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Geisel - Payroll

Payroll Authorizations (PAs)

PAs are used to establish a new employee, make changes to the information of an existing employee, or end employment of an existing employee.

Process:

  • Payroll authorizations can be created in the finance center at the request of the department
    • To have the finance center create a PASF, complete the General Request Form and select the request type "HR/Payroll/Tax Reporting Submittal"
  • Larger departments may have an individual certified in the PA Smart Form system who can process a form directly in the PASF system (authorized users only)
  • For helpful information about what is needed to create various PA actions, read our PASF Guide

Policy:

Labor Account Distribution Changes

Process:

  • MYLS (My Labor Schedule) are used to transact future changes to labor accounts
    • To have the finance center complete a MYLS change for you, fill out the MYLS Form
    • Larger departments may have an individual certified to process MYLS directly
  • Wage Transfers are used to process retroactive changes to labor charges

Policy:

Timesheet Processing (Kronos)

The Geisel Finance Center schedules student and biweekly time reports for supervisors, as well as reviews and finalizes Kronos electronic timecards for import to the Payroll System.

Process for Staff Biweekly Employees:

Hourly employees are to report their time using Kronos, a web entry form

  • Log into Kronos
  • On a daily basis, enter your "In" and "Out" times into your Kronos timecard
  • Weekly time entries are to be completed no later than Saturday, 11:59 p.m.
  • Your supervisor will receive a report of your timecard and will contact you if there are any issues
  • The GFC will finalize your timecard for payroll processing on the Monday following the end of the pay period

Process for Students:

Student employees are to report their time using Kronos, a web entry form

  • Log into Kronos
  • On a daily basis, enter your "In" and "Out" times into your Kronos timecard
  • Weekly time entries are to be completed no later than Saturday, 11:59 p.m.
  • Your supervisor will receive a report of your timecard and will contact you if there are any issues
  • The GFC will finalize your timecard for payroll processing on the Monday following the end of the pay period

Relevant Links:

Policies:

Last Updated: 3/20/17