August meeting minutes approved

$600 left in our account
$6500 new for the coming year. Goes to: Holiday party, craft fair, awards, scholarships, and Spring event.
Switched account from Ledyard to the credit union at the hospital. Ledyard started charging $12 a month.

Awards banquet went well
Spent $1253 on food (Co-op), $366 frames, gift certificates, paper products, and drinks, $60 on decorations
Holiday Party is next, no plans so far, Brenda has booked the Tower Room for December 18th (Thurs. week before break).
- Desserts or a meal?
- Catered by Co-op? Light meal and have people bring desserts?
- Cheryl will e-mail board and liaisons for opinions.

There was no Summer tour
Raffle: ask liaisons to sell tickets in their departments?
- Drawing will be at the Craft Fair, 1st prize: $50 Blue Sky gift card, 2nd prize: $35 gas card, 3rd prize: L.L. Bean tote.
- Tickets: $1 each, 6 for $5.
Halloween Party? (Halloween is on a Friday this year)
- Provide small refreshments
- Costume contest?
- Hold in staff break room around 11:00am.

8 total for Summer, 2 for Fall (both $40), all for health & fitness

2 bouquets: 1 birth and 1 death

27 people signed up, mostly returning vendors
2 tables set aside for DCLSA
Will have posters ready by the end of October, will need volunteers as the day gets closer
Fair is Friday November 21, 10:00-4:00

DCLSA archives in Rauner?
Mailed invitations to retirees and awardees for awards banquet

Has not met yet

DCLSA to take a cleaning rotation as well? Survey 8:7 no.
- Already clean up after ourselves when we use it for DCLSA events
Hasn't been cleaned by FO&M in a long time, seen as personal space
Equitable issue of distribution between departments vs. # of people in each department
Need support of department heads to make this happen
Library staff voted to stop cleaning, so it is no longer DCLSA's responsibility to make sure it's done
Touch base with Brenda, waiting for new “official list” (Access Services was listed three times, now listed once)
Pay someone to clean again, but less, $30/month instead of $60? Check it once a month?
Re-visit at the end of the year and bring up at Spring Meeting again?

Constitution almost done
Job descriptions: can proceed without Karen MacPhee and get info from people on board
Coordinate with other programs (After Hours, etc.)?
- No, do our own thing
Goals coming along nicely, proceed further when Karen returns, start thinking about job descriptions, no timeline to get it done.

December: both Cheryl and Karen out
How to fill Karen's responsibilities while she's out
- Constitution: VP shall officiate, but what if both are out?
Karen (e-mail): fill temporary position like we would a permanent one?
Past President to step in after VP?
- Seems to be the best option, person is already familiar
- If no past President, default to executive board?