When to Record Holiday and Other Time

When to record Holiday

Regular benefits-eligible hourly employees recording holiday time on their timesheet should record the hours under the "Holiday" column for those holidays recognized by the College.  To locate College Holidays, please refer to the Human Resources website under http://www.dartmouth.edu/~hrs/news/holidays.html.  This should be coded with regularly scheduled hours and should be filled in if an employee does not work on the Holiday. The Sign In/Sign Out columns should be blank. 

When to record Holiday Worked

Regular benefits-eligible hourly employees who work on a College Holiday, should record the hours they ACTUALLY worked on the holiday under the Hours Worked Sign In/Sign Out columns.Addtionally, total hours worked should be recorded in the Holiday Worked column. The time worked should be recorded only in the corresponding pay period worked, and not in a pay period before or after unless approved by a supervisor or department head. If the hours actually worked on the holiday are less than the number of regularly scheduled hours, the difference should be entered in the Holiday column.

For example, if a person is scheduled to work 8 hours per day and comes in from 8:00am to 10:00am on a holiday, their timesheet would show the actual time worked in the Sign In/Sign Out columns, would have 2 hours in the Holiday Worked column and 6 hours in the Holiday column.

When to record Other

Regular benefits-eligible hourly employees should record Winter Break days in the "Other" column on the timesheet.  For further information regarding College Winter Break, please refer to the Human Resources website at http://www.dartmouth.edu/~hrs/news/winterbreak/. 

Paid absences from work also should be recorded "Other".  For further information on types of paid absences see the Human Resources website http://www.dartmouth.edu/~hrs/pdfs/Paid_Absences_Work.pdf