awards

A. Ledyard Club Jacket Authorization

1. Jackets are to be issued by majority vote of current Jacketed Members. The criteria to be used on deciding who will receive jackets are as follows:

a. Long-term dedication to the canoe club.
a. Demonstrated competence at one of the disciplines of whitewater kayaking; Sea Kayaking; flatwater canoeing or kayaking.
a. Contribution to the Ledyard Canoe Club.
a. Jacket awards are not restricted to undergraduate members. Jackets may not, however, be awarded to students until the end of the Spring term of their freshman year. Jacket awards may be given out at the end of Spring and Fall terms.
a. Ledyard subsidizes the equivalent of one year's student membership ($35.00 as of 2000) toward the purchase price of a member's first jacket.
a. See "Current Jacketed Members" in appendix

B. The Knight Trophy Award

1. Name: The trophy shall be known as The Knight Trophy and shall be awarded annually to the outstanding undergraduate canoeist who is a member in good standing of the Ledyard Canoe Club and of Dartmouth College. The trophy shall be in honor of:

Dr. Charles L. Knight
Dr. John E. Knight '29
Charles L. Knight, Jr. '32
Peter T. Knight '62
Christopher G. Knight '65
Jonathan L. Knight '67
Margot Q. Knight '99

1. Purpose: The purpose of the trophy shall be to foster and perpetuate the spirit of John Ledyard, who left Dartmouth by dug-out canoe in the eighteenth century to explore the farthest corners of the world, and to pay special tribute to the members of the Knight family who have nurtured the Ledyard and Dartmouth spirits by unique examples of adventure and courage. Further, its purpose shall be to encourage Dartmouth undergraduates to seek new waters and to paddle over new horizons, extending always the Ledyard and Dartmouth spirits and advancing by new daring the unity of the human family.
1. Award Committee: The Knight Trophy Award Committee shall be made up of Jacketed Members.
1. Selection: The Award Committee shall select annually that Dartmouth undergraduate who best merits the title: "OUTSTANDING CANOEIST." Weight shall be given in the selection not only to skills on the water but also for contributions to the effectiveness of the Club's various programs and for trips in the tradition of John Ledyard and members of the Knight family. The award may be won by an undergraduate at any time while at Dartmouth College, but after once winning, the student shall not be eligible again.
5. Custody: The trophy may be displayed in any place approved by the Knight Award Committee.


C. The Thomas H. Ruhle Memorial Award

1. Name: The Tom Ruhle Memorial Award shall be given annually to the outstanding freshman paddler who is a member in good standing of the Ledyard Canoe Club and of Dartmouth College. The award is in honor of Thomas H. Ruhle, a member of the class of 1974, who became one of the only first-year paddlers to win a freshman insignia in whitewater racing. Tom's life was cut short tragically when he was killed in an auto accident on Route 91, just after having visited the Club while on his way home from a summer job as a canoe counselor before beginning his sophomore year at Dartmouth.
2. Purpose: The purpose of this award is to foster and perpetuate the spirit of students like Tom Ruhle who built his own boat, then trained, raced and paddled on the streams of New England.
3. Award Committee: The Award Committee shall be made up of Jacketed Members.
4. Selection: The Award Committee shall select annually the outstanding freshman canoeist. Weight shall be given not only to skills on the water but also for contributions to the club in other ways through example, leadership displayed, as well as involvement in club activities.
5. Custody: A modest plaque or suitable trophy with the following inscription shall be given to the awardee:

Tom Ruhle
Memorial Award
1972
(winner's name)

A suitable board shall be maintained at the clubhouse listing each year's recipient.

