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Disability and Leaves

Information regarding the different disability and leave policies for Dartmouth employees.

DISABILITY COVERAGE

SPOTLIGHT

Effective January 1, 2018, Dartmouth moved its short-term (STD) and long-term disability (LTD) administration from Matrix Absence Management to Liberty Life Assurance Company of Boston (Liberty Mutual).

Summary of changes:

  • Current STD participants (date of disability prior to 1/1/2018) will continue to work with Matrix Absence Management to finish out their current STD claim. If a current STD participant reaches the maximum STD benefit period and becomes eligible for LTD, then Matrix will transition the participant to Liberty Mutual for management of the duration of the LTD claim.
  • New STD claims with dates of disability beginning 1/1/2018 and forward should be submitted to Liberty Mutual.  See "Filing a claim" section below.

 

SHORT TERM DISABILITY (STD)

If you cannot work due to disability, the short-term disability plan can provide income replacement for up to 26 weeks. Benefits are determined by your employment status of Non-Exempt (Non-Union), Exempt and SEIU.

  • Non-exempt employees have an elimination period of five days. The elimination period is the number of consecutive work days you would need to be totally disabled before the benefit would begin. The plan replaces salary at 100% for the first eight weeks and 60% for weeks nine through twenty-six.
  • Exempt employees and Research Associate B's have an elimination period of 10 work days. The elimination period is the number of consecutive work days you would need to be totally disabled before the benefit would begin. The plan replaces salary at 100% for the first eight weeks and 60% for weeks nine through 26.
  • Faculty members, please refer to the faculty handbook.
  • SEIU employees, the duration of benefits depends upon the number of continuous years of service as of the last day worked prior to disability.
    • Those with 90 days to one year of service receive two weeks of 100% salary replacement.
    • Those with one to two years of service receive six weeks of 100% salary replacement.
    • Those with two or more years of service receive 100% salary replacement for the first eight weeks and 60% for weeks nine through 26

Filing a claim:

If you need to request a short-term disability leave due to illness, injury, or childbirth, please contact Liberty Life Assurance Company of Boston (Liberty Mutual Group) at 1-800-213-1531 to speak with an Intake Specialist or register online at www.mylibertyconnection.com. If registering for the first time, use Company Code: Dartmouth.

You should file your claim before you begin your leave and no more than 30 days prior to the leave.

Retroactive applications for short-term disability (submitted after you have returned to work) will be denied.

 

LONG TERM DISABILITY

If your disability continues beyond 26 weeks*, you may be eligible for benefits through the long-term disability plan. Dartmouth College provides 50% pay replacement at no cost to employees. An employee may purchase additional coverage in 10% increments during annual open enrollment to 60% or 70% pay replacement.

  • SEIU employees who have at least three continuous years of service will receive 50% pay replacement at no cost to the employee. Employees may purchase additional coverage in 10% increments during annual open enrollment to 60% or 70% pay replacement.
  • Research Associate B's and Research Fellows are not eligible for this benefit.

*  Employees over age 70 - the LTD benefit will only cover for 12 months.

Once Social Security Disability Income (SSDI) is established your Long Term Disability benefit amount will be offset by SSDI.

For more information or questions regarding your disability benefits, please contact the Benefits Office directly at 603.646.3588 or Human.Resources.Benefits@Dartmouth.edu

 LEAVE OF ABSENCE

UNPAID LOA/LOC

If your department approves an unpaid Leave of Absence (LOA) or Leave Own Charges (LOC) then you must complete and sign the application form below, and return it to the Benefits office prior to starting your leave.  You may be eligible to continue your benefits while you are on leave.  You will be responsible for the full cost of your benefits while on leave.  Be sure to complete section 3 of the form regarding benefit elections.

 

PARENTAL LEAVE

Congratulations on the birth or adoption of your new child.  Dartmouth may provide some level of benefit to you.  For more information, please review the links below.

 

HIATUS LEAVE

Some staff, by nature of their position are required to take an unpaid hiatus leave during the course of the year.  Benefits for these employees may be continued while on leave, but are to be paid at full cost.  The additional premiums are amortized and paid during the the months the employee is working.  If an employee can gain other coverage during their leave period, and does not wish to amortize their rates, they must fill out the request to waive amortization form below.

Employees who choose to waive amortization during their Hiatus leave must also complete a Hiatus Leave Of Absence form when they go on leave, and return it to the benefits office prior to their leave. 

 

FAMILY MEDICAL LEAVE ACT (FMLA)

The Family Medical Leave Act requires covered employers to provide up to 12 weeks of unpaid job-related leave to eligible employees.  For more information about the Family Medical Leave Act, please review the documents below.

 

 CONTACT INFORMATION

 

BENEFITS OFFICE

For questions on these programs, please contact the benefits office:

For questions on your membership, coverage, or to request new ID cards, you should contact Cigna directly

Last Updated: 5/9/18