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Invoice and Payment Request Project Process

Overview | Process | eForm | Sponsors and Committees

Invoice and Payment Request:

  Who we pay:

  • Dartmouth Employees
    • Travel/Business Expenses - continue to route through iExpense or Expense Report Request eForm
    • Other Payments - request payments for non-travel or expense reporting (e.g. Gilman Loan, etc.)
    • Cash Advances - group travel where Corporate Card limits do not provide sufficient access to cash
  • Dartmouth Students
    • Travel/Business Expenses - request reimbursement for travel or other student activities
    • Other Payments - request payment for research awards, fellowships, etc.
    • Cash Advances - request advance payment for travel or other student activities
    • Student Prizes and Awards - continue to route through the Student Prize and Award eForm
  • Visitors
    • Travel/Business Expenses - request reimbursement for travel or other business activities
    • Other Payments - request payment for services provided to the College (e.g. honorariums)
  • Vendors
    • PO Invoices - submit an invoice with a PO and can provide the PO number and would like to provide additional information and or route to approvers (only required for invoices >$25,000)
    • Non-PO Invoice - submit an invoice to provide chart string and route to approvers (all Non-PO Invoices require approval)

Other Invoice Submission Options for PO and Non-PO Invoices:

  • Vendors may submit directly to a Central email account (e.g. invoices@Dartmouth.edu) for processing
  • Departments may submit directly to a Finance Center specific email account for processing
  • Any invoice received from Vendors or Departments that require additional information, chart string, or approval will be attached to an Invoice Payment Request and routed to appropriate department for processing

 

Last Updated: 6/14/17