A. Choosing trip leaders:
1. Trip leaders must be current dues paying members of the club.
B. Things to before leaving (planning the trip)
1. Meet with your co-leader before the end of winter term.
Think about the trip and the tone you want to set for it as leaders (think long and hard about this...).
Set trip dates, including meeting dates and times, etc. (Contact Al Winkler of the SE Conn. Alumni to set the end date- see contact list. Confirm with DOC staff members mentioned below.)
Get extended trip planning packet from DOC, this will help you a lot.
2. Make contact with the schools, parks, alums, power companies, Brunelles', and so on. Do this early (before winter term ends).
3. Meet with Outdoor Programs Partner Brian Kunz. Try to do this as soon as you have completed the extended trip paperwork (one month before the trip leaves would be good).
4. Pick potential junior leader(s). Ultimately the council decides who leads, but having a leader who went the previous year is a must, so find a pysched junior to join you..
5. Get van drivers and RESERVE the vans! Get this done no later than the first few days of Spring term. Maybe even the last week of winter would be good.
6. Hold general meeting EARLY spring term. Don't advertise too much, (maybe posters around Robo, announce at C&T and Ledyard meetings, etc.). Those people who are likely to be going will already know about it and it means you'll have fewer people to turn away. But do put up posters well in advance of the application deadline; a couple people got upset in 1991 because they were oblivious to the posters that were put up and missed this first info meeting.
Basic info about dates, numbers going (27 max), and costs (about $135+) should be given out along with applications. State alcohol policy and make sure it's understood.
7. Get applications turned in less than a week after the info session, make decisions (hard to do), and post the results send letters to people and also use blitz. (the "go" list and the wait list. You can rank the wait list if you choose) Dont ding anyone, its possible you picked a really bad week and may need to hunt for participants. Get a big waiting list- people will bail at the last minute!
8. In the acceptance letters inform people of a mandatory pool session for teaching canoe over canoe rescue and getting everyone together for introductions. Blitz William (Josh) MacArthur to reserve the pool.
9. At the pool session, get all medical forms and release forms filled out and signed... on both sides. Teach canoe over canoe rescue and find people to do food and gear organization. DONT do it yourself. you dont have the time to do it alone. Make certain everyone is a current member of the club (check the computer at Ledyard) and blitz people who arent ahead of time so they know to have money for that. If this all happens far enough in advance they may still be able to charge it on their IDs. In fact, ask the Outdoor Programs billing assistant (Kathy Decato) if you can bill the whole thing. I think this was done once in the past. You might invite wait list people to the pool session to see who is most psyched, those who come even though they are not yet on the trip are showing their desire to go on the trip.
10. With gear, decide between tents and tarps. we tarped in 1992 but tented in 1994, if you go with tents, get as many private tents as possible then reserve the rest from Robinson Outdoor Rentals. You may get other gear like stoves or coolers from them as well. Other stuf like pads and sleeping bags will be discounted for trip members. Contact Brian Kunz or David Hooke for more info.
11. A week before the trip departs, hold a mandatory outdoor technique session. Paddle from Ompomponusuc to Ledyard if possible.
12. Talk to the Outdoor Programs billing assistant about a cash advance and travelers' cheques. $1000 - 1500 in cheques. S/he should have the last year's cash advance records, which will give you an accurate estimate of how much to take. Better too much than too little. Do this early, i.e., not the day before the trip because the director of outdoor programs(Earl Jette) and the dean of student life(Holly Sateia) needs to approve that amount of money. (In 1999 I took 800 dollars because we bought all the food ahead of time)
13. Send out a note containing: itinerary / day by day descriptions (this is optional,sometimes not knowing what is ahead makes people pay attention), personal equipment lists, reminders about money (people may want to bring some of their own for supplies not paid for by the trip fund), and so on to all trippers. See the notes sent out in '91 as well as past ones.
14. Reconfirm everything and check status of gear and food. With the first food purchase, get a Purchase order because youll need to buy more than $100 of food and you shouldnt use your cash advance for this. use it for the second and later food purchases.
15. Run around filling last minute vacancies.
16. Give driving instructions to van drivers. (Al Winkler will send directions probably) (Make sure your last day drivers know where the trip folks' clean clothes for the final party are stashed.)
