Dartmouth ID Card

All regular Dartmouth employees are entitled to a Dartmouth ID card. Some departments require employees to wear the ID card as a badge. Please check with your supervisor to see if this is the case in your department.

Note: If your department wishes you to wear your ID card as a badge, DO NOT punch a hole through the card. This will damage the proximity chip inside the card and door access will no longer work.

The Dartmouth Card is a convenient tool for campus-related needs and amenities, such as discounts to performances and movies at the Hopkins Center; entry to buildings with permitted access; and, use at libraries across campus to borrow books, journals, CDs and DVDs.

Your ID card can also be used to receive discounts at local merchants and national companies participating in the D-Perks program.

For more information on the Benefits of the Dartmouth ID card, please consult with a Human Resources Consultant.

Campus Spending Accounts Available to Employees

The Dartmouth Card Office is responsible for printing the ID cards and maintaining the accounts available to the cardholders. Once activated, the ID card accounts can be used to purchase meals or food items in the dining facilities around campus. For employees, the available accounts consist of the following:

Employee Charge Agreement
(only available to full-time employees)

An employee charge agreement form must be filled out to obtain this account. This form can be obtained from our the Dartmouth Card Office and we create the charging account using the information provided on this form.

Charges accrued using this account will be billed to the employee via paper invoice once a month. The bills are processed and issued through Accounts Receivable. Any payments made to this account must also go through Accounts Receivable. More details regarding the payment process are available on the back of the agreement form or by contacting Accounts Receivable.

Staff/Employee Meal Plans

Dining services offers a dining option to employees in the form of meal plans. These meal plans come in blocks of 10 meals can be purchased in one of two ways:

First, the lunches-only plan will allow an employee to swipe in during the lunch meal period. This plan IS NOT valid on weekends.

Second, the anytime plan will allow an employee to swipe in for any meal they would like to partake. This plan IS valid on weekends.

Only one kind of meal plan is available at a time. These employee meal plans can only be used at the 1953 Commons dining location. They are valid only within the term they are purchased, and they do not roll-over.

Prepaid Discretionary Account

This account is similar to the graduating student's Prepaid DA$H Discretionary account. This account is created with a zero balance, and cannot go negative. A deposit must be made to this account before it can be used. The same payment methods available to students apply to this account (please refer to the "Making Deposits" link in the menu items to the left for more information). The one difference between the employee prepaid discretionary account and that of graduating students is that once the account is created, it is always the employee's account.

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This document may not be copied in part or full without express written permission from the Dartmouth Card Office.
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