D. The Jay Evans '49 Award

1. Name: The Jay Evans '49 Award shall be given annually to an undergraduate in honor of Jay Evans '49, a long time advisor who, over the years, has provided significant devotion, teaching, service, and dedication to Ledyard as a pioneer kayaker, coach, club historian, and advisor.
1. Purpose: Purpose of the award is to foster and perpetuate this spirit of service and dedication to the club.
1. Award Committee: The Award Committee shall be made up of Jacketed Members.
1. Selection: The Award Committee shall select annually that undergraduate student who, over the course of the year, has most exhibited the above spirit of service and dedication.
1. The Award Itself: The name of each award recipient shall be engraved on the Jay Evans '49 Award plaque in the Ledyard Clubroom.
Section 5: Ledyard's Rules of Order

A. The President presides at board meetings.
A. The Vice President presides at council meetings
A. The meetings shall be conducted in the following manner:

1. Collect items for discussion from council or board members before the meeting.
2. Create an agenda.
3. Introduce the agenda items, the first of which should be discussion and approval of the previous meeting's minutes.
4. For resolving agenda items that require a vote:
a. call for discussion of the agenda item.
b. assure adequate, productive discussion that moves toward resolution.
c. call for a motion and a second to vote
d. ask for further discussion prior to the vote.
e. call for a vote.
5. Ask for any old business.
6. Ask for any new business.
7. Ask for a motion and second that the meeting close.
Section 6: Fiscal Guidelines

A. Ledyard Finances

1. Ledyard's Finances are divided into three areas: the operating budgets, the equipment reserve, the endowments.
1. The operating budgets are the active-use funds for the everyday functions of the club. These are:

1. General Operating Account, # 245486, for facilities and basic club expenses
1. Rentals Account, #245497, for the rental business income and expenses.
1. Racing Account, #245495, for the races ledyard puts on, and to send racers to other races
1. Instruction Account, #245496, for physical education primarily.
1. Trips Account, #245498, for income and expenses associated with any ledyard trip, nearby or distant.

These budgets should be closely watched and juggled.

1. The equipment reserve is an overflow account. It is used to make equipment purchases, to put operating budget surplus into at the end of a good year, to cover operating budget debt at the end of a bad year, and to make funds transfers between accounts.

a. There is a second reserve account, called the "Friend of Ledyard" account. This is where donations not large enough to warrant their own separate endowment are deposited.

1. The ONLY endowments which Ledyard Canoe Club spends money out of on a regular basis are the Davis Kirby Adventure Fund (DKAF) and the Jay Evans '49 Challenge Fund.
1. Ledyard also has a series of 7 other endowments which are only to be used in the most rare of circumstances. As of October 2000, these 7 endowments have never been tapped into (See "Endowment Information" in appendix)

A. Yearly Budgeting: At a board meeting preceding the beginning of the fiscal year:

1. Based on previous years' actual figures, the treasurer makes a proposal for the club's Operating Budgets such that the projected budget creates a balance between the five active accounts and the reserve account.
1. The Board revises the budget, if needed, and passes the final operating budget.
1. Groups of those interested in the various budgets draft a proposal, and nominate a spokesperson to present the proposal at the Board meeting.
1. The student board members oversee the drafting of the proposals, and insure that as many interested people as possible are included.
1. The Board meshes the spending priorities from each group's proposal to create club-wide priority list.
1. Considering the priority list and the funds available, the Board decides which items to support, and to what extent. The items are regrouped, and a funding total for each budget is passed.
1. Any club member may attend a budget draft Board meeting. All involved should be encouraged to attend.
1. Each proposal should be presented as a single page explanation considering previous budgets and actual expenses, the projected budget, and the proposed project with costs and benefits.
A. Spending of Budgets

1. Once the Budgets have been passed by the Board of Directors, money will be spent more or less according to the decided plan.
1. Unless otherwise specified by the Board, if some money is not used, money within each major budget area is fluid and may be used for other things within that budget area.
1. Racing Budget

a. The Racing Budget covers the Mascoma Race, Ledyard Classic, and supports the racing program by helping racers to pay for entry fees, transportation, lodging, team jackets, etc.
a. Members of the "Racing Team", or those who are eligible to apply for funds from this budget, are those who train or race at least three times weekly (that term).
a. Any club member is entitled to at least one subsidized "intro" race per year, plus free entry fees at any Ledyard run race or clinic.

