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Admin and Provost Finance Center

Blunt Alumni Center, Garden Level

Hinman Box: 6126

Phone(s): (603) 646-1310

Fax: (603) 646-1775

Email: admin.and.provost.finance.center@dartmouth.edu

BER Submission Email: staff.business.expense.reimbursement.internal@dartmouth.edu

 

Arts and Sciences Finance Center

Wentworth Building, Suite 308

Hinman Box: 6050

Phone: (603) 646-2028

Fax: (603) 646-3488

Email: asfc@dartmouth.edu

 

Geisel School of Medicine Finance Center

1 Rope Ferry, Garden Level

Hinman Box: 7052

Phone: (603) 650-1238

Email: Geisel.Finance.Center@Dartmouth.edu

 

Tuck/Thayer Finance Center

111 Cummings Hall

Phone: (603) 646-3552

Fax: (603) 646-0586

13 Tuck Hall

Phone: (603) 646-0772

Email: tuckthayerfinancecenter@dartmouth.edu

 

 

General Ledger ADI & Payables Corrections

The Arts and Sciences Finance Center will assist customers in processing non-compensation general ledger transaction corrections, as well as support transfers. Note: Cost Transfers are processed by the A&S Research Grant Managers in conjunction with the Office of Sponsored Projects.

General Ledger Web-ADI (Journal Entries)

Corrections will be processed at the request of the department or when discovered by ASFC staff and approved by the affected department. ASFC will process corrections as a Web-ADI upload or, as necessary, through the system source.

"Journal Entries" are a common reference on campus and can refer to a number of different processes.  In Arts & Sciences, we acknowledge Journal Entries to be any of the following:

Type of Journal Entry

What it Does

How to Request

Correction Entry

A charge posted to an incorrect chart string.  A Correction Entry will move the charge itself over to the appropriate chart string.

Complete the Corrections, Journals and Cost Transfer e-form.  Attach the IRA report showing the transaction that needs to be moved.

Source Correction

A charge posted to an incorrect chart string.  A Source Correction will move the charge itself over to the appropriate chart string using the original posting Source system.

Complete the Corrections, Journals and Cost Transfer e-form.  Attach the IRA report showing the transaction that needs to be moved.

Support Transfer

A Support Transfer is to supply funds to another internal Dartmouth office or area in support of a specific event or purpose.  e.g., Spanish to support lecture hosted by Anthropology, Fall 2013

Complete the Corrections, Journals and Cost Transfer e-form

Funding Transfer

A Funding Transfer will place funds from a budgeted chart string to another; akin to "opening" an account.  e.g., Startup account

Complete the Corrections, Journals and Cost Transfer e-form

*Note: Funding Transfers are not usually done at the department level

 

Relevant Links

E-Forms Submitter Training for A&S (includes Best Practices)

Policies

Journal Entries

Last Updated: 9/21/15