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A&S Staff Recruitment

All staff position postings, including temporary positions, are expedited through the Dartmouth Online Review and Recruit (DORR) web-based system. To facilitate this process, please review the A&S Recruitment Process and submit the appropriate Recruitment Form to the Arts and Sciences Finance Center.

Step 1

Complete the A&S Position Recruitment Form to begin the recruitment/posting/hiring process and request DORR (Dartmouth On-Line Recruit and Review is system for posting a position and accepting applications) guest access.

E-mail the completed Recruitment Form and recent position description (if available) to: ASFC@dartmouth.edu

Step 2

ASFC will enter the position details into DORR for review by the DOF fiscal officer and then Human Resources (HR).  HR will notify the ASFC when position has been approved for recruitment.

Step 3

If guest access to DORR is necessary, ASFC will provide guest with log-in information.

Step 4

After reviewing applicants, contact Christine Ross, ASFC Sr. Specialist, to obtain a listing of the candidates for use in the interview process (for creating a spreadsheet).

Step 5

Select and contact applicants to coordinate interviews.

Step 6

Update ASFC Sr. Specialist, Christine Ross, on the status of each candidate:  selected for interviews, not selected for interview, etc.

List of Final Outcome Options; please see the examples located below this list as a guide in selecting the appropriate Outcome for your applicants:

    • Applied in error/incomplete application materials
    • Ineligible (external or non-union)
    • Did not meet minimum qualifications
    • Not interviewed – withdrew
    • Not interviewed – less qualified/experienced
    • Interviewed – withdrew
    • Interviewed – less qualified/experienced
    • Interviewed – not selected, reference/background check
    • Interviewed – offer declined
    • Hire

Step 7

Select the candidate you wish to hire and contact all references (see reference check guidelines):

http://www.dartmouth.edu/~hrs/employment/recruitment/reference_check_guidelines.pdf

Step 8

Notify Christine with

    • final candidate
    • status of other interviewed candidates
    • to close the position (no new applicants)
    • request for candidate names and addresses (and, if needed, rejection letter templates) for mailing update to applicants not selected as hire

Step 9

Send an email to Kate Soule, with confirmation that the reference check is complete (at least three professional references) to begin the salary setting stage for the hire.  Please also indicate if you have a preferred salary range.  Do NOT make an official offer until you receive notification from a fiscal officer regarding salary setting and background verification.  A fiscal officer will respond with an official hiring range for making an offer to the candidate (may take up to 3 days). 

Background Verification is a requirement of all staff hires, including temporary positions.  Effective August 1, 2012, all background checks other than employment reference checks will be handled by the Office of Human Resources through a third-party vendor. The additional background checks include verification of employment history, a criminal background check, sex and violent offender history check, and verification of educational credentials. Background checks may also include verification of licenses or certifications (if required by the position) and credit history check (if the position has access to credit or funds of $50,000 or more at any given time).  For additional questions on Dartmouth's background check policy, please see www.dartmouth.edu/~hrs/employment

An offer of employment is contingent upon the successful completion of a background check. Generally, employment in the position should not begin until Dartmouth has received and reviewed the results of the background checks. Exceptions may be made at the hiring department's request with the approval of the Office of Human Resources.  If you have a business need to have the candidate begin employment prior to the completion of the background check (example, a temporary hire or other regular hire that could move forward prior to the background check), please contact your fiscal officer for approval.  The employee may be hired prior to the completion of the background check, with consent by the employee and continued employment contingent upon the outcome of the background check.

Step 10

Fiscal Office notifies you of salary range.  You may now extend Offer to Candidate and express to them their employment is contingent on the satisfactory outcome of their background check. 

Step 11

After Candidate has accepted, notify ASFC:  ASFC@dartmouth.edu 

ASFC will close the position in DORR.  ASFC will e-mail you the following data request for processing the hire (ASFC will complete a majority of the fields for you, with you entering missing data – such as begin date, rate of pay, etc.):

Subject:       PA - (Candidate' Lastname) (for example, PA - Smith)

Message text ---

    • Action:  New Hire, Re-Hire, Transfer, Revise Pay Rate, Additional Pay, or Special Rate
    • (if New Hire, ASFC will phone you to obtain birth date and soc sec # - not electronically)
    • Last Name:        
    • First Name:
    • Middle Initial:
    • People Group: 
    • Dartmouth ID (if available) :
    • Begin Date:
    • End Date:
    • Rate of Pay (hourly or monthly):  $
    • Chart String (list GL or PTAEO) :  
    • Position Title and Position Number:
    • Location including HB#:
    • Home Legal Residence, cannot be a PO Box:
    • Home Legal Mailing, can be a PO Box:
    • Home Telephone #:
    • Work Telephone #:
    • Department Contact Name: 
    • Department Contact Phone Number: 
    • Department Comments:

Access to finance systems (IRA, e-procurement, p-card, etc), requires these steps:

http://www.dartmouth.edu/~fincenter/arts-sciences/finsys.html

Step 12

HR provides the hire information letter (based upon data in #11).

 

If you have any other questions, please contact the ASFC by phone 646-2028 or e-mail ASFC@dartmouth.edu.  The ASFC would be happy to help you during this process.

RECRUITMENT FORMS:
A&S Position Recruitment Form

Last Updated: 11/8/13