1. Trips Budget
a. The Board decides the spending of the Trips Budget by consensus.
a. Recommendations:
-up to half of budget to Spring Trip subsidy (around $2000).
-Try to help those who can't afford to go at full cost first. (financial aid)
-Subsidy for Ledyard jacketed members on Trip to the Sea.
a. Transportation paid for weekly Hartlands trips.
a. Other planned Ledyard Trips are partially subsidized, up to half the budget of the trip. Major non-annual adventures should look to the DKAF for their expenses.
a. Ledyard subsidizes up to 50 miles/person for trip transportation (see "LCC Trip Subsidy" in appendix)
a. Participants pay for food on Ledyard trips.
a. A club member can apply for money before or after a trip.
a. The trips budget should be managed to be a net drain on club finances, however, it should not be such a drain that the overall club budget is hurt on a yearly basis.

1. Instruction Budget
a. The instruction budget is overseen by the PE Director, decisions about allocation of funds are made by the Board.
a. The goal of managing this budget should be to break even.
a. Expenses should be geared for paying instructors, expenses of instruction, certification courses of PE instructors, and the maintenance of equipment.
a. Income should be primarily from PE classes.

1. Club Budget
a. the Club budget is used to cover routine facilities expenses and routine club expenses that do not fall into another budget area such as LCC jackets, feeds, and regular clubhouse maintenance expenses
a. the Club budget will generally be a net drain on the overall club finances due to the fact that one of its primary functions is to cover overhead costs.

1. Rentals Budget

a. The rentals budget is used to cover the expenses and income associated with the rental business.
a. This budget should be a large net gain for the overall budget, since it's main function is to act as a receptacle for the income of the rental business.

1. Jay Evans '49 Challenge Fund (a.k.a. the "Kirby Fund")

a. Purpose: The Jay Evans Challenge Fund established by Davis G. Kirby '32, and inspired by Jay Evans '49, is a true endowment managed to grow at the rate of inflation or better with the income available for distribution according to the spending formula as determined by the Dartmouth Trustees. This endowment is designed to challenge the Ledyard Canoe Club to make imaginative plans, to finance them well, and to carry them to a successful conclusion. When, in the judgment of Dartmouth's Director of Outdoor Programs, success has been achieved, payment will be made against the challenge.
a. See "Jay Evans '49 Challenge Fund" in appendix for details.

9. Davis Kirby Adventure Fund (DKAF)
a. Purpose: This endowment is designed to encourage Dartmouth student members of the Ledyard Canoe Club to dream up and take part in a wide variety of outdoor adventures which, whether students realize it or not, can teach principles vital to their life's fulfillment, to their relations with others and with the natural world around them ­ team work, planning, carrying out responsibilities , and adjusting to the whims of nature.
a. Funding: It is not necessarily the Fund's intent to by one or more undergraduate student members of the Ledyard Canoe Club. Applications may be made for student-initiated projects/programs/enterprises, or for already-established ones.
a. Applications for funding from the DKAF should be made through the Ledyard Council and then approved by the Board and Outdoor Programs Office.
a. Council addendum's (Not part of official DKAF document):
1. While there is no limit to what percent of a trip can be funded, the DKAF fund over its first two years has covered about half the cost of several trips.
1. DKAF proposals are due to council the second council meeting before the second board meeting of every term. (Basically, mid-January, mid-April, mid-July, and mid-October)
1. Council requests a write-up and or photography (still or video) on the adventure for archivial purposes

