Special Information for Publications
With recognition, publications have the right to use the publications office in 202-204 Robinson Hall. The office is equipped with computers and other equipment that is needed for publications. This is a shared office and all COSO publications have equal rights to access.
Go Green Initiative: To encourage the use of online publications, COSO will pay for domain hosting, web design, and provide a $100 incentive per term that no paper copies are printed.
COSO Publication Statement
- All COSO organizations, including publications, must be ever mindful of the Principle of Community that states: "The life and work of a Dartmouth student should be based on integrity, responsibility, and consideration. In all activities each student is expected to be sensitive to and respectfulof the rights and interests of others and be personally honest. He or she should be appreciative of the diversity of the community as providing an opportunity for learning and moral growth."
- This principle protects the right to speech while reminding us that we are a community that lives and studies together sharing resources and developing relationships. To help everyone understand what each publication is about and who is responsible for its output, COSO has developed the following guidelines. In each issue you must have:
- Each publication must have a statement of purpose that will be printed in each issue.
- All articles or content items should have by-lines clearly stating the author(s)'s names. If the editorial staff has chosen not to identify the author, the editors are wholly responsible for the content of the un-attributed item.
- All publications must have clearly stated that the opinions printed within are those of the authors and do not represent those of Dartmouth College
- The name of the advisor(s) must be printed in each issue.
- Essential to the work and lives of people at this College is open discourse and the free exchange of ideas basic to an academic community. Further, ideas and their expression should provoke thought and discussion. It is understood that people may disagree with points of view expressed in publications. There is no censorship or required republication reading of COSO publications and content is not tied to funding. Instead, students are encouraged, when considering possibly controversial material to seek advice about the possible outcomes from publishing a particular item so that they can decide on their best course of action. Students who are the leadership of each publication are responsible for the content of each issue and should expect feedback, positive or negative, will be directed towards them.
- In addition to compliance with the Principles of Community and the COSO requirements set forth above, the publisher of a written work should be aware of legal responsibilities that apply to the work even in an educational context. Listed below are several points that may help you understand typical pitfalls. Additionally, the Student Press Law Center, a non-profit organization dedicated to protection of the First Amendment in colleges and universities has staff on hand to answer telephone calls or you may wish to consult their website. In general, you may want to be aware of the following:
- While "parody" can be an effective form of criticism and is a protected form of free speech, parodies should be clearly "over the top" so no reasonable reader could possibly misunderstand that the items is meant to be. When using photos for parody, it is far wiser to do something ridiculous tan to alter the photo in a way that might possibly be true.
- Obscenity, invasion of privacy, and libel are legal standards that must not be violated. Prior to printing anything that you are concerned could be labeled as obscene, an invasion of privacy or libel, please contact COSO staff. Independent advice may also be available from the Student Press Law Center.
- In the end, the final decision about what to print rests with the editors of each publication. For more information, please blitz COSO@Dartmouth.edu
Process of Submitting a Publication Proposal
Log-in to your organization's portal in OrgSync to submit a proposal for publications. For more information on submitting proposals, please click here.
Your proposal must include a distribution plan.
Upload multiple (2-3) quotes from publishers for printing. Please include prices for various number of copies printed. Proposals without quotes will not be considered.
If you are requesting funds for web hosting, please include the fee information from the hosting site.
Proposals are due Mondays at noon for consideration at the next Wednesday COSO meeting.
Financial Procedures for Publications - How to get your publication printed:
1) Requesting an Invoice & Purchase Order
- Vendors will require an official Dartmouth College confirming purchase order (which includes a purchase order #) before they will begin printing
- To request, you will need a final quote from the vendor.
- Bring the quote to Collis 303 to either Pat Moss or Cathy Follensbee or email the quote to Collis.Center.Treasurers.Corner@dartmouth.edu along with a request to send a confirming purchase order.
- We will verify that the group has money to cover the cost of printing and will arrange for Procurement Services to send an official Dartmouth confirming purchase order (and purchase order #) to the vendor.
- Once the vendor receives the purchase order paperwork, they will print your publication.
- After printing has been completed, the vendor will send an invoice with the purchase order number on it, and we will process for payment.
2) Using a Purchasing Card for Payment
- Purchase cards may be used to pay for printing if the amount is under $500.
- First, get a final quote from your vendor.
- Request a credit card using Form # 1: Purchase Card Request Form on the COSO Treasurers Corner Website.
- Submit form to Collis.Center.Treasurers.Corner@dartmouth.edu
- Before receiving permission to use the card and print, the financial assistants in 303 will verify that you have the funds in your account.
- DO not have the vendor start printing until AFTER funding has been verified and the purchase card has been issued.