Frequently Asked Questions for the Dart-Dose CMCR Pilot Projects

  1. Pre-Awards
    1. General
      1. Who is eligible to apply?
      2. What criteria will be used to judge White Papers and Formal Proposals?
      3. Who will review the proposals?
      4. How do we know what is in the Dart-Dose CMCR Cores and its key Projects?
      5. How do we know who is a Dart-Dose CMCR investigator?
      6. Can we submit appendices?
      7. What are the page limits and how do you define a page, e.g., are there requirements about margins, font type and size? Can we go over the page limit?
    2. White Paper
      1. What details are needed in the White Papers?
    3. Formal Proposals
      1. What details are needed in the Formal Proposal?
      2. What is needed/allowed in the budget?
      3. Why aren't indirect expenses allowed?
      4. Can the pilot project funding be used to supplement existing funding?
    4. Notification of Awards
      1. Will we get detailed feedback from the reviews?
      2. Can we resubmit after being turned down once?
  2. Post-Awards
    1. General
      1. What are the expectations about reports and deliverables if awarded?
      2. How long after the end of funding will awardees be expected to provide information about publication and grants and other products resulting from this work?
      3. How do we acknowledge support for this funding in publications and professional presentations?
      4. How do we know what pilot projects have been funded?
      5. What are the expectations about communicating with the Dart-Dose CMCR.
    2. Second Year of Funding
      1. What is the process of applying for a second year of funding?

1. PRE-AWARDS: [back to top]

1.1 General: [back to top]

1.1.1 Q: Who is eligible to apply? [back to top]

1.1.1 A: "Anyone with an innovative and effective idea to advance biodosimetry!" is the basic spirit behind our response to this question. Additionally, we will consider outstanding proposals that advance the broad goals of the CMCR program supported by NIAID. Nonetheless, there are a few other qualifications:

1.1.2 Q: What criteria will be used to judge White Papers and Formal Proposals? [back to top]

1.1.2 A: The criteria for the White Papers and Formal Proposals are listed separately:

1.1.3 Q: Who will review the proposals? [back to top]

1.1.3 A: The various review groups are listed below:

1.1.4 Q: How do we know what is in the Dart-Dose CMCR Cores and its key Projects? [back to top]

1.1.4 A: These are posted and described elsewhere on this website.

1.1.5 Q: How do we know who is a Dart-Dose CMCR investigator? [back to top]

1.1.5 A: The key members of leadership are listed here. The investigators within each Core and Project are listed on the project and core pages and described further in the People section of this website.

1.1.6 Q: Can we submit appendices? [back to top]

1.1.6 A: No

1.1.7 Q: What are the page limits and how do you define a page, e.g., are there requirements about margins, font type and size? Can we go over the page limit? [back to top]

1.1.7 A: The page limits are as follows:

Font and size: Arial, minimum font size of 11; margins: 1/2 inch minimum on all margins; single-spaced.

1.2 White Papers: [back to top]

1.2.1 Q: What details are needed in the White Paper? [back to top]

1.2.1 A: Staying within the one page limit, briefly describe the overall goals and rationale for the proposed pilot study, and the methods to achieve them within the allowed time and budget. Also provide these two types of required information when submitting the White Paper (Note: these materials do not count toward the one-page limit described above.):

  1. Using NIH-style format for biosketches, provide biosketches of the principal investigator and co-investigators and consultants. See the NIH biosketch form and instructions on this webpage. If available, include the eRA commons name for the PI.
  2. Please also briefly answer these six questions:
    1. What is the total proposed budget? (Note that there is a maximum of $50K, for one year, and all institutions are requested to waive indirects. A second year of funding is possible for successful projects but only via a competitive renewal application; please do not budget for two years.)
    2. Is this a Full Pilot Project or a Focused Pilot Project?
    3. To which Dart-Dose CMCR Project, Core, and/or Investigators does your proposed pilot project apply? (Note that this answer is required for Focused Pilot Projects and optional for Full Pilot Projects.)
    4. Provide names, degrees and current positions of key personnel.
    5. Will your pilot project require Human Subjects Protection or Animal Welfare approval (i.e., review and approval by an Institutional Review Board or the Institutional Animal Care and Use Committee?)? If yes, do you currently have such approvals?
    6. What is the name of the organization that will be responsible if awarded?

