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Staff Performance Evaluation Process

Notice of Change in Performance Evaluation Cycle for 2016

*updated 2/2016

Dartmouth is shifting the staff annual performance evaluation cycle from a fiscal year review period to a calendar year review period. Performance evaluations for calendar year 2016 should be completed in December 2016/January 2017.

We are implementing this change for two reasons:

  1. Consistent feedback that both spring term and fiscal year-end are challenging time periods for completing all annual performance evaluation discussions and preparing formal written evaluations; and
  2. The fiscal year timing has resulted in a perception that the purpose of annual evaluations is solely to inform the annual pay increase program. This perception detracts from the broader purposes of providing ongoing feedback and dialogue, reviewing progress on goals, and establishing goals for the prospective year.

In this transitional year, Division leaders will determine evaluation requirements for their area. We recommend that areas already engaged in the process of completing evaluations for the past calendar year continue to do so. Those who have not started their processes should ask managers to have a mid-year check-in meeting with employees no later than March 31, 2016 to discuss and review progress on goals set for completion in this fiscal year, and to establish goals for calendar year 2016.

The Frequently Asked Questions (FAQs) page includes more detailed information for employees and managers. Additional resources are below.

General Process Overview

Employees consistently report that knowing what is expected of them and receiving timely and constructive performance feedback are keys to having what they need to perform their jobs well.

Roles become more challenging every day, and just as roles constantly evolve, the expectations of employees continually change as well. Consequently, there is a vital need to clarify expectations and to encourage the development of skills that are critical both to the future success of Dartmouth and to the future development of employees.


Questions about the performance evaluation process can be directed to your Human Resources Consultant.

Last Updated: 2/22/16