17. Take off! (remember your contact lists... you'll be calling on route.)
C. Itinerary and Comments
In 1987, they went Saturday to Saturday instead of the more usual Sunday to Sunday schedule. The Sunday to Sunday schedule is preferred by the SE CONN alumni group; more are able to come to the final bash if it happens Saturday night. Since they are always so supportive and enthusiastic, as well as being honest to God Ledyard alumni, it is best to go Sun. to Sun..
On the river, you should meet up every 1 to 2 hours. Lunches are better earlier than too late: bonking paddlers aren't happy. Boats should buddy up, or at least remain with-in calling distance. It is very difficult to catch boats that have paddled far ahead. This can be especially frustrating if they have lunch!
Day 1: Ledyard to Wilgus State Park; 25 miles.
Paddle away from Ledyard by 9:00. Wilder Dam is about 3 miles down with the portage take out on the New Hampshire side. The current should be pretty good below the dam--watch out for sudden releases of water from the dam. Hartland Rapids are at about 10 miles (watch for warning signs). The portage is on the Vermont side; this is a good lunch stop. DO NOT LET ANYONE RUN SUMNER FALLS/HARTLAND RAPIDS IN AN LCC CANOE. The Cornish/Windsor covered bridge is at about 18 miles. The bridge at Ascutney is about 5 miles beyond this, with Wilgus State Park perhaps a mile further on the Vermont side, The Sugar River enters on the New Hampshire side just above the park. Find the park manager(Myrtle Phipps) on arrival to get shelter assignments and pay. Better to pay there since the trip may shrink.
Day 2: Wilgus to the "Beefalo Farm"; 30 miles.
Get up early. A good lunch spot is at the Cheshire Bridge (about 12 miles) where the Black River flows in from the Vermont side. From there to Bellows Falls it's about 11 miles. The take out at Bellows Falls is on the left at a small, red barn. There's a store near the portage site--don't forget to fill your water jugs and bottles because there isn't any water at the "Beefalo Farm". Get someone from Hanover to drive down to assist with the portage. Brian Kunz has done it the last 2 years and he is an excellent candidate. You'll drive down along the river (Rte 12 on NH side), and put in at a sandy landing about 1 mile below the dam. From there it's about 6-7 miles to the "Beefalo Farm", which is on the right side on a grassy bluff. An island about 3/4 of a mile upstream tells you that you are near, and a stream runs into the take out at Beefalo, making a muddy landing.
Day 3: "Beefalo Farm" to Northfield Mt. Hermon; 34 miles.
Get up early and leave by 6 am. It's about 20-22 miles to the portage at Vernon Dam (on the right side, about 6 miles after Brattleboro). You'll probably reach Brattleboro around noon. Lunch at Vernon after the portage is suggested. From there it's about 12 miles and four bridges to NMH: 5 miles to 1st railroad bridge, 7.5 miles to 1st road bridge, 8 miles to 2nd railroad bridge, 10.5 miles to the 2nd road bridge, and then on for another mile or so to the docks of NMH on the right.
Headwinds made this already long day even longer. We got an early start, having breakfast on the water. It might be better, though, to have breakfast in camp--but with canoes packed and ready before anyone eats. Getting out early is essential, as the winds are most likely calmer in the mornings. Crossing the open stretch of water before the dam was hairy with waves and nasty winds. This is a good place for life jackets; crossings from one bank to the other should be done by pairs of boats (in case one flips...).
Day 4: Northfield Mount Hermon to Brunelle's Marina; 39 miles of paddling.
Get up early and be on the river by 6 AM. This is crucial. It's 10 miles to Turner's Falls where you'll portage, pick up groceries, and be fed by the Alums if previous arrangements were made. Contact Greg Olchowski about breakfast and groceries. Hes helped us the last x nu mber of years. French Kings Gorge is on the way to Turner's Falls (5 miles from NMH) watch out for strange current here, esp. in high water. The portage--provided free by Northeast Utilities--puts you in at an old railroad bridge about 3 miles below the dam. Sunderland and the Rte 116 Bridge are 8 miles from the put in. Start looking south for the prominent Holyoke Range--you'll paddle beyond it by the day's end. The river heads south after Sunderland for about 5 miles. At this point it makes a small oxbow to the west. The river straightens out for another 3 miles before making another, much larger, oxbow to the west. Sportsman's Marina, about 14 miles from Sunderland, is on the left bank. Having passed beyond the Holyoke Range, Brunelle's Marina comes into view seven miles after Sportsman's Marina, 21 miles after Sunderland, and 29 miles after the put in at Turner's Falls. Alums should be waiting with a barbeque, if previous arrangements have been made. Greg Olchowski did this as well in recent years. If you give me enough advance notice he can rally other alums too.(which he should do. In 94 he did breakfast and dinner all by himself and jis family. Thank Greg Immensely. He has been an amazing resource in recent years. In 1999 he was too busy to help, so Art Ruggels 38 called the power company for us, and we bought all our groceries ahead of time.
