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Non-Reimbursable Expenses

The following is a list of personal expenses (in addition to those that have been identified in other sections of this document) which are not eligible for reimbursement as College business expenses:

  • Amenities such as movies, in-room bars, massages.
  • Child care, baby-sitting or house-sitting costs.
  • Any personal clothing or accessories.
  • Grooming expenses such as haircuts and toiletries.
  • Prescriptions, over-the-counter medication or other medical expenses.
  • Fees for boarding pets or other animal care.
  • Magazines, books or other personal reading material.
  • Outlays for personal recreation or entertainment such as greens fees, sightseeing fares, theater tickets, lift tickets, etc.
  • Expenses related to non-Dartmouth activities or personal time off taken before, during or after a business trip.
  • Loss of cash advances, airline tickets or personal funds or property.
  • Airline club membership dues.
  • Airline travel insurance costs.
  • Incremental costs for first or business class airline tickets, except overnight ("red-eye") flights exceeding 5 hours in duration and other flights exceeding 7 hours in duration when permitted by the sponsoring agency and/or the department.
  • Incremental airline ticket costs to obtain frequent flyer benefits.
  • Frequent flyer credits or tickets.
  • Fines for automobile or parking violations.
  • Cost differential on premium and luxury car rentals.
  • Charges from unwarranted failure to cancel hotel reservations or airline tickets.
  • Credit card interest or delinquency fees.
  • Fees for personal credit cards.
  • Dartmouth parking fees, etc.

Last Updated: 5/18/10