1.3 Formal Proposals: [back to top]

1.3.1 Q: What details are needed in the invited Formal Proposal? [back to top]

1.3.1 A: Staying within a 4 page limit for the research plan section, the same basic components as described in the White Paper are needed, although with greater detail to allow better assessment of the significance of work and the feasibility that it can be completed within the proposed time and budget.

1.3.2 Q: What is needed/allowed in the budget? [back to top]

1.3.2 A: We need enough detail to indicate how the funds will be allocated to complete the proposed tasks and to ensure that the budget will be acceptable to NIAID for funding they support. Please keep the following principles in mind:

1.3.3 Q: Why aren't indirect expenses allowed? [back to top]

1.3.3 A: These rules apply to all pilot projects funded under the auspices of the Dart-Dose CMCR. There is a maximum of $50,000 per year per project at the Dart-Dose CMCR, and we ask all applicant institutions to not request indirect costs and instead apply the full amount to support the direct needs to carry out the proposed work. To date (updated October 2013), all institutions have agreed to this request. If indirects are included, the total of $50,000 must not be exceeded.

1.3.4 Q: Can the pilot project funding be used to supplement existing funding? [back to top]

1.3.4 A: The pilot projects are intended to be an independent and novel addition to work already being carried out. Thus, it will be imperative to show why this work is not already being funded and/or a part of the existing plans if supplemental funds are requested.

1.4. Notification of Awards: [back to top]

1.4.1 Q: Will we get detailed feedback from the reviews? [back to top]

1.4.1 A: Yes, in modest detail.

1.4.2 Q: Can we resubmit after being turned down once? [back to top]

1.4.2 A: Yes, but if a proposal is resubmmitted it is expected that reviewers' concerns will be addressed.

2. POST-AWARDS: [back to top]

2.1 General: [back to top]

2.1.1 Q: What are the expectations about reports and deliverables if awarded? [back to top]

2.1.1 A: There will be brief monthly progress reports due beginning with first month of the award period. Deliverables must be completed within the 12 months beginning with the award start date. Final Reports and deliverables are due within one month following the end of the award period. However, for pilot projects seeking a second year of funding, a progress report for the initial year should be included in the application and submitted at least 2 months prior to the end of the first year of funding in order to permit time for a competitive review at the Dart-Dose CMCR and submission to NIAID for approval.

2.1.2 Q: How long after the end of funding will awardees be expected to provide information about publications and grants and other products resulting from this work? [back to top]

2.1.2 A: Publications that derive from the funding, regardless of time after the award, should acknowledge the support. (This will help perpetuate and expand the pilot grant program!) The PIs for each pilot project should also continue to inform the Dart-Dose CMCR about any IP, publications, presentations, or funding that result from this work for at least 5 years post-funding. (This will become a part of the formal CMCR records at NIAID, which will enable them to continue this approach to funding!) PIs are expected to report NIH funding to any journals that accept publications resulting from this work.

2.1.3 Q: How do we acknowledge support for this funding in publications and professional presentations? [back to top]

2.1.3 A: Basically, all products and results related to work carried out under any awarded Pilot Project from the Dart-Dose CMCR should acknowledge pilot project funding from the Dart-Dose CMCR for all publications and presentations. The language to use is: The authors would like to acknowledge funding from the Pilot Project Program of the Dartmouth Physically Based Center for Medical Countermeasures Against Radiation, with NIH funding from the National Institute of Allergy and Infectious Diseases (U19-AI091173).

2.1.4 Q: How do we know what pilot projects have been previously funded? [back to top]

2.1.4 A: A list of the funded pilot projects is available here.

2.1.5 Q: What are the expectations about communicating with the Dart-Dose CMCR?

2.1.5 A: In addition to reports and deliverables, three types of communications are expected:

2.2 Second Year of Funding: [back to top]

2.2.1 Q: What is the process for applying for a second year of funding? [back to top]

2.2.1 A: Application for second year funding is competitive. The process and forms to be used are the basically the same as for the initial award, since second year requests for funding are considered to be 'competitive renewals'. Investigators should apply during the fourth quarter of their award. In addition to a research plan, competitive renewals should also submit a progress report covering the first yearof funding and a specific rationale as to why a second year of funding is needed.