Air travel is reimbursed for coach economy airfare only. Exceptions to the air travel policy for business travel involving an extended period of travel time or tight scheduling will only be considered with the prior approval of a Vice President, Provost or President.
Air travel is restricted to regularly scheduled commercial airlines. In the event it is necessary to use air charter or air taxi services, the traveler must contact the Office of Integrated Risk Management & Insurance at 603-646-2441. Corporate aircraft of major recognized corporations may be used under exceptional circumstances with the approval of a Dean, Vice President or President.
All travel accommodations should be arranged through the College Travel Office. The total cost will be charged directly to your department account number. All travel arrangements should be made well in advance, as airfare booked early can often be obtained at a much lower rate. Before committing to a deeply discounted ticket carrying a substantial penalty for cancellation, individuals should make certain that they can adhere to the planned itinerary.
If your travel arrangements were handled through the College Travel Office and it becomes necessary to change your travel itinerary while enroute, please contact the Travel Office at 800-321-0707 for assistance. In the event of an emergency or to make any changes in your itnerary after regular business hours contact the Garber Travel Emergency Services at 800-508-7445 and state your executive contract ID number 2U89 to receive assistance. It is important that you only contact the Emergency Services after hours as the College is assessed a fee for every call. All changes to your itinerary must follow through our travel system for accounting purposes.
Please note: If you use your personal credit card to make your travel arrangements, this fee will be charged directly to your credit card.
In the event your travel plans change, you must contact the College Travel Office immediately. Recent changes to various ticket classes have made it mandatory to deal with changes in advance of your travel. Failure to do so will result in the loss of the full value for all non-refundable tickets.
The College Travel Office has negotiated discounted airfares on most major airlines. Their agents are trained to look for the lowest priced, most convenient airfare for you. If you book your airfare via another agency, the College may not reimburse you until after your trip has occurred. If it is determined that your airfare was booked at a higher price than was available through the College Travel Office, the College will not be obligated to reimburse you for the higher ticket price.
