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TOTAL COMPENSATION AND
BENEFITS STATEMENT

QUESTIONS AND ANSWERS

Why did HR produce the Total Compensation Statement?
At Dartmouth, we recognize that our success is only possible through the hard work and dedication of all of our faculty and staff, and HR considers it a priority to foster a rewarding environment that emphasizes excellence. Your total compensation package is one way that Dartmouth recognizes you for your contributions.

What effective date was used for the data on my statement?
The data used to compile this report was as of December 31, 2016, and therefore any changes made after that date are not reflected.

Who should receive a Total Compensation Statement?
Total Compensation Statements were produced for anyone in a regular, benefits-eligible role as of December 31, 2016.

Why was last calendar year's data used?
In order to present a complete set of annual figures we use the complete data from the prior calendar year. It is our intent to provide these reports annually.

Can I receive cash instead of the Dartmouth-paid benefits?
The benefits Dartmouth offers are in addition to your compensation. These benefits are available to you as non-cash benefits and cannot be converted to pay.

Is the Total Compensation Statement the same as a Total Rewards Statement?
Yes, this statement can be referred to as a Total Compensation Statement or a Total Rewards Statement.

How does Dartmouth calculate the value of my Paid Time Off (PTO)?
For employees paid hourly the amounts on the statement are based on the actual paid time off benefit hours paid in 2016. For salaried employees, the amount is calculated using the standard calculation where base salary (as of 12/31) is divided by 260 working days in a year to obtain a daily rate. That daily rate is then multiplied by the number of PTO days available. For example, if a salaried employee has a base salary of $30,000 and is eligible for 22 days of vacation the calculation would be ($30,000/260)*22 = $2,538.46.

MY PAYCHECK

How does this statement relate to my paycheck?
Many of the benefit amounts on the statement can be found in the year-to-date totals on your last pay slip of 2016. This statement is intended to provide you with information about the value of all your benefits and highlight additional benefits for which you may be eligible. The pay slip is a record of actual payments, where the statement is a comprehensive review of all benefits. Not all benefits appear on your pay slip.

How does this statement relate to my W-2?
The Total Compensation Statement is intended to provide you with information about the value of all your benefits and highlight additional benefits for which you may be eligible. The W-2 is a record of actual payments made in total for a given calendar year. The W-2 Box 1 totals are reflected in the Compensation Summary section of the statement.

Why is there a difference between my annual base salary of December 31, 2016 and my W-2 Box 1 Salary?
The base salary amount is your annual rate of pay as of December 31, 2016, while the amount in W-2 Box 1 is the taxable amount of your wages for the year. Federal income taxes are not due on pretax deductions such as health insurance premiums, flexible spending accounts, and retirement plan contributions.

Why do I have a zero for my W-2 wages?
The W-2 wages are taken from the Box 1 amount of the 2016 W-2's. There are certain employees who qualify for tax exempt status and therefore do not have a Box 1 value on their W-2.

HEALTH & WELFARE

I thought my benefit elections were different than what is showing on my statement. Is this information correct?
Some of the benefits, such as Life Insurance, may have had a pending change that did not take effect until after December 31, 2016. The information on the statement reflects the benefits that were in effect as of December 31 and would not reflect any pending elections at that time.

How do I change a benefit that is showing on my statement?
Many of the benefits on the statement are provided to you based on your employee category and some have options that may be changed. Once you have made your annual enrollment elections, whether as a new hire, or during Open Enrollment, you may not make changes to most of your benefits until the following plan year, due to IRS regulations. Unless you have a qualifying life event, you will not have another opportunity to change your benefits coverage selection until the Open Enrollment period held each fall. A qualifying life event can be a marriage, divorce, birth or adoption of a child, or any time you or a dependent loses or gains coverage. A spouse's open enrollment period is also considered a qualifying life event. It is important to know that you must submit a qualifying life event through the FlexOnline system no more than 31 days after the date of the event. Changes to retirement plan elections may be made at any time throughout the year. All changeable elections can be accessed through the benefits system at www.dartgo.org/flexonline

Can I change my basic life insurance/AD&D coverage amount?
The Basic Life and matching AD&D coverage is not something you can change and Dartmouth pays the full cost of the coverage. You can change your supplemental life insurance during the open enrollment period or if you experience a mid-year qualifying life event.

Why is there an amount showing for the Faculty/Employee Assistance Program? Does HR know who uses that program?
HR does not know if someone uses or has used F/EAP services. The amount shown on the statement is a general amount allocated to all those eligible to receive the services and is intended to show the value of the benefit, not related to actual usage.

RETIREMENT

How were the Retirement amounts calculated?
Amounts reflected under Supplemental Retirement Account are voluntary pretax contributions deducted from your taxable income for calendar year 2016. The amount Dartmouth contributes to your retirement plan is calculated on your base pay plus any additional retirement-eligible compensation you may have received during 2016. Contributions to the 401(a) and 403(b) Defined Contributions plans are based on the following ages:

Age 21 through 29 – 3%
Age 30 through 34 – 5%
Age 35 through 39 – 7%
Age 40 and older – 9%


Defined Benefit (DB) participants, please refer to your Annual Pension Summary.


My retirement amounts do not match what is in my account(s). Why are they different?
The amount within your account(s) at TIAA, Fidelity, and/or Calvert, reflect actual contributions that you and/or Dartmouth made towards your retirement and may include gains or losses. The amount on the Total Compensation Statement are contributions that were made by you and/or Dartmouth during calendar year 2016.

My current employer contributions are going into the 401(a) Defined Contribution Retirement Plan but I receive an Annual Pension Summary for my years in the Defined Benefit (DB) Retirement Plan. This DB information is not reflected on my total compensation statement.

Only current contributions to the Defined Benefit Plan are reflected in this statement. Employees who are now in the Defined Contribution Plan, and no longer receiving contributions into the Defined Benefit Plan, will only see their Defined Contribution Plan represented on their statement. Pension Summary statements are distributed annually showing the value of the Defined Benefit Plan for those not currently active in that plan.

Reminder – Life Insurance changes in 2016
Dartmouth College made changes to the Life Insurance benefit effective January 1, 2016, including: a change to the employer paid basic life insurance policy from $5,000 to $50,000 for all eligible non-union employees; after-tax optional life insurance from 1x-8x annual salary (eliminating imputed income); and a life policy maximum of $1.5M (previously $1M). As part of these changes, Dartmouth no longer offers a life insurance credit. The life insurance benefits section of your statement will reflect these changes and will look different than your statement in previous years.

Note for non-exempt, non-union employees: Dartmouth provided a one-time taxable lump sum life insurance payout equal to 3 years of your 2015 life insurance credit. This will be reflected in your statement under Dartmouth's contributions to Voluntary Life Insurance. Since this payout was more (for some employees) than was paid towards voluntary life insurance in 2016, your contribution may show as $0.

CONTACT INFORMATION

Who should I contact if I have questions about my statement?
You should contact the Human Resources Benefits Office at Human.Resources.Benefits@Dartmouth.edu or 603-646-3588 with questions.

Last Updated: 3/15/17