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Responsibility of the Authorized Signer for the Business Expense Reimbursement Form

The authorized signer is the person responsible for the department expenditures, and must be a Dartmouth College employee.

Employees may not authorize reimbursement of their own travel expenses or expenses for other individuals who traveled with them. In all cases, the traveler's supervisor must sign the Business Expense Reimbursement Form. Authorized signers are responsible for ensuring compliance with this policy because they are more familiar with expenses incurred on behalf of their department(s). The authorized signer must verify that expenses and expense reports meet the following criteria:

  • The travel expenses were incurred while conducting College business.
  • The information contained on the Business Expense Reimbursement Form and the documentation attached is accurate and in accordance with College policy.
  • The travel expenses incurred meet applicable sponsor guidelines.
  • The expenditures are charged to the appropriate chart/PTAEO strings and natural classes.
  • Original receipts are submitted in accordance with College policy.

Last Updated: 10/10/12