Section 7: Use of Club Facilities

A. The Clubhouse itself

1. Clean up after yourself.
1. Boating gear is not allowed in the Clubhouse.
1. Do not leave personal gear or clothing in Clubhouse.
1. No personal calls may be charged to the Ledyard phone.
1. Save energy, turn off lights and turn down thermostat when you leave
1. Food bought with Ledyard's money is for Ledyard events only.
1. Be considerate of the residents, especially when using the club before 8 a.m. or after 9 p.m.
1. Maintenance and cleaning of the Clubhouse are the responsibility primarily of the residents and club-members, and secondarily of the students and non-students hired for the purpose of cleaning. These individuals will be hired by the rentals director, will report to the director and the council, and will be responsible for the duties set forth in the "Ledyard Sanitation Solution" and "Kitchen Rules". (see appendix)

B. Clubhouse Residency

1. Priority for residence during the fall, winter and spring shall be:
a. President
a. Vice President
a. Secretary
a. Treasurer
a. Members at Large
a. Jacketed Members
a. Club Council Members

Priority is given to those who've performed service for the club over participation. In the event only one of the six above listed officers chooses to live at the club this officer may select from club membership a second resident.

2. Number of residents allowed:
a. Two (2) people at a time.
a. Three (3) only upon Council, Directors, and residents approval.

2. Squatters' longevity

A resident may live at the club for a maximum of four (4) terms (not necessarily consecutive); then the resident reverts to the bottom of the priority list. These terms do not include terms spent as Summer Director.

2. Obligations of the residency

1. The rent per term for two residents is $1200 divisible among the residents, but $600 if there is only one resident, payable prior to occupancy.
1. If there are more than two residents then the two residents that share a room pay $400 each and the resident that is not sharing a room pays $600.
1. There shall be no more than three residents unless by special allowance by the Board.
1. NO PETS.
1. The Club residents' role is one of public relations with the many visitors to the Club each year. They should be willing to handle telephone calls. It is imperative that residents be fully advised.
1. All Club buildings must be locked and all boats under cover (or under lock and key) each night before residents retire. In the event all residents are away overnight they will alert the campus police to check the buildings.
1. It is important to the Club that all Club buildings and surrounding grounds be kept in good shape. Since FO&M does not service the area it is the residents' responsibility to:
-Police the grounds daily to prevent the accumulation of litter.
-Keep the front porch clear of litter.
-Maintain neatness and orderliness inside the clubhouse.
1. From time to time the clubhouse will be used for meetings and feeds and the residents should accommodate themselves to these events.
1. Occasionally, between terms, a Club members may wish to stay overnight at the clubhouse. They may do this at the discretion of the residents.

C. The Fiberglass Shed

The fiberglass shed shall be used only for the building and repair of boats and boating equipment.

D. Storage Facilities

1. Directors are responsible for seeing that boat registration cards are filled out for every boat stored at Ledyard.
1. All boats should have the owner's name, and telephone number written on it. Any boat without name on it may be used as club equipment or sold.
1. The Olympic shed is intended for the storage of club members' private equipment and the Canoe Club's specialty equipment that is used on a regular basis. It is not intended to store boats that are never used.
1. The priority is as follows:
1. All private paddles, and all club specialty and wood paddles (marathon olympic, sea-kayak, etc.)
1. Priority on the racks in the center of the olympic sheds are as follows:
1) Club marathon and olympic boats
1) private marathon and olympic boats
1) private sea kayaks
1. Priority on the horizontal racks at the ends of both bays are as follows:
1) Club slalom and wildwater race boats
1) Private slalom and wildwater race boats
1) club olympic boats
1) private olympic boats.
1) Private sea kayaks
1. Boats will be stored as space permits. In the event of inadequate space to accommodate all private and club boats that could be stored in the Olympic shed, the Director or the Club Council may amend the rules as necessary. Rules may include rationing the number of boats any single member may store. Excess space may be used to store other private boats.
1. The attic of the Olympic shed is to be used for storage of the following items: Ledyard Canoe Club race supplies (Mascoma gates, practice gates, wire, bibs, etc.), camping supplies (stove, coolers, tarps, etc.), and boat molds, and the current Canoe Club residents' storage containers.
1. Members may store storage containers in the attic the term preceding residency.
5. The cage is to be used to store the following boats:
a. Club whitewater kayaks are to be stored on the horizontal racks at the back of the cage
a. Club Sea kayaks and whitewater canoes are to be stored on horizontal racks on the right and left sides of the cage. Private plastic boats are to be stored vertically on the left or right sides of the front of the cage.
a. Other private and club canoes and kayaks are to be stored on the horizontal racks on the right and left side of the cage, as space permits.
a. The loft above the cage is to be used for the storage of infrequently used or broken boats.

