Flow Cytometry (or Immune Monitoring Laboratory)
All of the Shared Resources at Dartmouth Medical School are billed through Cancer Center Core Operations CCOPS. Departmental administrators, as representatives of the Principle Investigators, are responsible for managing the users accounts and approving the charges against their assigned accounts at the end of each month. Please note that all invoices must be in the approved status in order for them to be billed. Administrators for the Shared Resources have the ability to approve invoices for all PI accounts. If PIs/Administrators are not approving their orders the order will be billed to the account that the user chose.
Adding a new user to CCOPS is done by forwarding the following new user information: First Name, Last Name, Department, Email, Phone Number, Building and Room Numbers to Steve Bobin. Once a new person is added to the system they should be able to access the information required to allow them to spend on an account. To activate a user for a specific account see Add user ID(s) under To ADD new account strings.
Lori Dickerson, Pathology, provided an illustrated version of the instructions:Approving charges
Logging into the system:
Login: Use your first initial and last name (all lowercase and all one word)
Password: temp (change this password as soon as possible)
Choose: Cancer Center Core Operations
Choose PI name
To ADD new account strings:
Choose "NEW" tab (grey tab) in the blue box (not the "new" tab) on TOP of the blue box)
Enter account information:
Account* - Enter account string
Account Name - Account Name
Is Active - check box
Account Type - Choose GL or PTAEO
Add user ID(s) and check "is active"
Make sure your name is showing in the Administrator drop down box.
Click the UPDATE button
To APPROVE invoices for billing:
An email will be generated by the CCOPs system at the end of every month reminding PIs/Administrators to approve invoices for billing.
Choose PI name
Change accounts, if needed
Click the "approve" button
If you approve an invoice and find out that you need to make a change to it, put the status of the invoice back to "PI Pending" by placing a checkmark in the box to its left and then hitting the "suspend" button. Make your change and then hit "approve"