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The College will reimburse travelers for the reasonable cost of their own meals while on College business. The cost of meals varies widely. However, the College expects that travelers will spend no more than $50 for three meals per day, including tips, regardless of location. The $50 amount is considered adequate to cover the daily cost of meals; it is not a flat amount for per diem reimbursement.

Only the actual costs for meals will be reimbursed. Charges in excess of $50 may be reimbursed under special circumstances, but only at the discretion of departmental managers or supervisors responsible for approving the Business Expense Reimbursement Form if they find that the nature or location of the travel requires such an exception. They are responsible for making sure that any exceptions have been reviewed and approved prior to submitting the Business Expense Reimbursement Form to the Cashier’s Office.

When meal expenses include charges for individuals other than the traveler, the Business Expense Reimbursement Form must state the name(s), the business purpose(s), and the date of the meal. Original receipts for meals must be submitted with the Business Expense Reimbursement Form for reimbursement.

Last Updated: 5/18/10