E. Lockers and Locker room

1. The lockers are for use by active club members to dry and store paddling gear. As the space is small the storage needs of the club large, personal use is restricted to storing paddling gear only.
1. Eligibility: lockers are available to club members in the following order of priority. Each member is only allowed one locker.
a. club officers
a. physical education instructors
a. undergraduate jacketed members
a. jacketed members who are recent graduates, attending grad school or residing locally
1. Locker holders may share a locker by mutual consent.
1. Length of Eligibility: until the locker holder graduates and/or leaves the area with the intention of being away more than a year or permanently.
5. Sanitation: all lockers should be cleaned at least twice a year. (Before the end of the spring term before graduation and at the end of the fall term before Christmas vacation)
1. Lockers may not be locked without consulting the Director.
1. Liability: all gear in the locker room is left at the owner's risk.
1. Abandoned Locker Procedure: When locker holders leave the area for good and neglect to empty their lockers, the LCC President or designated person has the responsibility of snipping the lock, mailing its contents to the owner and reassigning the locker according to the established priority.
1. Posting: these guidelines should be posted prominently in the locker room.

F. Titcomb Cabin

Titcomb Cabin is located 3/4 of a mile south of Ledyard Canoe Club on Gilman Island. It was built by Ledyard Canoe Club members in 1952 in memory of Captain John Abbot Titcomb '32; "officer, sportsman, gentleman, outdoor enthusiast. Killed in action in Luzon, March 1, 1945."

Titcomb Cabin shall be used and maintained by the members of LCC for the good of LCC and it's members in the spirit of John Titcomb '32.

G. Club-owned Equipment
1. LCC Breakage and Loss Policy
a. Paddles
1. Paddlers enrolled in a LCC instructional program are never liable in any way. Any breakage or loss occuring in a LCC instructional program is covered by the club.
2. Once paddlers graduate from an instructional program, they have a clean slate. Any paddles they have broken or lost will not count towards their total lifetime paddles broken or lost if the issue should arise later.
3. Paddlers using LCC gear but not enrolled in an instructional program.
a. 1st paddle a paddler breaks is covered by the club.
b. Paddlers must pay for the second paddle they break
according to the following system:
c. Axe's system of paddle value (The Axe).
1) Council shall meet once a term to value each paddle.
2) Equipment Director shall determine new values if necessary over the course of the term (if a paddle is chipped or something of that sort).
3) Breakers must pay the amount determined for any given paddle to the club should they break it.
d. Damages which do not take a paddle out of commission for whitewater use must not be payed for.
1) Chips
2) Slight bends of blade
3) Others upon determination of Council
e. Lost paddles
1) Lost paddles should be discussed by the council.
2) Leaders are partly responsilble for loss on easier water.
3) There comes a point when paddlers are themselves
responsible.
B. Boats
1. No-one shall be held financially responsilble for damage done to a boat in whitewater.
2. Damage during transport is the responsibility of those on the trip; however, any financial punitive action should first be discussed in the council.
C. Skirts, Lifejackets and Helmets
1. No breakage policy.
2. In event of loss, the situation should be reviewed by the council.
D. All other equipment (except video camera-see below)"
-If you forget your equipment you owe it to the club.
E. All other debated issues should come to the council.
2. All users of Ledyard's video camera(s) shall abide by the guidelines set forth in "LCC Video Camera Guidelines"
Section 8: Safety Regulations

