Audio-Visual Services

Policy Name: Audio-Visual Services
Effective Date: July 2011
Office with Primary Responsibility: Procurement Services

Policy Summary

Our objective with this policy is to balance the need of all College required Audio-Visual Services with the need for a more cost effective management system.

Audio-Visual Services comprise of the following general categories: Equipment Sales, Systems Integration, Support, Consulting, and Event Services.

This policy establishes principles and guidelines for all Audio-Visual Service requirements that will allow us to realize the cost benefits of our sourcing leverage while still maintaining the integrity of our requirements for service and support.

This guideline applies to all Dartmouth departments.

Reason for Policy

1. To facilitate best value to the College by providing a competitive marketplace within a “Preferred Vendor” system, with established contract language, established discounted rates, auditing practices, and risk avoidance.
2. To outline the process related to the procurement of Audio-Visual Services.

Scope: Who should know this policy?

1. Any department or individual responsible for procuring Audio Visual Services.
2. Any individual associated with a Finance Center.

Policy Statement

Please refer to the Procure-to-Pay guide for contact information for Preferred Contracted Vendors.

http://www.dartmouth.edu/~control/departments/procurement/procure_to_pay_guide/

Preferred Vendors:

• HB Communications
• AVI-SPL

Procedures

REQUIREMENTS:

Audio-Visual Projects and Equipment:

• Less than $50,000 will use one of the Preferred Contracted Vendors with no bid requirements.
• Greater than $50,000 will require and estimate from BOTH of the Preferred Contracted Vendors.

Exclusions / Exceptions

None

Contacts /Responsibilities

Procurement Services
Paul Rivers
Phone: 603-646-2896
Paul.F.Rivers@Dartmouth.EDU