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Planning Timeline

This timeline provides suggestions on planning deadlines for booking a summer program at Dartmouth.


  • If you would like to request dates for holding a program at Dartmouth please fill out this inquiry form.
  • Requests are reviewed and approved based on availability.


  • Conferences and Events will finalize dates and send out contracts.
  • With return of your signed contract please provide promotional materials to the College for review. 
  • 25% nonrefundable deposit of estimated cost due.


One Month Before Program Begins

  • DCAD Facilities inspection meeting for athletic camps. 
  • Reservation deadline for facilities and equipment through C&E, including tables, chairs, A/V.

Three Weeks before program begins

  • Certificate of insurance due.
  • Special dietary requests due.

Two Weeks before program begins

  • Housing Assignments due.
  • Meal Plans due.
  • Parking pass requests due.

One week before program begins

  • Program emergency contact information due. 
  • Inspect facilities with College representative.
  • For programs involving minors, certification of background checks form submitted to C&E office. This is in addition to submitting the form to the state of NH.

Program Week

  • 50% of estimated cost due on move in.
  • Return unused Parking Passes (within 24 hours of start of program)

Wrap Up

  • Final bills will be sent out in October. 
  • Final payment due within 30 days of receiving summer program bill. 

Last Updated: 5/6/15