A. General Boating Safety Rules

1. The club must comply with College, local, state and federal boating regulations (see "Ledyard from OPO Safety Manual".
2. Boating activity during the period immediately following "ice out" should be restricted to experienced or competitive boaters who are wearing adequate protective equipment. Similar precautions should prevail just prior to "freeze up" in the fall.
3. Boaters should wear life jackets and wet or dry suits when the water temperature is below 50 degrees.
4. No club boats are to be rented on the river when water temperatures are below 50 degrees.
1. In calm water above 50°, boaters are not required to wear life jackets if they are capable swimmers and have signed the release on the sign out card. However, a life jacket must be on board for each person in a boat according to state law.
6. All life jackets should be examined for fit and wear before use.
7. Persons qualified to boat without life jackets may stow them in the canoe or kayak for easy access.
8. In any group of boaters, experienced paddlers should be assigned to run first and last, as "lead" and "sweep". The lead is never passed. The sweep boat never passes any boat. On whitewater, each boat keeps the one behind in sight, waiting if necessary. On flatwater, boats remain in pairs.
2. Those under the age of 18 must obtain parental or guardian permission before renting or using boats or equipment, and pass a boat competency test.

B. Basic Whitewater Safety Rules

1. There should be a minimum of three boats on all whitewater trips.
2. All boaters will wear life jackets while whitewater canoeing or kayaking.
3. Helmets approved for kayaking shall be worn at all times while engaged in whitewater river running.
4. Wet suits or dry suits or other suitably warm clothing shall be required for kayakers or canoeists if, in the opinion of the staff or trip leader, the suits are necessary for the kayaker's protection in cold water rivers
5. All kayaks must have grab loops at both ends of the boat and flotation at the stern of the boat.
6. No non-swimmers allowed in whitewater.
7. There should be no more than four students to one instructor as is suggested by the ACA.
8. No Ledyard gear may be used on whitewater without an approved Ledyard whitewater leader.
a. All Ledyard trip participants must have filled out a medical history, experience, and risk and release form. (see: "Medical Info", "Paddler Info", "Risk & Release" and "Parent Risk & Release" forms)
b. All Ledyard trip participants must be current members.
b. All Ledyard trips must fill out a "Trip Sign out form" (see appendix).
c. All Ledyard Trips will adhere to the "Ledyard Whitewater Rules" (see appendix)
d. All Ledyard trips will adhere to the "Ledyard Trip Distinctions" (see appendix).
e. All Ledyard Whitewater Leaders will be chosen using the Ledyard Leadership Qualifications Guidelines (see "Leadership Qualification", "Sea Kayak Leader Requirements" and "Leader form" in appendix).
C. Basic Rentals Safety Rules

1. Each person in a rental boat must have an appropriate life jacket.
2. All non-swimmers must wear life jackets while in any club boat. Non-swimmers are strongly urged not to use club equipment on water.
3. The manufacturer recommended capacity for canoes/kayaks shall not be exceeded.
4. No equipment shall be rented out for use on whitewater or saltwater (see: "Off Site Boat Use Form" in appendix)
5. No canoes or kayaks shall be rented out in threatening weather.
6. No canoes or kayaks shall be rented while the water is below 50 degrees.

D. Paddling Proficiency Test for Minors

1. This test along with the written consent of a parent or guardian is required before anyone under eighteen can use the boats without the supervision of their parents. No one under the age of fourteen is allowed to use Ledyard equipment without parental supervision.
2. The test will be administered by the Director, or someone authorized by the Director.
3. It consists of a swim test and basic kayaking or canoeing skills which include:
a) paddling straight for 50 yards
b) turning in both directions
c) paddling backwards
d) a wet exit
e) water exit and entrance in a canoe

