Please note that there are additional general driver policy provisions that apply to students that are not contained in this document. They can be found under the link for the Dartmouth Driver Policy under the Driver Safety Program section of this website. It is the responsibility of each individual operating a motor vehicle on behalf of the College to become familiar with and adhere to the Driver Policy.
"Students may be authorized to drive College cars for use in connection with College-sponsored activities. Such requests must be approved by the sponsoring department or office pursuant to rules and regulations issued by the Office of Parking and Transportation Services (P&TS)" (Refer to the Student Handbook for Use of College Vehicles by Students)
This Student Driver Policy, effective September 1, 1990, sets forth the College's regulations and procedures for all students who drive College-owned, rented, leased or personal vehicles in connection with College-sponsored activities and programs. By way of definition, College-sponsored activities and programs include all activities funded in any way through the College such as all recognized student organizations, Student Life, Residential/CFS Life, and Tucker Foundation programs, athletic or academic programs, and off-campus programs sponsored by the College, etc. For purposes of clarification, activities within the Hanover/Lebanon/Norwich/White River Junction area that can be characterized as "errands," such as trips to the store for food, supplies, etc., are not subject to the College Student Driver Policy. If there are any questions regarding College sponsorship as it pertains to the applicability of the Student Driver Policy, program directors or student drivers are responsible for raising their questions with P&TS.
Regulations and Procedures
I. Trip Approval
All student travel related to College-sponsored activities and programs must be approved in advance of the trip by the faculty member, coach, administrator, dean or director responsible for the activity or program. Use of College funds will not be authorized for any trip not receiving advance approval.
II. Driver Approval
Each student driver must complete a Student Driver Application Form (Form I) prior to being considered for inclusion on the College-approved student driver list. Applications should be submitted to P&TS and will be processed on a first come basis. Please plan accordingly and allow at least one week to complete the process. Depending on demand it may take up to two weeks. Approval as a student driver will require:
Any students who are on the approved student driver roster and subsequently found not to meet the above requirements will be notified by P&TS that they have been removed from the approved drivers list. Students removed from the list will not be permitted to drive a vehicle on College-sponsored activities, but may reapply for designation as an approved driver as outlined in the Driver Policy located on the FO&M website under the Driver Safety Program tab. Students not being granted approved driver status will be notified in writing as to the reason(s) for denial, and will be informed of the process to reapply for approval.
III. First-Year Student Driver Approval
Under normal circumstances, first-year students are not allowed to bring a vehicle to Hanover or its environs (cf. The Dartmouth Driver Code, Student Handbook.) However, first-year-students, as part of a College-sponsored program, may operate a vehicle if the following apply:
IV. E-350 Van Testing
Students who will be driving the Sprinter vans must be on the driver approved list, and pass the College-sponsored van testing program, coordinated by P&TS prior to driving such a vehicle. Contact P&TS at 6-2340 (e-mail Driver Safety) for more information or to schedule a road test.
V. Microbus Testing
Students who will be driving the microbuses must be on the driver approved list and pass the microbus driving test. Contact P&TS for more information.
VI. Trips in Excess of a 150-mile Radius of the Campus
When traveling to College-sponsored activities which involve one-way travel in excess of 150 miles from campus, the following will apply:
VII. Use of Personal Vehicles
Effective January 1, 1991, it will be necessary, prior to the use of a personal vehicle for College-sponsored activities and programs, for the legal owner of the vehicle to file an Owner Approval Form (Form II) authorizing use of the vehicle for College-sponsored activities and identifying the student(s) authorized to drive the vehicle. The intent here is to ensure that vehicle owners know that their cars are being used in connection with College activity and that they may be assuming some liability. To assist students when requesting owner authorization to operate a vehicle, a sample letter requesting an owner's permission to operate a private vehicle is included as Form III.
Note: Additional copies of the forms may be obtained from P&TS at 6 Vox Lane.
Questions regarding this Student Driver Policy should be referred as follows:
For questions regarding trip approvals, contact the department responsible for the activity or program. For questions or information on the list of Approved Drivers, College-sponsored Driver Safety Driving Program, van and microbus road testing, or use of personal vehicles, contact P&TS.
Please note that there are additional general driver policy provisions that apply to students that are not contained in this document. They can be found under the link for Driver Policy under the Driver Safety Program section of this website. It is the responsibility of each individual operating a motor vehicle on behalf of the College to become familiar with and adhere to the Driver Policy.
Last Updated: 10/26/16