Cash advances of $500 or less will be issued to Faculty and exempt personnel upon their request. The faculty member or exempt employee must personally sign the Cash Advance Voucher if the advance is to be paid in cash or traveler's checks, regardless of who picks up the cash at the Cashier's Office. The traveler can obtain cash up to $250 with traveler's checks being issued for any portion of an advance above that amount.
Requests for cash advances of $500 or less for non-exempt and Service personnel must be signed by the traveler and approved by the appropriate department head, senior administrator or a designated staff representative. Designation of authority to non-exempt personnel to approve such cash advances must be made in writing to the Cashier's Office with the concurrence of the Controller. Although these designations are permitted, College policy does not allow an non-exempt employee to authorize any advances to himself or herself.
International travel, team travel, a lengthy trip or other unusual traveling circumstances may warrant a large cash advance. Any advance in excess of $500 requires the approval of the appropriate Vice President, Dean or Associate Dean or administrative officer specifically acting on their behalf (i.e., area fiscal officer) and must be accompanied by a calculation indicating how the advance amount was determined. If this calculation is not provided, the Controller's Office will consider the request incomplete until the advance amount has been justified.
The portion of any advance exceeding $250 will be issued in traveler's checks. Generally, cash advances will be issued in a combination of cash and traveler's checks. College checks for large advances will be issued only under the following circumstances:
