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Guidelines at a Glance for the Use of College Owned or Leased Vehicles

Introduction

The operation of vehicles is indispensible in conducting College programs, business and providing necessary services. The College has assembled a fleet of owned vehicles to assist various areas around the campus community in the successful pursuit of mutual goals and objectives. This brochure is intended to assist the user in need of a motor vehicle on how to acquire such a vehicle and to detail the driver training prerequisites and protocols in order to access and/or operate a College-owned or leased vehicle.

Dartmouth College considers the safety and health of students, faculty and staff to be of prime importance. The following guidelines outlined in this brochure are intended to complement the College's overall Fleet Safety Program.

Types of motor vehicles available for use:

  • Automobiles
  • Mini Vans - Total of 7 occupants  Note: a few mini vans may hold a total of 8 occupants. Check with the Vox Car Office.
  • Passenger Vans (retrofitted 15 passenger vans)- Total of 8 occupants  Note: When renting unmodified 15 passenger vans from outside rental agencies, only a total of 8 occupants may ride inside.
  • Sprinter Vans - Total of 10 occupants
  • Microbuses - Total of 15 occupants

Frequently Asked Questions:

Q. Where do I go to access a motor vehicle?
A. The Vox Car Office (VOX) is the department where vehicles to be used on College business can be accessed. This department has available an inventory of vehicles on site at competitive rental rates. Reservation of vehicles through Vox is on a first-come, first-serve basis. Reservations should be made 48 hours prior to the activity to ensure availability of the vehicle being requested.

Vox Car Office / Parking
Hours of Operation (M-F): 7:30 am - 4:30 pm
Telephone Number: (603) 646-1869

Or Reserve online at: http://oracle-www.dartmouth.edu/dart/groucho/dartr25_wvprod.voxreq

Q. What are the licensure requirements in order to operate a College-owned or leased vehicle?
A. No one in the College community (student, faculty, or staff) is authorized to operate any College vehicle unless you have a valid operator's license issued in the United States or Canada and are familiar with local driving rules and regulations.

Q. What are the driver training requirements before I can operate a College-owned or leased vehicle?
A. The College has implemented a driver-training program for students, faculty and staff. This program is based upon the type of vehicle that is being requested.

Automobiles

  • Faculty and Employee (faculty or staff): All persons driving on College business must be named on the College Approved Drivers list maintained by the Driver Safety Program (ext. 6-9876)
  • Student: Students requesting the use of College-owned or leased vehicles for College sponsored activities must first be authorized by the office granting approval. Secondly, they must be included on the Approved Drivers List maintained by the Driver Safety Program (ext. 6-9876.)

Passenger Vans (Faculty, Staff and Students)

  • All faculty, staff and students that request authorization to operate the re-fitted 15 passenger vans are required to complete van training. This training can be arranged through the Driver Safety Program. (ext. 6-9876.)

Microbuses (Faculty, Staff and Students)

  • All faculty, staff and students that request authorization to operate microbuses are required to complete microbus behind-the-wheel training and Department of Transportation (DOT) medical certification. Students are also required to attend a classroom session prior to the practical driving session. Driver/classroom training can be arranged through the Driver Safety Program (ext. 6-9876.)

NOTE: Van testing is not a prerequisite for bus testing. Bus testing does not satisfy the requirement for van testing.

See also:

 

Last Updated: 3/17/10