The Arts and Sciences Graduate Programs, Dartmouth Medical School, Thayer School of Engineering and the Tuck School of Business are working together to encourage a safe social atmosphere for members of the graduate and professional student communities and their guests.
These guidelines distill pertinent information contained in the Dartmouth College Alcohol and Event Policies with the goal of facilitating event planning at the graduate and professional schools.Compliance with stated Dartmouth College policy is required. Students are encouraged to visit the following websites for complete policy and procedure details:
Social gatherings at Dartmouth College are an important part of our community life. For all events, regardless if alcohol is present, we strive to achieve the following goals:
The following student sponsored events are subject to these guidelines:
Starting with the 2003-2004 academic year, Hosts, Monitors and Servers (as defined in SEMP- http://www.dartmouth.edu/~security/services/semp.html) should attend a training session as determined by their respective schools. In the case of BYOB events, we suggest that organizations retain servers.
Graduate students event organizers will submit an on-line Social Event Registration Form to Safety and Security by noon at least three business days prior to the event.The event registration will not be approved if this form is not completed (see http://www.dartmouth.edu/~security/services/eventreg.html for web site of Social Event Registration Form).
Graduate students will need to get approval from the Deans (or Assistant Deans) at their respective schools to have the event therefore, it is not necessary to set up an appointment to meet with a member of the Dartmouth Student Activities office.
In addition to completing the Social Event Registration Form, event organizers will follow the procedures outlined by their respective schools (see below).
Arts and Sciences Graduate Programs, Graduate Studies, 304 Wentworth Hall. The host(s) will complete and electronically submit the Social Event Registration Form to the Office of Safety and Security and send a copy of the completed form to Kerry Landers, Assistant Dean. The completed Social Event Registration Form must include the name of the host(s) and monitors. Once the form has been reviewed, the Assistant Dean will email approval to the Office of Safety and Security. Hosts, monitors, and servers should attend one training session offered either by the combined efforts of the Graduate and Professional Schools or the Undergraduate Health Resources Office. If a host, server, or monitor is unable to attend a training session before an event he or she should read through the Dartmouth College Graduate Student Host, Server, and Monitor Training Guide provided by the Assistant Dean.The alcohol monitors must be alcohol-free and sober for the duration of the event and available to respond in case of an emergency.
Thayer School of Engineering, Deans Office, 204 Cummings Hall:The host(s) should email a copy of the Social Event Registration form to Marcia Craig Jacobs, Assistant Dean. The host(s) of the event will make themselves available to answer any questions or concerns of the Assistant Dean prior to the event. Hosts, monitors and servers should have attended one training session offered by the combined efforts of the Graduate and Professional Schools or the Health Resources Office. If a host, server or monitor is unable to attend a training session before an event he or she should read through the Dartmouth College Graduate Student Host, Server, and Monitor Training Guide provided by the Assistant Dean. These policies and procedures apply to the serving and consumption of wine and beer only; hard alcohol is not allowed at Thayer.For events which occur on a weekly basis, the Assistant Dean will send approval to the Office of Safety and Security (weekly registration of the event is still required). Organizers of activities sponsored by the Graduate Student Council should follow the procedures for Arts and Sciences Graduate Programs.
Please note that more monitors may be required depending upon the venue of the event and the number of expected guests. Graduate and Professional School Students should make sure they have met the requirements of the venue.
If there are any problems during the event, the organizers will contact Safety and Security directly (x6-2234).
If Safety and Security comes to the event and observes a problem, they will seek out one of the organizers (hosts) and inform them of the problem at that time. The person/people responsible for the event should proactively make themselves noticeable and available so that they are easily identified by Safety and Security Officers.
The expectation is the facility used for an event will be left in the same condition as it was found. At the end of the event, the organizers are responsible for making sure that all remaining alcohol is locked up and secured and that trash is put in its appropriate receptacle. This means that all kegs ��� empty or otherwise ��� should be untapped and locked away. Any remaining alcohol that has already been served (i.e. cups of beer) should be collected and discarded.
An evaluation of the above guidelines will be done in collaboration with students and the Assistant Deans of the graduate and professional schools at the end of fall term 2003.
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