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Travelers who have not settled their cash advances within 10 business
days will be notified that the settlement is overdue. The appropriate fiscal
or administrative officer of the area will also be notified of any outstanding
advances. If the advance is not settled within 30 days, the individual will
then receive a notification that the amount has been forwarded to Payroll
for appropriate payroll reporting and tax withholding. Without providing
adequate documentation to substantiate the business expenses covered by
the cash advance (i.e., settling the advance), the College is required by
the IRS to report these payments as taxable income to the employee.
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