Travel and Entertainment

• Eliminate international/long-distance trips for athletic teams.
• Reduce/eliminate business travel; set clear limits such as number of trips per year or distance staff can travel.
• Set a travel ban for a period of time, or require approval for ANY travel.
• Use teleconferencing to participate in meetings instead of traveling.
• Coordinate timing of Investment Committee meetings with regular Trustee meetings to reduce travel costs.
• Re-bid Travel Office/reduce transaction fees/have staff make all or some of their own travel arrangements.
• Have clear, enforced policy on appropriate fares or costs, including hotel rates.
• Prohibit any travel booked less than two weeks in advance.
• Eliminate travel during holiday or peak travel periods when fares are more expensive.
• Use webinars for professional development courses, rather than travel to conferences or classes.
• Reduce cost of holiday parties; have potluck parties; have staff pay for parties.
• Brown-bag lunches, rather than charging meeting lunches to College chart strings.
• Eliminate College-supplied coffee, beverages, snacks, and candy in offices, or significantly reduce the variety offered. Staff can pool money to purchase office refreshments.
• Stop providing food or drinks for any event.
• Provide direct deposit of T&E checks, rather than printing them.
• Enforce existing policies surrounding travel and entertainment.
• Coordinate trips to/from airports so that people know if there is already a vehicle going to or from an airport when they need one, eliminating redundant rentals or mileage reimbursements.
• Prohibit spending on alcohol for events, business meals, or while traveling on College business.
• Eliminate:
• - holiday parties, including the President's
• - holiday cards
• - the Service Awards dinner
• - the Ice Cream Social
• - the Campus-wide Cookout
• - Study Break Concerts during final exams
• Charge seniors for the Daniel Webster Senior Dinners.
• Require retreats be held in campus or Dartmouth-owned facilities, not at off-campus rented facilities.
• Eliminate floral arrangements from events or offices.
• Purchase tents for internal use, rather than renting tents for all the various campus events.
• Eliminate or set limits on retirement parties and gifts.
• Where feasible, have staff stay with alumni or parents of students when traveling out of town, rather than at hotels.
• Create an electronic ride board for staff traveling on College business.
• Let staff charge meals at all Dining Services locations, not just at the Inn.