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Key Dates & Times

Accounts Payable

  • Vendor invoices and vouchers are processed on a daily basis when received in the Accounts Payable Office. Payment of vendor invoices is dependent on the vendor terms, which determines the specific date a check will be cut.
  • A Request for Payment, Miscellaneous Income Voucher, or Prizes & Award Payment Voucher received by:
    1. 4:00 pm on Tuesday will have a check cut on Thursday, which will either be mailed out or be available for pick up on Friday after 2:00 pm
    2. 4:00 pm on Friday will have a check cut the following Tuesday, which will be mailed out or will be available for pick up on Wednesday after 2:00 pm

Financial Reporting

  • Journal entries uploaded by 1:00 pm will generally be reviewed and posted that day, unless there are questions or issues to resolve.
  • In a typical month-end close, Oracle Grants Accounting (OGA) closes on the first business day of the new month. SPUD journal entries involving grants need to be uploaded before 6 PM on the first business day to be posted for the month being closed.
  • In a typical month-end close, the Oracle General Ledger (GL) closes on the third business day of the new month. WebADI journal entries need to be uploaded before 10:30 AM on the third business day to be posted for the month being closed.
  • The current GL Monthly Close Schedule is published in Vox Daily and in the Controller's Office News Section at http://www.dartmouth.edu/~control/ .
  • A year-end schedule for special dates and times is usually available by early June at http://www.dartmouth.edu/~control/newsbulletins/controllers/index.html

Payroll

  • Monthly Payroll Authorization - Two weeks before effective date
  • Biweekly Payroll Authorization - Two weeks before effective date
  • Staff & Student Timesheets - Monday before pay date at 9:00 am

Last Updated: 4/11/17