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General Ledger ADI & Payables Corrections

The Arts and Sciences Finance Center will assist customers in processing non-compensation general ledger transaction corrections, as well as support transfers. Note: Cost Transfers are processed by the A&S Research Grant Managers in conjunction with the Office of Sponsored Projects.

General Ledger Web-ADI (Journal Entries)

Corrections will be processed at the request of the department or when discovered by ASFC staff and approved by the affected department. ASFC will process corrections as a Web-ADI upload or, as necessary, through the system source.

"Journal Entries" are a common reference on campus and can refer to a number of different processes.  In Arts & Sciences, we acknowledge Journal Entries to be any of the following:

Type of Journal Entry

What it Does

How to Request

Correction Entry

A charge posted to an incorrect chart string.  A Correction Entry will move the charge itself over to the appropriate chart string.

Complete the Corrections, Journals and Cost Transfer e-form.  Attach the IRA report showing the transaction that needs to be moved.

Source Correction

A charge posted to an incorrect chart string.  A Source Correction will move the charge itself over to the appropriate chart string using the original posting Source system.

Complete the Corrections, Journals and Cost Transfer e-form.  Attach the IRA report showing the transaction that needs to be moved.

Support Transfer

A Support Transfer is to supply funds to another internal Dartmouth office or area in support of a specific event or purpose.  e.g., Spanish to support lecture hosted by Anthropology, Fall 2013

Complete the Corrections, Journals and Cost Transfer e-form

Funding Transfer

A Funding Transfer will place funds from a budgeted chart string to another; akin to "opening" an account.  e.g., Startup account

Complete the Corrections, Journals and Cost Transfer e-form

*Note: Funding Transfers are not usually done at the department level

 

Relevant Links

E-Forms Submitter Training for A&S (includes Best Practices)

Policies

Journal Entries

Last Updated: 3/20/17