Before purchasing a good or service, please refer to the Procure-to-Pay guide on the Procurement website.
Dartmouth’s list of preferred vendors can be found in the Procure-to-Pay guide on the Procurement website.
The Inventory Operations page contains a list of all items that are in the warehouse. Check this page to see if the item that you seek to procure is located in the warehouse: Inventory Operations
Contact the individual responsible for ordering supplies (the "Super User") in your department or finance center. You may need to provide the packing receipt and the order confirmation to verify missing items.
All purchase requisitions may be submitted to a finance center Senior Specialist or, in some departments, your departmental Super User.
If an independent contractor form is needed for your transaction, the finance center can assist you with this process.
Determine which department will initiate the process. Expenses can be charged to multiple departments.
The finance center can help to confirm if you have gotten appropriate bids. If you would like assistance with finding vendors, developing a request for bid or vendor negotiations you should contact Procurement Services.
Departments should work with Procurement to establish a Master Agreement. To access services through the Master Agreement, work with your finance center.
The P-card user should send legible scanned receipts to the finance center along with the business purpose and chart string(s).
The finance center communicates with the P-card user to make sure we have the correct chart strings associated with P-card charges.
The P-card audits will be conducted with the finance centers.
The finance center should receive the entire monthly statement (scanned or paper copy).
Last Updated: 4/6/12