Set out snacks as you pack to leave NMH, but get on the water as quickly as possible. When you get to Turners Falls, call the power company again. Split the group in two: half will load the trucks while the other half eat; as soon as the first half have eaten, send them with the first load of equiptment over to the put in. The second batch of breakfast people will be finished eating in time to drive over with the second load. Greg Olchowski should have groceries waiting for you when you arrive if a list was sent to him in advance. Greg also called the Holyoke Power Company to arrange for the 7:30 am portage at Brunelle's for Day 5. Getting the Alums to call the power company to arrange the morning portage at Turner's Falls will speed things up too. Don't forget to get bathroom keys at Brunelle's!
Day 5: Brunelle's Marina to Loomis Chaffee School (Windsor, CT); 32 miles.
Early portage with the Holyoke Power Company (7:30 am at the latest). Put in on the right bank. 4-5 miles down you'll pass under the I-90 Bridge; in another 2 miles you'll cross under I-91. It's about 16 or so miles from the put in to the crumbling Enfield Dam. The Rte 190 Bridge is right before the dam; the take out is on the right bank, this can be a fairly decent eddy, so check it out yourself first and leave room between canoes when takng out. You can either portage around the dam and paddle on through some rapids or you can take the Windsor Locks Canal which parallels the river for about 5-6 miles (and then portage back to the river). The canal option should be considered if the rapids are bad or if the headwinds have been nasty. In 1994, the canal people stopped us and demanded permits. YOU NEED PERMITS TO USE THE CANAL, but we have avoided this issue most years. Weve only been stopped 2 times in 10 years according to Walker Weed. 6-7 miles below the Enfield Dam you cross under the I-91 Bridge. In all, it's about 15 miles to the Farmington River from the dam. The mouth of the river is blocked by a large island, so don't overshoot it (having each canoe wait for the next is a good idea). Loomis Chaffee is up the Farmington about half a mile. Find Don Joffray, arrange for an early breakfast (6:45 am), call Jim's Pizza, and head for the gym. Breakfast may be more expensive in 1995; It was $4 per person in 1999.
Day 6: Loomis-Chaffee to Hurd State Park; about 33 miles.
Early breakfast at Loomis. Rte 291 is the first bridge you come to--about 3 miles below the Farmington River. Look for the beautiful stone bridge as you enter Hartford (6-7 miles from Loomis). Watch for river pigs if you are considering exposure. On the way to Middletown (19 miles from Hartford), look for the Rocky Hill Ferry (12-13 miles from Hartford). Ask about tomorrow's tides here or at Middletown. Shop (and fill water jugs if neccesary) in Middletown (Hurd State Park should have running water at a pump up the path, but you need call and make sure the water will be turned on by the time you camp there. It is shut off in winter. It was on in 1992.) If you reach Middletown late and the wind has been bad, you may want to consider having dinner on the docks, waiting for the wind to die down, and paddling on to Hurd State Park (7-8 miles from Middletown) in the dark. Be careful, night paddling is dangerous: stick close together, carry lights, and watch out for barges. Assuming it's calm, it should take you about 2 hours of steady paddling to reach Hurd. Watch for an island (looks like a bay, but it isn't) with a marina just past it on the left bank. Another mile beyond this are some cliffs on the left. Look for the brightly lit Middletown Generating Station (3-4 miles) on the right bank, the pier (at 6 miles, also on the right bank), and finally Hurd State Park (at miles, on the left bank). Across the river from Hurd is a large radio tower/beacon. The take out Hurd is rocky. There are privies, but no shelters.
Day 7: Hurd State Park to Old Saybrook, CT; about 25 miles.
