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Depending on the calendar, certain holiday periods may require that timesheets are due in EIS/Payroll before the end of the scheduled pay period. As a result, it is important that any differences between what was submitted and what actually occurred be reported to EIS/Payroll in the next pay period. Under these circumstances, a revised timesheet must be submitted.
Q. What is a revised timesheet?
A. A revised timesheet is a replacement of a previously submitted timesheet.
Q. When should a revised timesheet be submitted?
A. A revised timesheet is used only if an adjustment must be made to hours worked or to leave hours taken by an hourly employee in a prior pay period. A revised timesheet is also used to rectify an account error on a previous timesheet.
Q. What should be listed on the revised timesheet?
A. The revised timesheet must contain the employee's name, the end date of the pay period needing to be adjusted, the assignment number, the timekeeping location, and all hours worked and/or leave taken for the pay period being revised.
Q. Who should fill out the revised timesheet?
A. A new timesheet with the word "REVISED" written on it must be filled out by the employee with the correct hours worked and/or leave hours taken. Supervisors are expected to review and sign the timesheet before it is forwarded to EIS/Payroll.
Q. Can I submit a revised timesheet to move balances between personal time and vacation time?
A. If vacation days have been incorrectly recorded, please notify your supervisor. Payroll/EIS must be notified within 30 days of the pay date in which the vacation days have been incorrectly recorded in order to change the status.
Q. When do I need to submit a revised timesheet if the timesheet deadline is before the end of my work week?
A. First fill out the timesheet, and all anticipated hours for the pay period by the communicated timesheet deadline to ensure timely payroll processing. Secondly, fiill out a revised timesheet if the anticipated hours previously listed is different than what was worked.
Should you have additional questions, please contact EIS/Payroll at 646-2697, or email EIS@Dartmouth.edu.