E. The Ledyard Safety Pledge (see "LCC Safety Pledge" in appendix)

This pledge will be administered by a Club leader and will be signed by all persons going on the Spring Trip or in whitewater with an official Ledyard trip.
1. I certify that I am a competent swimmer and that I have no physical handicaps that might endanger me or others in the water.
2. I agree to abide by the following rules:
a. Never go whitewater boating alone.
b. Scout rapids that have not been run before or classified III or above in difficulty level.
c. Never to take another less experienced boater into whitewater who has not passed the Ledyard Proficiency Test.
d. Always wear protective clothing when the water temperature is less than 50 degrees.
e. Always wear a life jacket and helmet in whitewater and always have flotation in the stern of my boat and grab loops at both ends.
3. I have read the rules for Club canoes and kayaks and agree to abide by them, and take full responsibility for my actions on rivers and lakes.

F. Accident Report Forms

After being handled in the appropriate manner, all accidents occurring at the Ledyard Canoe Club are to be reported on accident/incident forms and turned in to the Outdoor Programs office. The following types of accidents require the following forms:

1. Accidents while on a trip: Fill out the standard Outdoor Programs Accident Report Form
2. Accidents occurring at or around Ledyard: Fill out the Outdoor Programs Waterfront Accident Report Form.
Section 9: Van and Trailer Usage

A. DOC Vans are available to Ledyard year-round through the Outdoor Programs Office. All Outdoor Programs Vehicle Use Guidelines apply.

B. Driver's List: Only those persons on the official Dartmouth College Van driver's list are authorized and insured by the College to drive an Outdoor Programs Van.

C. Keys: Keys are made available to the driver, and, after usage, keys must be returned promptly the Outdoor Programs office.

D. Trailer checklist before using:

1. the hitch & safety chain
2. lights, signals & tire pressure
3. trailer license plate and registration
4. Be certain all gear is safely tied down
5. Recheck the trailer hitch before venturing out on the highway

E. Gasoline

1. In Hanover: Obtain van gas only from the FO&M gas pump in the Yard. Use the OPO code ("2001" as of October, 2000).
2. Away from Hanover: Pay cash, keep the receipt, have the President approve it, and give it to Kathy Decato in Room 19, upon return, who will fill out a Request for Payment Form that you can cash at the College Cashier's Office in McNutt Hall for reimbursement. In the case of a cash advance, see Administrative Assistant for details.
Section 10: Rental Business

A. The Ledyard Rental Business shall be run by a student director. The Directors shall be hired on a termly basis and their work reviewed more frequently in conjunction with the guidelines set forth in the Ledyard Director Hiring and Review guidelines (see "LCC DH&R" in appendix).

B. The Ledyard Rental Business shall be run in conjunction with the guidelines set forth in the Ledyard Directors' Manuals (see: "Summer Director Manual", "Sr. summer dir. Descrip 6/95", "Jr. summer dir. Descrip 6/95, "Fall Director Manual" and "Deskworker manual" in appendix) . These manuals shall be updated by each Director and will include in the updated version a report of each term's business.

Section 11: Kayak Physical Education Program (see Appendix C for details)

A. Purpose and Goals
To provide kayak instruction for interested Dartmouth undergraduates in the basics of whitewater kayaking and safety. In providing this service, Ledyard seeks to enlarge the local paddling community, foster club continuity and further the goals of the Dartmouth College Physical Education program.

B. The Director of Physical Education is responsible for:
1. setting up the program
2. overseeing the program
3. insuring Instructor Training and Safety

Section 12: Annual Ledyard Events
A. Spring Trip: "Spring Trip Description" (in appendix)

B. Mascoma Slalom Race
1. "Mascoma Race Manual" (in appendix)

C. Trip to the Sea
E. "TriptoSea Manual 1999" (in appendix)

D. Freshmen Trips
1. "Grant Crew Report 99" (in appendix)

F. Ledyard Classic
1. "Classic Manual" (in appendix)

Section 13: Tickler File (see "LCC Tickler File" in appendix)
A. The Tickler File is a list of what needs to be done and when.
B. It shall be the responsibility of the President to update it as needed.

Section 14: Relations With OPO and the College
A. "The Amicable Solution"