The end is near. An early start is good, but try to plan with the tides. From Hurd to the Connecticut Yankee Nuclear Plant (feel how warm the water is! see your arm glow!) it's about 3 miles. Look for the swivel/turnstile bridge as you enter East Haddam 4-5 miles below the power plant. From East Haddam to Essex (home of the Essex Yacht Club) it's 9-10 miles. Drop your gear at the Essex or Essex Corinthian Yacht Club (except for life jackets and maybe a windshell/pullover), eat lunch, check the tides, and paddle down to the sea (check first with local alums usually the Websters to see if this is safe). Don't dally over lunch for too long... there are still 6 miles to paddle and showers to take before the party can begin. (The YMCA does close around 4:00 or 5:00.)
These six miles are deceptively long, tides, wind, and choppy water make them much slower than river paddling. Half way there (3 miles), you'll pass under the I-95 bridge. Stay to the right bank. A good idea is to duck into the large cove behind Lynde Point, get everyone together, and take a long look at the water, weather, and tide conditions. If it's bad, you can always walk around to the Websters' house. Don't be pressured into going out into bad water; the trip is almost over, don't blow it now. Both Ledyard and Peter Knight (33 hour record holder) stopped at the dock-n-dine. If it looks good, paddle out around the point, between the two parallel breakwaters, and in to the Websters' beach (their house is the large one, at the left end of the first row of houses). Assuming the vans have arrived from Hanover (with clean clothes!) and picked up the stuff at Essex, it's shower time at the YMCA. Take showers at the YMCA, not at the Websters: it is easier on the Websters, and at the YMCA everyone gets hot water. Then it's party time! IT is also possible that you can get showers at the Yacht Club. In 1994 we stayed at the Essex Corinthian Yacht club for the showers, party and overnight. The staff was extremely helpful. You will probably be asked for money from the SE Conn alumni group to help pay for the dinner and breakfasts which are catered. We payed $5 per person per meal in 1994. considering the quality of the food and the generosity they have given us, send them whatever they ask for. After a week on the river, its worth it.
Day 8: Return to Hanover; about 220 miles in 3-4 hours.
Unload, clean, and return everything. Hose down the canoes and coolers. Everyone helps. Make sure all the pots and pans get washed and gear gets returned to its proper place.
D. Things to do after returning
1. Write thank-you notes !!... all sorts. (another large chore).
2. Meet with Ledyard Council and Brian Kunz to discuss trip.
3. Take care of finances (a big job made simple if you've kept all receipts).
4. Get someone to handle the tee shirts.
5. Get someone to coordinate a photograph duplicate effort, if possible.
5. Talk to whomever is leading it the following year. Go over the day-by-day itinerary with them while it is fresh in your minds. Since you now have 2 years experience, recall any differences in conditions which could prove important, ie were there any difficult days on the previous trip which seemed easy this year,etc.
E. Contacts (revised and updated, 1991)
1. Wilgus State Park (Sunday night):
Since we come before the season officially opens, start by calling the VT Environmental Office, (802) 885-8855, and asking for Nate. Price should be $4/person and you can pay there. The ranger's phone at Wilgus is (802) 674-5422 (Dick and Myrtle Phelps). Shelters, water, fire pits, and toilets.
Call Dick and Myrtle in mid April to remind them.
2. Beefalo Farm:
No luck getting a name or number for this one. Probably a good idea to check a tax map to find out who owns this. The alternative is to simply show up and hope for the best (as we did) This has worked in 92, 93, ... 99. No water.
3. Northfield Mount Hermon:
Frank Millard, Chr. PE/A Dept. (413) 498-5311
Northfield Mount Hermon School, Northfield, MA 01360
Showers in gym.
4. Turners Falls Portage:
Northeast Utilities does this for free. Call (413) 774-2227. Coordinate this with some help from Greg Olchowski. (see below)
Call (413) 659-3761, Bill Gabriel (the manager at Barton Cove Canoe Rental- (413) 659-4470)
Art Ruggles 38 did the calling for us in 1999. his number is 413-774-4855.
5. Breakfast in Turners Falls:
From at least 1987, Greg Olchowski has helped coordinate a great deal for the trip. He is your man.
