COSO 101: What All Advisors Should Know
- Board of 18 students, 2 faculty, 1 administrator, and 1 non-voting chair from the Collis Center
- Governs student groups and recognizes student organizations
- Over 160 recognized organizations
Funds and Event-Planning
- COSO provides financial support for events through its allocation of UFC (Undergraduate Finance Committee) funds.
- COSO funds a broad range of events (educational, cultural, recreational) that connect to the mission & purpose of the organization.
- Each recognized COSO organization has a college account, overseen by the Collis Center for Student Involvement.
- COSO organizations have the right to request funding from COSO through a proposal process.
- All proposals require an advisor's signature.
- COSO is primary source of funding - groups cannot apply to other UFC groups for funding.
- COSO does not fund retroactively.
- No ticket sales to undergraduate students.
- 2 instructional workshops by an outside instructor per term where appropriate.
- 4 regularly scheduled events with food (lunch, dinner, etc...) per term and must have a specific topic/purpose.
- Selective organizations can apply for funds for events open to the entire campus.
- Movie and media screenings must observe copyright laws.
- Any leftover money must be returned to COSO.
- Food Guidelines - an itemized food budget must be submitted.
- $7/person for catered food
- $8/person for cooking OR
- $3/person for refreshments
- $.50 per person for advertising with an upper limit of $100.
- Go Green Publications Incentive: COSO will provide funding for domain hosting, web design, and give $100 if no paper copies are printed.
- Events should be open and free to all students.
- Publications must submit quotes from 3 vendors that include various printing options.
- 8 students when driving, 4 if flying
- 4 to a room for lodging (exceptions made for gender)
- Food costs will not be covered by COSO
- Must bring back information/skills to benefit campus
- Be clear and precise - vagueness signals lack of preparation or limited interest in the project or event.
- Use the correct form.
- Provide as much information about the event as possible: location, time, date, topic, speakers, advertising plans, etc...
- Explain how the event connects to your group's mission and purpose.
- If requesting more than COSO funding guidelines, be prepared to discuss why additional funding is necessary for your event.
- Include all required signatures. The regular funding proposal form is now online and advisors will receive an electronic copy.
- COSO meets every Wednesday from 3-5pm to review proposals and hear recognitions. Advisors do not need to be present, but are always welcome.
- All documents are due at noon on Friday for the next Wednesday meeting
- Big Policy Meeting: 2nd week of the term
- Term Budgets are for recurring, previously funded events.
- Publications must submit multiple quotes.
- Deadline is 2nd Friday of the term - decision made by the following week.
When to Apply to SPEC
- SPEC: Special Programs and Events Committee
- Apply to SPEC if the total cost of the events is over $5000
- SPEC meets on Tuesdays at 4pm.
- Proposal form and budget must be submitted on Fridays, 3 weeks prior to the event.