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Advances will generally not be provided earlier than three working days
before the planned departure date of the trip. Exceptions are cash advances
for airfare and registration fees discussed below.
Advances paid in cash or traveler's checks can be obtained during normal working hours from 9:00 a.m. to 12:00 noon and from 1:00 p.m. to 4:00 p.m. at the Cashier's Office, 37 Dewey Field Rd., Rm 218E (summer hours may affect these business hours). Requests for large amounts of traveler's checks should be received by the Cashier's Office at least 24 hours before they are needed. Requests for advances in the form of checks will follow routine Accounts Payable processing cycles where checks are available no later than three (3) working days from submission of the advance request.
It is not necessary for the employee requesting an advance to appear in person to pick up the ad vance, but the traveler's signature is nonetheless required on the Cash Advance Voucher. College employees bearing properly authorized Cash Advance Vouchers may pick up cash advances for others; these employees should be prepared to show proper College identification. Persons receiving cash or traveler's checks must sign for them in the presence of a Cashier and are responsible for the funds in the event of theft or loss.
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