Greg Olchowski, (413) 774-2217 (w)
P.O. Box 988, Greenfield, MA 01301
If a list is sent in advance, he will have groceries ready. I think he's also the town's attorney, so he should be able to call ahead and get the power company moving before you arrive. He can call the Holyoke Power Company to arrange the portage at Brunelle's too (see below). Call him from NMH to (once again) reconfirm everything. Greg is guaranteed to complain about trip logistics-- he prefers Saturday to Saturday, etc. With all due respect, do not take his word as your command.
Call Art Ruggels 38 = (413) 774-4855 to see if he will also help out.
Bob Averill (413) 774-3077, work; (413) 774-4433
106 School St. #3, Greenfield, MA 01301
Bob is the fanatic D.O.C. alum who paddled with the group in 1987.
6. Brunelle's Marina:
c/o Richard and Luke Brunelle (413) 536-3132 or (413) 538-2851
Brunelle, Inc.
1 Alvord St., South Hadley, MA 01075
Giving them a phone call should do it. They didn't charge us anything to use their facilities. Don't forget to get a bathroom key (go into marina office or Dockside restaurant to get the key).
7. Alum Dinner at Brunelle's
(Bob Czelusniak (Sel-oo-sni-ak) used to organize this. (413) 584-4358, home; (413) 586-8500, work; 135 Prospect Ave., Northampton, MA 01060)
In 1992, I think Mr. O'Brian (wife: Gail) will organize the Brunelle barbeque for the Pioneer Valley Gang. Call him from NMH to (once again) confirm everything.
O'Brian
661 W. Hampton Rd.
North Hampton, MA 01060
Greg Olchowski did it in 1994, neither Bob or OBrian were interested in helping
The problem you may encounter here is that the alumni association of Central Massachussetts was combined from southern and northern into 1 group in 1992 and the coordination of things began breaking down. You might ask Greg for the current presidents name way in advance and see if they can organize a group event for the BBQ.
1999 we tried to have dinner with the Mt Holyoke outing club- contact alyssa denglis by blitz.
8. Boathouse at Brunelle's Marina:
the boathouse is owned by Mt. Holyoke College. In case of rain, call Fred Cressman, coach, @ (413) 538-2851
8. Portage at Brunelle's
The Holyoke Water Power Company does this free of charge. Have them be at Brunelle's by 7:30 am. Cal Chunglo is the man to contact (413) 536-9461.
The main office can transfer you to him, or the appropriate person (413) 536-9428.
(413) 536-9458 or 536-9449 at other times.
Send Cal Chunglo a letter to tell him the date, time, how many people, and how many boats.
Holyoke Water Power
1 Canal Street
Holyoke MA 01040
Ask Greg Olchowski or Bob Czelusniak to call them the day before to save time (you'll be into Brunelle's too late to do it).
9. Loomis Chaffee School:
Loomis Chaffee School, Windsor, CT 06095
school main #: (860) 687-6000
Bob Southall, Director of athletics: (860)- 687-6308. His secretary is Sue Billera. Let him know how many to expect, the date so the wrestling room can be prepared and the dining staff alerted.
Arrange for an early breakfast, say 6:45 am. It'll be $4/person, pay with a check made out to Loomis Chaffee School when you get there. Give the money to a member of the dining hall staff who is on duty at breakfast time.
10. Jim's Pizza:
Call when you arrive at Loomis (get the number there). They'll probably know who you are if you tell them you're canoeing from Dartmouth. It is about a 15 minute walk . If the weather is bad, you may be able to get a van from Loomis. Jims is about the only place in Windsor which can accomodate the group.
11. Hurd State Park, CT
Joan or Donald Goss (203) 526-2336
Call him to get permission to use Hurd. Mail him a check ($4/person) made out to "Treasurer, State of Connecticut" and he'll mail you a receipt.
Send the Check to
Gillette Castle
Attn: Camping
67 River Rd., East Haddam, CT 06423
Theyll send you a permit. *Bring your own water.
12. Old Saybrook Crew (the final party):
Al Winkler (860) 388-2289
222 School House Rd., Old Saybrook, CT 06475
Start by trying to contact him. He's the secretary for the Southeast Connecticut Alumni and he organizes pretty much everything. Call him early on to determine the dates of the trip.
Stethen Coit
83 Town St. Norwich, CT. 06360
He's the president of the Southeast Connecticut Alumni.
