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Administrative Finance Center

Blunt Alumni Center, Garden Level

Hinman Box: 6126

Phone: (603) 646-1310

Fax: (603) 646-1775

Email: adminfinance@dartmouth.edu


Arts and Sciences Finance Center

Wentworth Building, Suite 308

Hinman Box: 6050

Phone: (603) 646-2028

Fax: (603) 646-3488

Email: as.finance.center@dartmouth.edu


Geisel School of Medicine Finance Center

296 Route 120, Centerra Park, Hillcrest Building

Lebanon, NH 03766

Hinman Box: 7052

Phone: (603) 646-6484

Fax: (603) 646-6467

Email: Geisel.Finance.Center@Dartmouth.edu


Provost & Dean of the College Finance Center

Parkhurst Hall, Suite 006

Hinman Box: 6043

Phone: (603) 646-0200

Fax: (603) 646-0027

Email: PDCFC@dartmouth.edu


Tuck/Thayer Finance Center

111 Cummings Hall

Phone: (603) 646-3552

Fax: (603) 646-0586

13 Tuck Hall

Phone: (603) 646-0772

Email: tuckthayerfinancecenter@dartmouth.edu



Arts and Sciences Finance Center Procurement Processes

  • Before initiating any purchase, please review the Procure-to-Pay Guide to determine the appropriate purchasing method. Pertinent procurement policies regarding purchases will be listed within the Guide.

eProcurement Services

Process:

  • Purchase Requisitions/Purchase Orders:
    • If a purchase order is required, complete the Purchase Request Form (and additional forms if required) for processing.
    • The ASFC will create a purchase requisition and your order will be placed with the vendor.
  • Invoice Processing:
    • Submit original invoices via Hinman (6050), or in person to Suite 308, Wentworth Hall processing. All invoices require an approval signature and chart string(s).
    • If the invoice is part of a purchase order, please write the PO number on the invoice, or if the PO number is unknown, note that a PO has been created and indicate that the goods/services have been received.
  • Please note:

Procurement Cards (P-Cards)

Process:

Statement and Receipt Archiving

  • P-Card Approvers need to reconcile the monthly statement for each cardholder with receipts.
  • Document each expense using one of the following methods:
  • Documentation must include the following information:
    • Cardholder Name
    • Business Purpose
    • Chart String(s)
  • Submit, on a monthly basis, scanned statements with matched receipts using the P-Card E-Form.
    • Note: Please black out the account number on all statement pages, prior to scanning, for security purposes.

New Card Requests

  • Review the Procurement Card Policy.
  • Complete the Procurement Card Application.
  • Obtain an approval signature from your supervisor or Department Chair.
  • Forward the application to the ASFC (HB 6050 or Suite 308, Wentworth Hall) to obtain approval from the Fiscal Officer.
  • The ASFC will submit the completed application for card issue.

Request for Payments (RFP), Miscellaneous Income Payment Vouchers (MIPV), and Prize Vouchers

  • Request for Payments (RFP)
    • Used for direct vendor payments when a purchase order is not required.
    • Submit original via Hinman (6050), or in person to Suite 308, Wentworth Hall processing.
  • Miscellaneous Income Payment Vouchers (MIPV)
    • Most commonly used to provide honorariums to visitors.
    • Submit original via Hinman (6050), or in person to Suite 308, Wentworth Hall processing.
  • Prize & Award Vouchers
    • Used to award a prize to students. The prize and awardee are listed in the Commencement Booklet.
    • Submit original in person to Suite 308, Wentworth Hall processing.
    • Send additional copies to other offices as noted on the form.

Forms/Instructions:

  • Procurement forms, including Sole Source and Independent Contractor can be found here.
  • Request for Payment (RFP), Miscellaneous Income Payment Voucher (MIPV), and Prize & Award Vouchers are found here.

Policy:

Last Updated: 2/16/15