Payroll Authorizations, Labor Account or Wage Transfer

Payroll Authorizations (PAs)

PAs are used to establish a new employee, make changes to the information of an existing employee, or end employment of an existing employee.

Process:

• Payroll authorizations are created in the finance center at the request of the department/program. (Exception: Payroll authorizations for graduate students are created by the graduate studies program administrator.)

Instructions:

• Copy and paste the following into a new email and provide answers to the items:

                   Subject:         Payroll – Employee Name
                   Message:

                   Action:
                   New Hire, Re-Hire, Transfer, Revise Pay Rate, Additional Pay, or Special Rate
                   Last Name
                   First Name
                   Middle Initial
                   People Group: Exempt, Non Exempt, Grad Student, Faculty, temp
                   Dartmouth ID (if available)
                   Begin Date
                   End Date
                   Rate of Pay (hourly or monthly)
                   Chart String (list GL or PTAEO)
                   Position Title or Position Number
                   Contact Name
                   Contact Phone Number
                   Supporting Comments

NOTE: If a New Hire, the ASFC will phone you to obtain birth date and social security number. Please do not send electronically for privacy and security reasons.

• Send email to ASFC@Dartmouth.edu for processing in Smart PA form and entry into the HRMS system.

Policy:

• Payroll Policies

Wage Transfers (previously LADCs)

• Future-dated wage transfers are used to transact future changes to labor accounts.
• Wage transfers are used to transact retroactive changes to labor charges.

Process:

• Information on the procedure for future-dated wage transfers can be accessed by clicking here.
• Information on the procedure for retroactive wage transfers can be accessed by clicking here.

Forms/Instructions:

• Wage transfer form
• PASF: Graduate program administrators 
• Foreign national information

Policy:

• Payroll Policies