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Frequently Asked Questions
When does COSO meet?
COSO meets every Wednesday while classes are in session from 3-5pm. If your group submitted a proposal, you will receive an email on Tuesday inviting you to come to the meeting. On Wednesday, come to 303 to sign-in (sign-in sheet goes up at 2:45) and wait to be called.
Will I get to talk to COSO about my proposal?
Yes! Please be ready to briefly present your event (including a budget breakdown) to COSO. The members you send to present should be prepared and know all the details of the event.
When will I find out if I get funding?
Approximately 5-10 minutes after your presentation.
How do I access the funding?
The funding will be transferred to your group's account after approval by COSO. Start by going to the Treasurer's Corner. Click on "Financial Forms" to make your request. Click on "Financial Procedures Guide" for in-depth explanations based on your expense type. Still confused? send questions to Collis.Center.Treasurers.Corner@dartmouth.edu or come see the Accounting Specialists in 303C Collis. Office Hours are 8am-4:30pm.
Is co-sponsorship allowed?
Yes. You may co-sponsor an event with other campus departments, programs and other COSO groups. If you are co-sponsoring an event with another COSO group, representatives from both groups must be present at the meeting with COSO. However, your group may not co-sponsor an event with another UFC group. UFC groups include: Programming Board, Collis Governing Board, Greek Leadership Council, Student Assembly, Club Sports, Outdoor Programs, and Class Council.
What if I have questions when filling out the proposal form?
Feel free to contact your COSO rep or stop by Collis 303.
Our group wants to make T-Shirts. Are their rules we must follow?
Yes! If you are printing the Dartmouth name or logo, you must order from an approved vendor. Click here for the approved vendor list. You are then required to send an image of your design to Anna Hall, who will then get approval from the Office of Legal Counsel.
Can my group request a donation from alumni?
No, the College prohibits solicitations for donations from alumni except for those coordinated by Alumni Relations or the Development Office.
Can a student sign a contact with a vendor or performer?
No - all contracts must be signed by a staff member from the Collis Center. Students may work out the details of the contract, however. If you need help with a contract, please blitz COSO@dartmouth.edu
Are their rules for catering?
Yes - if you are ordering food from an outside provider for an event, there is a list of approved caterers maintained by the Risk and Internal Controls Services Office. Catering is defined as any delivery and/or serving of food. These are the only food establishments from which you may order prepared food. For a list of catering vendors, click here.
My group is planning a fundraiser. How do we use DA$H?
Come to the Collis Center Treasurers Corner in Collis 303 for more information on using DA$H. You will have to schedule an appointment.
How do I check the balance of my organization's account?
Blitz the Treasurers Corner with this request. In addition, each group will receive an automated account summary to their blitz account each week.
Do we need "rights" to show a movie at an event?
Yes! If you wish to show a movie on campus in any sort of public venue (yes, your dorm lounge is public), then legal regulations require that you purchase the movie rights for showing the film. Swank and Criterion are the most commonly used vendors.
How do I log-in to my organization's OrgSync portal?
Go to www.orgsync.com and find Dartmouth College. You will then be prompted to enter an ID and password. You can A) log in using your own net id and password or B) log in using your organization net id and password. Once you are in OrgSync, click on "my memberships" at the top of the page and find your organization portal. If you are entering the portal using your individual name, you will need to be approved by an administrator of your group.
How do I gain administrator access for my portal?
To become the administrator of a portal, you will need to submit a request to a current administrator of your portal. For instructions on how to add a portal administrator, please see below. If all of the current administrators have graduated or left the portal, please blitz COSO@dartmouth.edu. Alternatively, log in using the organization account. Each organization is listed as an administrator of the portal. This way, you can promote individual users.
How do I add portal administrators?
In your organization portal:
A) If the user is already a member, click on "People" in the menu bar. Next, click on the user you would like to make an administrator. Click on "Manage" and "Administrator" This will instantly provide the selected user administrative privileges.
B) If the user is not a member of the group, you will need to invite them. To do this, click "People" and then "Invite People." You will be prompted to enter their email (make sure it is the correct, full Dartmouth email address - use the dnd, no aliases). You can also send them a message with the invitation and make them an admin automatically.
How do I update our organization's OrgSync profile?
Updating your organization profile is required any time you have a change to your group. This includes new officers, meeting time, advisor, constitution revision, etc... This is in addition to the annual renewal that is required each fall. Only an administrator of your portal can update your portal's profile. To update the profile:1) Enter your organization portal. 2) Click on "settings" in the white bar on the right of your screen. 3) Click "organization settings"4) Click the green box "Update profile"
How do I add a cover photo and profile picture?
Please note: A profile picture is required and part of the annual renewal process. If your group does not have a profile picture, you will not be eligible for funding. Updating your portal settings allows you to customize the way your portal looks with specialized photos, welcome messages, footers, and social media icons. Only an administrator of your portal can update your settings and upload profile/cover photos. 1) Enter your organization portal. 2) Click on "settings" in the white bar on the right of your screen. 3) Click "organization settings"4) Click on "Cover Photo" in the left tool bar to upload a cover photo. 5) To update profile photo: From "organization settings" screen, click on "Update profile"6) On the right of the screen, you should see a "Profile Picture" link. Upload the photo there. Cover Photos: The image must be a jpg, png, or gif format. The recommended size is 2000 x 320 pixels. Profile Photo: The image must be a jpg, png, or gif format. The recommended size is 300 x 300 pixels.