The College will not process any direct billings for travel expenses from any agency other than the College Travel Office. Travelers must use their JPMorganChase Corporate Card, a personal credit card or cash to pay for travel arrangements made outside the College Travel Office. Direct payment of travel costs to airlines will be made by College check (upon submission of a Request for Payment) only in situations where the College Travel Office has been consulted and payment is required to obtain transportation at group rates from a third party.
Travelers making arrangements through an outside agency, thereby making it necessary to personally pay for those tickets, a special airline/rail cash advance may be obtained to reimburse the traveler for tickets purchased prior to the trip to take advantage of special fares. These advances will be provided in addition to a cash advance for other incidental expenses, but can only be settled when a passenger ticket coupon is submitted with the individual's Travel and Entertainment Expense Voucher upon returning from the trip. Travelers not utilizing the College Travel Office, must submit copies of the travel bid form with the cash advance request. The Controller's Office may reject reimbursement for payment for travel arranged by an outside agency without a College Travel Office bid accompanying the reimbursement request.
