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Minutes of the DCLSA Meeting,

April 08, 2009

Present

  • Cheryl Wheelock
  • Karen MacPhee
  • Danelle Sweeney
  • Marilyn Milham
  • Goodie Corriveau
  • Barb Bushor
  • Marianne Densmore
  • Julie MacIntyre
  • Danada Dinsmore
  • Sylvia Wilcox
  • Marcia Pirone

Recorder

  • Melissa Hutson
Old Business
  • February meeting minutes approved.
Craft Fair (Danelle, Marilyn)
  • Alumni Hall, no charge for room just charge for union guys to set-up and take down. Estimate about $200.00.
  • Going to Norwich to pick up tables adds $5-700.00 ($3.15 per table)
  • Still negotiating, some vendors have their own tables and do their own set-up, try to reduce cost of table estimate.
  • Other issues: need to ok food (bake sale stuff) with the Hanover Inn since the whole building is catered by the Inn
  • Better space than Collis, better signage, can fit 44 tables which equals more vendors
  • Collis = $620.00 and is still tentatively booked
  • Last year after expenses took in approx. $1800.00 with approx. $500.00 coming from the raffle
Social Committee (Sylvia, Marianne)
  • Options:
    - Baskets of muffins, donuts? Been done before, needs to be better organized
    - Save $ for awards banquet
    - EBA's again? Yes, also send pizzas to MFLB and others. Need to pick a day, classes end June 9th.
  • Spring Meeting June 18th.
Treasurer's Report (Barb)
  • 602.15 in college account, $1438.57 in checking, $4055.51 in savings (approx. $6041.00)
  • Still getting $7000.00 July 1st.
  • Survey: how to spend money, what does staff want?
    - Danada: team up with Staff Development to buy books for reading groups? No, advertise that this is what we already do through the scholarship fund (if an individual needs a book)
Scholarships (Danada)
  • Advertise what it covers better
  • 5 fall: 4 athletic, 1 academic
  • 1 spring
  • Should come up with a rough budget at some point just to know how much goes out
Welfare Committee (Julie)
  • 1 family death, 1 staff illness
Program Committee (Goodie)
  • Baseball game, regular season home games mostly free
  • Tuesday April 28th playing Hartford, first week of May possibly hosting the Ivy League Championships
Web Committee (Marcia)
  • Nothing to report
Elections (Cheryl)
  • Link fixed to access results and nominations
  • Ask for help on nominating committee
  • Member at Large for 1 year, two others expiring
Staff Departure Policy Review
  • DCLSA can donate $ to a party but don't plan (responsibility of department)
  • Not everyone is aware of this or asking for it, how to make it more well known?
  • Get list from HR, wait for liaison to ask?
    - Some people don't want a party
    - Can someone other than department request the $? Right now it's completely up to the department
    - Leaving may not always be friendly/happy
  • Responsibility of Board to follow up? Ok for DCLSA to offer help?
  • Should we educate the liaisons better? Supply a fact sheet on what liaison does and make sure they know what they do? May put liaisons in a difficult position as it is more the responsibility of department manager to decide to have a party or get a gift
  • Does it always have to be initiated from the department?
  • Are there confidentiality issues with Brenda Delaney letting us know when someone is leaving? (Brenda is on the Board)
  • Can we contact person who is leaving, ask if they want a gift?
  • Policy is set up for the department to do something, so we should educate managers and leave it up to the department head
  • May not be politically correct to be involved with someone outside of department decision.
  • Make Lora Thompson aware of policy so she can share it with managers and let them know this option is available.