Bill Webster '39
1 Boulder Drive, Old Saybrook, CT 06475
He's the head of the Webster Clan. Sons Bill '65 and Pete '71 also Dartmouth alums who made the trip countless times! Pete was L.C.C. President in 1970-71. We stay in their house at the beach.
Pete Webster h-(203) 767-1788 w-(203) 669-9937
The phone # at the "cottage", as the Websters refer to their place, is (203)388-2425.
13. Essex Y. Club (where we shower)
just in case: (203) 767-8121
14. RANDOM CONTACTS:
Red Rainer, at the Beefalo farm: he owns the barn some folks crashed in in 1991.
Jeff Blomstedt, a doctor who lives next to Rainbow bend, offered his lawn as a campsite if the group wanted to do a night paddle from NMH. (413) 863-2435
Karen Blake, gave part of the group a tow in 1991. "wild women escort"
21 G Amato Dr.
South Windsor, CT. 06074
Cory Miller '39: he's another alum who likes to hang out near Essex in a boat
Boyce Price '36: he was on the safety boat. He took photos and sent them to Ledyard in 1991: send him a postcard hello, perhaps.
Ethel Nelson: a photographer who sent a photo of us to the club in 1991
Rt. 12, Box 950
Cornish, NH 03745 (603) 675-5693
James T. Sears: Another photographer the trip has worked with in the past.
120 Whiting Farms Road
Holyoke, MA. 01040 (413) 536-2300
F. Expenses ( example from 1992 trip)
I guess the first place to start is with money (after all, what really is the "Big Green"?). This year we charged $135 for the trip plus $35 for those people who weren't Ledyard members (the majority). With 18 people going, this gave us $2295 (18 people x $135) to play with. And here's how we spent it. The trip should be 27 people, so your budget will need to be adjusted.
Vans: (at $.32 / mile)
Bellow's Falls portage (approx 150 miles round trip). $117.15
Two vans to Old Saybrook (528.7mi + 527mi = 1055.7mi round trip). $527.85
$645.00
Food:
Bought before leaving. For the whole trip, from the Co-op. $689.00
3 dozen Lou's donuts. $39.00
5 large pizzas, 3 salads and beverage (bill & tip). ($200 for 27 people) $145.00
Breakfast at Loomis (20 x 4.00). $80.00
Groceries bought on trip for Dinner Day 6 $30.00
Dinner at Old Saybrook (16 x $5) 80.00
Breakfast at Old Saybrook (16 x $5) 80.00
Trailer straps to hold down the war canoe +$50.00
$1193.00
Lodging:
Wilgus State Park (17 x $4.00, plus 5.00 reservation fee). $69.00
Hurd State Park (27 x $4.00) +$108.00
$177.00
T-Shirts: (we didnt do them in 1999)
Porcupine Graphix, Barnard VT: 40 short sleeved,
heavy weight t-shirts, 3 overlays, plus shipping. (+$300.00)
Total Costs for 1999: $2015
Since we took in $2295.00 and we spent $2015, this means that there's about $280 left over. Round down to cover costs of photo copying, postage, payment for the van drivers, gas, phone calls, and so on. You're much better overcharging than to be stuck with too little. Its good to have a little cushion because the price of things increases, but it is nice to keep the price of the trip (135) the same each year. Also, keep all receipts and note what each is for (you'll be glad you did).
G. Group Equipment -- see the "group equip '91" folder for specifics
1. Talk to President- get LPO's from him/her to buy equipment and supplies
2. Check to make sure Ledyard has enough paddles and life jackets. Also check to make sure the canoes are in good shape: no broken seats or gunnels. Check for grunge pads on the bow and stern. Also put each canoe in the water to make sure the hull wont buckle or bend up under pressure (we had this problem in 1999). Ledyard also has the water jugs, stoves, and propane tanks you need.
3. Milk crates are perfect for organizing food by meals/days and keeping it dry (put a plastic bag inside the crate). There should be lots around Ledyard from the trip in 1990 (Wendy & Kate collected at least 30 from a dairy company)
4. Make sure to reserve equipment from the Robinson Rentals early; you don't want to be stuck trying to hunt down things at the last minute when offices are closed. It's silly to buy equipment you could borrow. They have tents.
5. Go on the trip and have the best time of your life.
6. Clean all the borrowed gear and return it.
H. Personal Equiptment -- see "personal equip. list '91"